HomeMy WebLinkAbout10 - BA-027 - Corona del Mar State Beach ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. to
December 17, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 -644 -3328
Idalton @city. newport- beach. ca. us
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS - AMENDMENT
NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH ROBBINS
JORGENSEN CHRISTOPHER ARCHITECTS
RECOMMENDATIONS:
Approve Amendment No. 1 to Professional Services Agreement with Robbins
Jorgensen Christopher Architects, and authorize the Mayor and City Clerk to
execute the Amendment.
2. Approve a Budget Amendment appropriating $365,535 in Division 7295 (Special
Sources - Oil Spill Remediation) funds from interest and other oil spill projects to
the Corona Del Mar State Beach Improvements project (Account No. 7295 -
05100569) as authorized by the American Trader Trustees on October 3, 2002.
3. Direct staff to appropriate any further investment earnings on remaining Oil Spill
Remediation funds and any excess funds from completed oil spill projects to the
Corona Del Mar State Beach Improvements project.
DISCUSSION:
On September 10, 2002, the City Council approved a Professional Services Agreement
with Robbins Jorgensen Christopher Architects (RJCA) to provide planning, design, and
construction services for a project to improve and upgrade visitor and other amenities at
Corona del Mar State Beach (see attached copy of Agenda Item No. 5).
Project Funding - the American Trader Oil Spill. The City initially proposed funding the
project with revenue from the American Trader Oil Spill. As background, on February 7,
1990, the American Trader oil tanker was carrying British Petroleum crude oil from the
Alaska Pipeline. When the American Trader attempted to offload its oil at the
Goldenwest Terminal off the coast of Huntington Beach, the tanker landed on its own
anchor. It punctured its hull, spilling over 400,000 gallons of oil.
SUBJECT: CORONA DEL MAR BEACH - AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH
ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS
December 17, 2002
Page 2
The spill contaminated miles of beaches, killed or injured birds and other wildlife, and
damaged the coastal recreational resources by impairing the public's right to enjoy the
beach. Beaches in Newport Beach and Huntington Beach were closed for over two
months.
Following the spill, the County of Orange, the State Departments of Fish & Game and
Parks & Recreation, the California Regional Water Quality Control Board (Santa Ana
Region), and the cities of Huntington Beach and Newport Beach filed a lawsuit against
British Petroleum, Goldenwest Refinery, Attransco, and the Trans Alaska Pipeline
Fund.
All the defendants except Attransco settled. When the lawsuit against Attransco went
to trial in December 1997, the jury returned a verdict of over $18 million dollars.
Attransco appealed. In August 1999 the parties settled the appeal for $16 million
dollars.
Under the terms of a 1994 Memorandum of Understanding, the Plaintiffs agreed to form
a Trustees Council to pursue the litigation. The Plaintiffs agreed that the Trustees
Council's decision - making deliberations would "focus on the Government's mutual
purposes of assessing natural resource damages and restoring injured resources and
foregone services rather than on control or respective Trusteeship over those
resources."
The Trustees Council initially met to distribute the available proceeds on November 29,
1999. They assigned $476,000 to the Corona del Mar State Beach Improvement
project. Later, the City was awarded a $479,000 grant from Proposition 12 (March
2000). The City has not received the grant money yet.
Now that several projects on the original list are underway or complete (including the
two pier renovations), Staff re- evaluated the list of projects funded with Oil Spill
Settlement proceeds. On October 3, 2002, we asked the Trustees Council to re- direct
$365,535 in unused funds from other City projects (and accumulated interest) to the
Corona del Mar State Beach Improvements project. The Trustees authorized us to do
so. As a result, the beach improvements project may be expanded in scope.
RJCA has begun the contracted services, and has proposed to amend their scope of
services to provide the additional planning, design, and construction services needed
for the expanded project (see Exhibit A to Amendment No. 1 to Professional Services
Agreement). RJCA's compensation will increase from $111,670 to $143,000. Staff
feels the revised amount is appropriate for the project, and recommends Council
approval.
Environmental Review: The City Council's approval of this agenda item does not
require environmental review. The project itself will require environmental review.
Public Notice: This agenda item may be noticed according to the Ralph M. Brown Act
(72 hours in advance of the public meeting at which the City Council considers the
item).
