HomeMy WebLinkAbout15 - Newport Coast Residential Refuse CollectionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
January 13, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
David E. Niederhaus, Director, 949 - 644 -3055, dniederhaus(a).city.newport-
beach.ca.us
SUBJECT: Budget Amendment to Appropriate Additional Funds for Residential
Refuse Collection Services in the Newport Coast Area
ISSUE:
Should the City authorize a budget amendment to appropriate additional funds in the
amount of $147,700 to cover the cost of residential refuse collection services in the
Newport Coast area?
RECOMMENDATION:
Approve a budget amendment to appropriate additional funds in the amount of
$147,700 for Account 3150 -8080 to provide for the additional cost of residential refuse
collection services in the Newport Coast area.
DISCUSSION:
Background:
The City of Newport Beach annexed the Newport Coast area effective January 1, 2002.
As part of the annexation agreement, the City agreed to pay for single family residential
refuse collection services in the Newport Coast area. Waste Management, the
franchised hauler for the Newport Coast area, provides automated refuse and recycling
collection services and currently charges the City $13.59 per residence and $3.42 for an
additional optional trash cart, for those residents who request them. A portion of the
rate is subject to an annual Consumer Price Index (CPI) adjustment, which was last
adjusted January 1, 2004.
Pi
Budget Amendment
January 13, 2004
Page 2
When the annexation occurred in January 2002, there were 2,307 residences serviced
by Waste Management. As of November 2003, this amount has increased to 2,795
residences with 238 additional trash carts being provided to Newport Coast residents.
The following summary shows the allocation of money for the Waste Management
contract for the Newport Coast area:
Budgeted amount for FY 03 -04:
$360,000
Actual Payments July- November:
$203,373
Balance Budgeted Funds (12/1/03):
$156,627
Estimated costs for December -June: $304,313
Total Estimated Cost
of Contract for FY 03 -04: $507,687*
Budget Deficiency for FY 03 -04: $147,700
* The estimate for January through June 2004 has been adjusted to reflect a contractual
CPI increase of 2.62% ($6,023) and is included in the above estimated costs.
General Services Department staff brought this probable budget deficiency to the
attention of the Administrative Services Director during the latter stages of the budget
approval process. It was determined that a budget amendment should be prepared for
any increase in costs, but not until mid -way through FY 03 -04 to ensure that a proper
forecast of projected expenditures could be made.
Funding Availability:
The requested funds are not available in the current budget. A budget amendment is
attached in the amount of $147,700.
Prepared by: Jeremy Hammond
SIGNATURE
Jere y ammond,
Management Assistant
Attachments: (A) Budget Amendment
Submitted by: David E. Niederhaus
SIGNATURE
David E. Niederhaus,
Director
0
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City of Newport Beach
BUDGETAMENDMENT
2003 -04
ECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
qX from unappropriated fund balance
EXPLANATION:
NO. BA- 024
AMOUNT: $�a7,7oo.00
Increase in Budgetary Fund Balance
AND X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment is requested to provide for the following:
To increase expenditure appropriations related to residential refuse collection in Newport Coast.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (360 1)
isFund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
General Fund Fund Balance
Description
Signed:
Signed:
Si•
Financial Approval:
Administrative
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$147.700.00
$147,700.00
Automatic System Entry.
� � O
Date
Date,/ D
Date
Description
Division
Number
3150 General Services - Refuse
Account
Number
8080 Services - Professional and Technical
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Si•
Financial Approval:
Administrative
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit Credit
$147.700.00
$147,700.00
Automatic System Entry.
� � O
Date
Date,/ D
Date
City of Newport Beach NO. BA- 024
BUDGETAMENDMENT
2003 -04 AMOUNT: $�a7,7oo.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
X from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations related to residential refuse collection in Newport Coast
I uvv r-N I K7:
BUDGETARY FUND BALANCE
Fund Account
010 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIAT IONS (3603)
Division
Account
Division
Account
Division
Account
Division
Account
Signed:
Signed:
Signed:
Description
General Fund Fund Balance
Description
Description
Number 3150 General Services - Refuse
Number 8080 Services - Professional and Technical
Number
Number
Number
Number
Number
Number
Financial Approval: Administrative Services Director
Ury Council Approval: City Clerk
Amount
Debit Credit
$147,700.00
$147,700.00
Date
Date D
/ 3�
Date