HomeMy WebLinkAbout11 - Library Budget AmendmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
February 10, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas@city.newport-beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE FRIENDS
OF THE NEWPORT BEACH LIBRARY AND APPROPRIATE FUNDS TO
MAINTENANCE & OPERATIONS BUDGET ACCOUNT FOR
FY 2003104.
RECOMMENDATION:
Approve a Budget Amendment in the amount of $20,000.
DISCUSSION:
Two checks from the Friends of the Newport Beach Public Library in the total amount of
$20,000, approved by the Library Board of Trustees on December 16, 2003, have been
received and deposited into account 4010 -5901. A facsimile of the original checks will
be presented to City Council on February 10 attached to this budget amendment.
In response to library staff requests for funding, the first check of $15,000 was donated
to purchase the archival back files (1881 -1922) of the Los Angeles Times. The Los
Angeles Times Archive is a unique, online resource that provides locally oriented
primary source material for students of all ages.
The second check of $5,000 was donated to the Library for the purpose of purchasing
additional materials for the Tolerance Collection. Also funded by the Newport Beach
Public Library Foundation, the Tolerance Program promotes acceptance and
understanding of others through a series of programs and education. The Friends
donation will be used to purchase books on topics related to tolerance.
The entire donation will be used to improve Library Services in the M &O expenditure
account as indicated below.
Maintenance & Operations
4010 -8260 Library Materials $20,000
. Submitted by:
Lind Katsouleds,'Library Services Director
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City of Newport Beach NO. BA- 032
BUDGET AMENDMENT
2003 -04 AMOUNT: Szo,000.00
FECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations related to receipt of donation from the Friends of the
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
VENUE ESTIMATES (3601)
Fund /Division Account
4010 5892
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Friends of the Library
Signed:
1W ed: / °,W- ' L
Administrative
Signed:
Services Director
Manager
Amount
Debit Credit
$20,000.00
` Automatic
$20,000.00
� � O
ate
AD d e
City Council Approval: City Clerk Date
Description
Division
Number
4010 Library - Support Services
Account
Number
8260 Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
1W ed: / °,W- ' L
Administrative
Signed:
Services Director
Manager
Amount
Debit Credit
$20,000.00
` Automatic
$20,000.00
� � O
ate
AD d e
City Council Approval: City Clerk Date
City of Newport Beach ?* NO. BA- 032
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Pq Increase Revenue Estimates
Increase Expenditure Appropriations ANA
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $20,000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations related to receipt of donation from the Friends of the
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5892
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Friends of the Library
Signed
Signed:
Signed
Administl;ative Services Director
City Council Approval: City Clerk
Amount
Debit Credit
$20,000.00
• AWnmalic
$20,000.00
� � O
ate
3 d),
D e
iJ /G,
Date
Description
Division
Number
4010 Library - Support Services
Account
Number
8260 Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed
Administl;ative Services Director
City Council Approval: City Clerk
Amount
Debit Credit
$20,000.00
• AWnmalic
$20,000.00
� � O
ate
3 d),
D e
iJ /G,
Date