HomeMy WebLinkAbout09 - Bayside Drive Storm Drain Litter Removal — Award of Contract No. 5954 (CAP15-0025)CITY OF
NEWPORT BEACH
City Council Staff Report
January 27, 2015
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Civil Engineer
PHONE: 949 - 644 -3317, bdavis @newportbeachca.gov
TITLE: Bayside Drive Storm Drain Litter Removal — Award of Contract No. 5954 (CAP15-
0025)
ABSTRACT:
Staff received construction bids for the Bayside Drive Storm Drain Litter Removal project and is requesting
City Council's approval to award the construction contract to Clarke Contracting Corp. of Lawndale, CA.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 5954 to Clarke Contracting Corp. for the Total Bid Price of $328,100.00, and
authorize the Mayor and City Clerk to execute the contract; and
c) Establish a contingency of $33,000.00 (approximately 10% of Total Bid) to cover the cost of
unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
There is sufficient funding in the following accounts for the award of this contract:
Account Descri tion
Account Number
Amount
Measure M2 Competitive
7284- C2502015
$ 345,175.00
General Fund
7012- C2502015
Total:
21 092.00
$ 366,267.00
M
Proposed fund uses are as follows:
Vendor
Purpose
TOTAL BID AMOUNT
Amount
Clarke Contracting Corp.
Construction
$
328,100.00
$ 344,160.00
Contract
GCI Construction Inc.
$ 348,842.50
Clarke Contracting Corp.
Construction
$
33,000.00
PALP Inc. DBA Excel Paving Co.
Contingency
6
Atlas Allied, Inc.
American Geotechnical, Inc.
Geotechnical
$
5.167.00
8
Support
$ 698,750.00
$
366,267.00
Total:
DISCUSSION:
The Bayside Drive Storm Drain Litter Removal project involves the installation of a hydrodynamic
separation unit along an existing 60 inch storm drain pipe that runs parallel to Bayside Drive at the
Heliotrope Avenue intersection. This storm drain system receives heavy street litter flow during storm
events. The proposed hydrodynamic separation interceptor unit will capture trash and remove debris
before storm water enters the ocean and bay waters. Staff was successful in applying for Measure M2
grant funds from Orange County Transportation Authority (OCTA) which will be used to fund the majority
of this project. A portion of funds from the Tier II Environmental Cleanup grant were used to install trash
and debris interceptors at other city locations as part of Contract 5551. Overall, these environmental
cleanup grant funds require a local match of 25 to 30 percent which will be reconciled at the conclusion of
this project so that staff can request reimbursement from OCTA.
At 10:00 a.m. on January 14, 2015, the City Clerk opened and read the following bids for this project:
The low bid amount is 0.5% lower than the Engineer's Estimate of $330,000. The low bidder, Clarke
Contracting Corp., possesses a California state contractor's license classification "A" as required by the
project specifications. A check of the contractor's references indicates satisfactory completion of similar
projects for other public agencies.
The work necessary for the completion of this contract consists of installing one hydrodynamic separation
unit, excavating, backfilling, compacting, replacing hardscape and landscape improvements damaged by
the work, and incidental items of work as required. Pursuant to the Contract Specifications, the contractor
will have 60 consecutive working days to complete the work.
In addition to the low bid amount, staff recommends approving a contingency allowance of $33,000.00
(approximately 10% of Total Bid) to cover the cost of unforeseen conditions.
9N
BIDDER
TOTAL BID AMOUNT
Low
Clarke Contracting Corp.
$ 328,100.00
2
SRD Engineering Inc.
$ 344,160.00
3
GCI Construction Inc.
$ 348,842.50
4
Paulus Engineering, Inc.
$ 357,766.00
5
PALP Inc. DBA Excel Paving Co.
$ 361,497.00
6
Atlas Allied, Inc.
$ 373,681.00
7
GRFCO, Inc.
$ 380,375.00
8
Mike Bubalo Construction Co., Inc.
$ 698,750.00
The low bid amount is 0.5% lower than the Engineer's Estimate of $330,000. The low bidder, Clarke
Contracting Corp., possesses a California state contractor's license classification "A" as required by the
project specifications. A check of the contractor's references indicates satisfactory completion of similar
projects for other public agencies.
The work necessary for the completion of this contract consists of installing one hydrodynamic separation
unit, excavating, backfilling, compacting, replacing hardscape and landscape improvements damaged by
the work, and incidental items of work as required. Pursuant to the Contract Specifications, the contractor
will have 60 consecutive working days to complete the work.
In addition to the low bid amount, staff recommends approving a contingency allowance of $33,000.00
(approximately 10% of Total Bid) to cover the cost of unforeseen conditions.
9N
ENVIRONMENTAL REVIEW:
This project is exempt from the California Environmental Quality Act ( "CEQA ") pursuant to Section 15302
(replacement of existing facilities involving negligible expansion of capacity) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
This agenda item has also been publicly noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Mao
NFJ
0 PROJECT LOCATION
BAYSIDE DRIVE STORM DRAIN
LITTER REMOVAL
LOCATION MAP
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C -5954 I 01/27/2015
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