HomeMy WebLinkAbout10 - C-3646 Cameo Shores Sewer Main Replacement1� J
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CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. lo
January 13, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 - 644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: CAMEO SHORES SEWER FORCE MAIN REPLACEMENT - AWARD OF
CONTRACT NO. 3646
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3646 to GCI Construction for the Total Bid Price of
$177,905.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $17,000.00 to cover the cost of unforeseen work.
4. Approve Budget Amendments in the amount of $49,865.63 from various
accounts to Account No. 7531- C5600728.
DISCUSSION:
At 10:00 A.M. on December 18, 2003 the City Clerk opened and read the following bids
for this project:
BIDDER
Low GCI Construction
2 Savala Construction
3 Nikola Corporation
4 Cody Engineering
5 A.W. Davies
6 Atlas- Allied Inc.
7 Southern California Underground
TOTAL BID AMOUNT
$177,905.00
$179,063.50
$189,964.00
$197,295.00
$221,098.00
$234,855.00
$265,350.00
Subject: Cameo Shores Sewer Force Main Replacement— Award of Contract No. 3646
January 13, 2004
Page: 2
The low total bid amount is 11.5 percent below the Engineers Estimate of $201,000. The 49
low bidder, GCI Construction, possesses a California State General "A" Contractors
License as required by the project specifications. A check of the Contractor's references
indicates they have satisfactorily completed similar projects for the City of Newport
Beach as well as other municipalities.
This project involves upsizing an existing 4 -inch sanitary sewer force main to 6- inches
to allow for better hydraulic capacity for the pump station. The force main handles flow
for Cameo Shores and Pelican Point and extends on Milford Drive between Camden
Drive and Hampden Road. During peak flows the existing 4 -inch force main impacts
the capacity of the pump station.
In addition, access road modifications to allow the City's larger equipment to access the
pump station and a new discharge manhole at the terminus of the new force main are
also proposed improvements.
Per the Contract Specifications the Contractor will have 45 consecutive working days to
complete the work from the notice to proceed.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Funding Availability
Funds in the amount of $145,000 are currently available within the FY2003 /04 Cameo
Shores Force Main project account. Staff is recommending a Budget Amendment to
transfer money from the Wastewater Maintenance and Operation accounts to this CIP
in lieu of un- appropriated Wastewater Fund Reserves. The attached budget
amendment will utilize anticipated surplus from the following accounts:
1. $10,000.00 of the $15,105.38 balance of the Sewer Access Road
Maintenance 5600 -8186.
2. $11,865.69 of the $16,807.69 balance of the Sewer Lateral Maintenance
5600 -8187
3. The entire $28,000.00 balance of the Sewer Manhole Maintenance Program
5600 -8188.
•
•
11
E
Sub}ect: Cameo Shores Sewer Force Main Replacement — Award of Contract No. 3646
January 13, 2004
Page: 3
Upon approval of the recommended budget amendments, the required funds will be
available in the following account:
Account Description
Sewer Main Replacement
Prepared by:
Sean Crumby, P.E
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
f:\ users\ pbw\shared \counci11fy03- 04yan- 131rameo shores - award- c3646.doc
Account Number Amount
7531- C5600728 $194,905
Submitted by:
Badum
s Director
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City of Newport Beach
BUDGET AMENDMENT
2003 -04
CT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 022
AMOUNT: 549,865.69
Increase in Budgetary Fund Balance.
AND Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations to provide for Cameo Shores Sewer Force Main Replacement, Contract 3646.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
0 Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Debit
Amount
Credit
Description
Division
Number 5600 Wastewater
Account
Number 8186 Sewer Access Road Maintenance
$10,000.00
Division
Number 5600 Wastewater
Account
Number 8187 Alley Lateral Replacement Program
$11,865.69
Division
Number 5600 Wastewater
Account
Number 8188 Sewer Manhole Maintenance Program
$28,000.00
Division
Number 7531 Sewer Main Replacement
Account
Number C5600728 Cameo Shores Sewer Force Main Replacement
$49,865.69
Automatic System Entry.
Signed:
(�,
/0.02,3
Fi ancial Approval: Administrative Services Director
Date
1
Administrative Appr al: City Manager
Date
SOCity
Council Approval: City Clerk
Date
* 10 City of Newport Beach
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
X Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 022
AMOUNT: $as,sss.ss
Increase in Budgetary Fund Balance
AND Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To transfer budget appropriations to provide for Cameo Shores Sewer Force Main Replacement, Contract 3646.
MVVWull I 111 CIV I KT:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division Number
Account Number
Signed:
Signed:
Signed
Description
Description
Description
5600 Wastewater
8186 Sewer Access Road Maintenance
5600 Wastewater
8187 Alley Lateral Replacement Program
5600 Wastewater
8188 Sewer Manhole Maintenance Program
7531 Sewer Main Replacement
C5600728 Cameo Shores Sewer Force Main Replacement
I: Administrative Services Director
crty councu Approval: City Clerk
Amount
Debit Credit
$10,000.00
$11,865.69
$28,000.00
` Automatic
$49,865.69
p2
Date
Date
Date