HomeMy WebLinkAbout05 - C-3333 - Balboa Village Improvements Phase 1CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. s
December 17, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Bob Stein, P.E.
949 - 644 -3311
rstein@city.newport-beach.ca.us
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE 1, CONTRACT NO 3333 —
COMPLETION AND ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On September 25, 2001, the City Council authorized the award of the Balboa Village
Improvements Phase 1 contract to GCI Construction, Inc., of Costa Mesa, California. The
contract provided for installing a storm drain system, installing a new water main,
reconstruction of streets and sidewalks using special concrete materials, installing new
streetlights, relocating and planting new trees, planting new landscape areas, and installing
new street furniture. The contract has now been completed to the satisfaction of the Public
Works Department. A summary of the contract cost is as follows:
Original bid amount: $3,256,935.05
Addition of the Balboa Pier Parking lot per Change Order No. 1 185,468.76
Modified Original Bid Amount 3,442,403.81
Actual amount of bid items constructed: 3,232,652.50
Total amount of change orders Nos. 2 - 8 560,168.95
Final contract cost: $3,792,821.45
For this complex project, over one hundred design changes and field adjustments were
made during construction resulting in eight change orders.
SUBJECT: BALBOA VILLAGE IMPROVEMENTS PHASE 1, CONTRACT NO 3333 —COMPLETION AND ACCEPTANCE
December 17, 2002
Page 2
Change Order No. 1, for approximately $192,000, added the reconstruction of the Balboa
Pier parking lot and the two adjacent metered parking lots to the Village project.
Change Order No. 2, for approximately $96,000, added landscape areas and changed the
Pier parking lot gate equipment.
Change Order No. 3, for approximately $40,000, was for a change in the Pier Plaza wall
material from masonry block to cast -in -place white concrete.
Change Orders Nos. 4 through 8 - totaling approximately $311,000, were issued due to
unforeseen field conditions and design adjustments. Specific changes included:
• Special traffic control measures during the holiday season and during spring break
• Additional landscape and irrigation improvements
• The Balboa Pier Plaza tree grates & up lights
• Electrical system modifications
• Installation of decorative bollards
With the Balboa Pier parking lot reconstruction project (implemented through Change Order
No. 1) included as part of the original construction cost, the final overall construction cost
including Change Orders Nos. 2 through 8 was 16.24 percent of the modified bid amount.
Funds for the project were expended in the following accounts:
Description
Balboa Village Water Main
Water Distribution and Piping
Sewer Manhole Replacement
Balboa Village Plan General Fund
Balboa Village Plan CDBG
Balboa Village Off - Street Parking
Balboa Village Neighborhood Enhancement
Balboa Village Gas Tax
Balboa Parking Lot Equipment
Parking Lot Facilities
Account No.
7501- C5500635
7501- C5500578
7533- C5600339
7013- C5100543
7161- C5100543
7022- C5100543
7024- C5100543
7181- C5100543
7231- C2370608
7231- C2370610
Total
Amount
$ 250,000.00
88,921.00
7,700.00
1,958,912.45
285,000.00
545,901.00
174,400.00
249987.00
40,000.00
192,000.00
$ 3,792,821.45
All work major work items were completed on May 31, 2002, the scheduled completion
date. GCI Construction's punch list tasks were completed on October 18, 2002.
Environmental Review: (Not applicable)
Prepared by: Submitte by:
Bob Stein, P.E. St6phen G. Badum
Project Manager /ublic Works Director