SUBJECT: CORONA DEL MAR BEACH - AMENDMENT 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ROBBINS
JORGENSEN CHRISTOPHER ARCHITECTS
December 17, 2002
Page 3
Funding Availability: Subject to approval of the Budget Amendment, funding for
Amendment No. 1 will be available in Account No. 7295- C5100569 for Corona del Mar
State Beach Improvements.
Prepared by:
sl4�6--
Lloyd alton, P.E.
Project Manager
Submitted
,eh G. Badum
Works Director
Attachments: Agenda Item No. 5
Amendment No. 1 to Professional Services Agreement
Budget Amendment
TO:
FROM:
SUBJECT:
September 10, 2002
CITY COUNCIL AGENDA
ITEM NO. 5
Mayor and Members of the City Council
Public Works Department
CORONA DEL MAR STATE BEACH IMPROVEMENTS, CONTRACT NO. 3461
PROFESSIONAL SERVICES AGREEMENT FOR ARCHITECTURAL
SERVICES
RECOMMENDATION:
Approve a Professional Services Agreement with Robbins Jorgensen Christopher Architects
(RJCA) in the amount of $111,670, and authorize the Mayor and the City Clerk to execute the
Agreement.
PROJECT DESCRIPTION:
Public facilities at Corona del Mar State Beach have been built, operated, and maintained by the
City of Newport Beach under an operating agreement with the State of California. The City's
current 30 -year agreement with the State expires in the year 2029.
Beach facilities that were built in 1951, 1960, 1965, and 1970 have become antiquated and
deteriorated in the hostile salt air environment to the extent that they should be removed and
rebuilt. Those facilities include buildings containing two concession stands, a rental stand, two
men's and two women's restrooms.
Shade and picnic structures, landscaping, parking, traffic circulation, accessibility, and lighting
improvements are also needed at this very popular destination beach. In addition, the Fire
Department desires to build a combination lifeguard substation /first aid station area for lifeguard
use, and the Harbor Resources Division has requested space for storage and interpretive
exhibits.
The current budget contains an appropriation of $476,000 from the American Trader Oil Spill
Settlement and a grant of $479,000 from Proposition 12, the Safe Neighborhood Parks, Clean
Water, Clean Air, and Coastal Protection Bond Act of 2000, to design and construct new public
facilities at Corona del Mar State Beach. After deducting planning, design, construction
administration and construction contingency costs, Staff estimates that $735,000 will be
available for a construction contract. Staff estimates much more than this amount will be
needed for reconstructing the site as stated above.
CONSULTANT SELECTION:
Two of eight solicited firms responded with qualifications and a proposal to provide services for
the project. Staff reviewed the qualifications, past experience on similar projects, availability,
and references of the two, and rated Roesling Nakamura Architects, Inc. as more qualified.
After fee negotiations failed with Roesling, Staff obtained a third qualification and proposal, then
rated Robbins Jorgensen Christopher Architects (RJCA) as more qualified. Upon negotiation of
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS, CONTRACT NO. 3461 PROFESSIONAL
SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES
September 10, 2002
Page 2
services and fees, RJCA has agreed to provide planning, design and construction assistance
services for $99,720; printing and plotting for $4,000; and a geotechnical investigation and
recommendations needed for design for $7,950. City forces will provide the surveys needed for
design.
RJCA's contract will total $111,670. RJCA's scope of services, fee letters, and hourly rates are
attached.
SCOPE OF SERVICES
RJCA will provide master planning services for rebuilding all public improvements at Corona del
Mar State Beach. The master planning will consist of meeting with City Staff, neighboring
homeowners, and the public. Alternative site development schemes will be explored in order to
determine the most desirable site layout and develop consensus among the interested parties
as to lines of sight, circulation, landscaping, etc. See attached photographs of suggested
building location Alternatives "A" and "B."
After the master plan has been completed and approved by City Council, RJCA will prepare
conceptual plans and cost estimates for the various components of the plan. If the master
planned improvements are found to be underfunded, the City may either delay the entire project
until sufficient funds are made available or proceed with a $735,000 first phase of the desired
improvements during the winter of 2003.
RJCA's scope of services also includes preparing final plans and specifications and providing
construction support for a $735,000 construction project. In the event that the City decides to
retain RJCA to provide design and construction services for a larger project, or for a project that
will be built in phases, the City will need to negotiate additional services and fees with RJCA for
the larger or phased project.
