HomeMy WebLinkAbout06 - C-3471 BA-029 - Street Improvements - Monrovia Avenue from 15th to 16th Street & 16th Street from Monrovia Avenue to Superior AvenueCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 6
December 17, 2002
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R. Gunther, P.E.
949 - 644 -3311
rgunther@city.newport-beach.r-a.us
SUBJECT: STREET IMPROVEMENTS — MONROVIA AVENUE FROM 15T" TO 16TH
STREET AND 16TH STREET FROM MONROVIA AVENUE TO
SUPERIOR AVENUE, CONTRACT NO 3471 — COMPLETION AND
ACCEPTANCE
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment appropriating $26,000 from the unappropriated
balance of the Gas Tax Fund to Account No. 7181- C5100643.
DISCUSSION:
On June 11, 2002, the City Council authorized the award of the Monrovia Avenue, 150,
Street Improvements contract to Bens Asphalt Inc. The contract provided for the
construction of an asphalt overlay, including glass grid fabric, and some curbs and
drainage improvements. The contract has now been completed to the satisfaction of
the Public Works Department. A summary of the contract cost is as follows:
Original bid amount: $202,249.00
Actual amount of bid items constructed: 231,713.51
Total amount of change orders: 12,035.42
Final contract cost: $243,748.93
SUBJECT: STREET IMPROVEMENTS — MONROVIA AVENUE FROM 15^ TO 16TH STREET AND 16^ STREET FROM
MONROVIA AVENUE TO SUPERIOR AVENUE, CONTRACT NO 3471 — COMPLETION AND ACCEPTANCE
December 17, 2002
Page 2
The increase in the amount of actual bid items constructed over the original bid amount
resulted from an increase in the quantity of glass grid installed, above the engineer's
estimate. One change order was issued for the project at a cost of $12,035.42. It
provided for the addition of a 1 -inch asphalt leveling course beneath the glass grid
fabric. The final overall construction cost was 20.52 percent over the original bid
amount.
Additional funds in the amount of $26,000 are needed for this project and are available
in the unappropriated balance of the Gas Tax Fund. $21,500 is needed for construction
costs and an estimated $4,500 is needed for soils and asphalt testing authorized as a
component of the increased quantities constructed. Staff recommends Council
approval of a Budget Amendment appropriating an additional $26,000 from the
unappropriated balance of the Gas Tax Fund to Account No. 7181- C5100643.
Funds for the project were expended in the following account:
Description Account No. Amount
PMP Major Maintenance Reconstruction 7181- C5100643 $243,748.93
The original scheduled completion date was September 14, 2002. All work was
completed on November 27, 2002, the extended completion date.
Environmental Review: (Not applicable)
Prepared by:
R. Gunther, P.E.
Construction Engineer
Submitted by:
_
Stephen G. Badum
Public Works Director
City of Newport Beach NO. BA- 029
BUDGET AMENDMENT
2002 -03 AMOUNT: $zs,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Street Improvement Project, Monrovia Avenue, C -3471.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
180 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Gas Tax Fund Balance
Description
Amount
Debit Credit
$26,000.00
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Date
Date
Description
Division
Number
7181 Gas Tax
Account
Number C5100643
PMP Major Maintenance Reconstruction
$26,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Ent.
ry
Signed:
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Financial Approval:
Administrative Services Director
Date
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Date
Date