FUNDING:
Funds to award this contract are available in the following Account:
Account Name Account Number Amount
Corona del Mar Beach Improvements 7295- C5100569 $111,670
DEPARTMENT
tfen G. Badum. Director
G
By:
Llog Dalton, P.E.
Design Engineer
Attachments: Professional Services Agreement
Alternatives "A" and "B"
AMENDMENT NO. 1
TO
PROFESSIONAL SERVICES AGREEMENT
WITH ROBBINS JORGENSEN CHRISTOPHER ARCHITECTS
THIS AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT, entered into this day of , 2002, by and
between the CITY OF NEWPORT BEACH, a municipal corporation (hereinafter referred
to as "CITY "), and Robbins Jorgensen Christopher Architects (RJCA), whose address
is 2800 Lafayette, Newport Beach, California, 92663 (hereinafter referred to as
"CONSULTANT "), is made with reference to the following:
RECITALS:
WHEREAS,
A. On September 10, 2002, CITY and CONSULTANT entered into a
professional services agreement, hereinafter referred to as "AGREEMENT', for
architectural services for the Corona del Mar State Beach Improvements project,
hereinafter referred to as "PROJECT"; and
B. CITY has requested CONSULTANT to provide additional
professional services not included in AGREEMENT; and
C. CONSULTANT has proposed to provide additional professional
services not included in AGREEMENT; and
D. CITY desires to compensate CONSULTANT for additional
professional services not included in AGREEMENT; and
E. CITY and CONSULTANT mutually desire to amend AGREEMENT,
hereinafter referred to as "AMENDMENT NO. 1 ", as provided herebelow.
NOW, THEREFORE, the parties hereto agree as follows:
1. CONSULTANT shall be compensated for services performed
pursuant to AMENDMENT NO. 1 according to "Exhibit A" dated November 8, 2002,
attached hereto.
2. Additional compensation to CONSULTANT for services performed
pursuant to this AMENDMENT NO. 1 shall not exceed thirty -one thousand three
hundred thirty and no/100 Dollars ($31,330.00), thus increasing total compensation
for Project to $143,000.
3. Except as expressly modified herein, all other provisions, terms,
and covenants set forth in AGREEMENT shall remain unchanged and shall be in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed AMENDMENT
NO. 1 on the date first above written.
CITY OF NEWPORT BEACH,
A municipal corporation
163'il
APPROVED AS TO FORM: Mayor
City of Newport Beach
Bv:
City Attorney
ATTEST:
LaVonne Harkless
City Clerk
Consultant
to
Print Name
f: \users\pbW\shared\agreements \fy 02- 03\rjca- amendno1-cdm state beach.doc
ROBBINSJORGENSENCHRISTOPHER
Exhibit A
N 8 November 02 NOV 19 ?002
Mr. Lloyd Dalton
Design Engineer
City of Newport Beach
3300 Newport Blvd.
Newport Beach, CA 92663
RE: CdM State Beach Improvements, #3461
Dear Lloyd,
We have reviewed the additional fee for professional services related to the increase in
scope and cost for the Corona del Mar State Beach Improvements project. The increase
in scope will result in additional building area, therefore additional design and
construction document time will be required. Also additional construction administration
services will be needed. Since the project augmentation will now allow for the
programming, design and construction of Lifeguard facilities in addition to the
concession and restroom facilities funded by the original scope, we will need to add
some additional time to the computer generated massing studies that will be developed
to study the community views.
The construction value, as well as our liability, has been increased by approximately
60 %. In order to meet the requirements of the City, we believe that we can complete the
project, including the additional scope, for $143,000.
Please call me if you have any questions on this revised proposal.
Sincerely,
Rob ins Jorgense hristopher, Inc.
Roberta W. Jo n, FAIA
President
]BOB LAFAYETTE
NEWPORT BEACH.
CAtVOxxi A, 93663
1H 9G9 566 0090
FAX 949 566 0092
WEB ,.n. qo ,u "
City of Newport Beach
BUDGET AMENDMENT
2002 -03
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
NO. BA- 027
AMOUNT: $3es,s3s.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Corona del Mar State Beach Improvement Project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
295 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Oil Spill Remediation Fund Balance
Description
Amount
Debit Credit
$365,535.00 '
$365,535.00
/ o O
Date
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7295 Oil Spill Remediation
Account
Number
C5100569 CdM Beach Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Amount
Debit Credit
$365,535.00 '
$365,535.00
/ o O
Date
Signed:
City Council Approval: City Clerk Date