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Home My WebLink About12 - California Board of Correction Grant Awardi CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 March 9, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Bob McDonell, Chief of Police Richard T. Long, Lieutenant, Detective Services Commander SUBJECT: California Board of Corrections Grant Award "Every 15 Minutes — Substance Abuse Program " RECOMMENDATION: 1. Approve acceptance of a $19,228 grant from the State of California, Board of Corrections (BOC A301). 2. Approve a budget amendment increasing expenditure appropriations by $19,228 in the Police Substance Abuse Program Account 1850 -9019. (The remaining $2,136 of required City matching funds will be funded from the Police Department's Narcotics Asset Forfeiture Fund in Account 1210 - 9300.) DISCUSSION: The Police Department has successfully provided substance abuse program (SAP) classes to first time juvenile offenders for more than a decade. Youthful offenders facing potential criminal penalties for alcohol or drug charges have been referred to SAP as an alternative to sending them to the juvenile courts. In conjunction with the SAP classes, the Police Department has added the juvenile safety education program, "Every 15 Minutes," which is focused towards high school aged children. The Program's name was derived from the fact that in the early 1990's, every 15 minutes someone in the United States died in an alcohol - related traffic collision. Due to the implementation of new laws, along with grass roots programs (like MADD, SADD, "Friday Night Live," and "Every 15 Minutes"), and improved emergency medical services at crash scenes, the death rate is now every 30 minutes —a figure that continues to be unacceptable. The "Every 15 Minutes" training event is a two -day program focusing on high school juniors and seniors, which challenges them to think about drinking, driving, . personal safety, the responsibility of making mature decisions, and the impact their decisions have on family, friends, and many others. California Board of Corrections Grant Award March 9, 2004 Page 2 Last year, the Program was successfully presented at Newport Harbor High School. It was funded by a similar grant from the Governor's Office of Criminal Justice Planning (OCJP). Because of the State's financial difficulties, OCJP was closed, and their grant management responsibilities dealing with this specific area of focus were transferred to the California Board of Corrections (BOC). This year, the Newport Beach Police Department plans to continue the Program, "Every 15 Minutes," at Corona Del Mar High School. If funding continues in the future, we plan to alternate this annual presentation between the Newport Harbor and Corona Del Mar campuses. The Program is intended to establish and maintain an accountability -based program designed to protect students, school personnel, and the general public from alcohol and drug- related incidents, crimes, and traffic collisions involving youthful offenders. The grant funds cover the costs of producing the two -day training event, along with some funds for eauiament to improve our presentations in the schools. There are no personnel costs included in the allocation. Background: • The City of Newport Beach received a grant award for the "Every 15 Minutes - Substance Abuse Program" Project in the amount of $19,228 from the State of California, Board of Corrections (BOC). That funding was deposited into the Every 15 Minutes- Substance . Abuse Program Revenue Account. Environmental Review: None required. Funding Availability: This is a grant- funded program. CONCLUSION: Approve the recommendations as outlined in the report, thereby allowing the Department to continue to offer this worthwhile program to Newport Beach Public High Schools. Prepared by: R.T. Long Detective Services Commander Submitte Bob McDonell CHIEF OF POLICE Attachment: BOJ Grant Award • BOARD OF CORRECTIONS GRANT AWARD FACE SHEET (BOC A301) The Board of Corrections, hereafter designated BOC, hereby makes a grant award of funds to the following Administrative Agency (1) City of Newport Beach hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award. (2) Implementing Agency Name Newport Beach Police Department Contact Lt. Richard Long Address 870 Santa Barbara Dr. Newport Beach CA 92660 E-mail address Rlong0nbpd.ora Telephone (949) 644 -3778 (3) Project Title (60 characters maximum) (6) Award No. Every 15 Minutes - Substance Abuse Program IP02017428 (4) Project Director (Name, Title, Address, Telephone) (7) Grant Period (four lines maximum) Lt. Richard T. Long 1011103 -6- 129/04 Detective Services Commander (8)$ Federal 870 Santa Barbara Drive. Newport Beach CA. 92660 2 Amount (949)644 -3778 (9) State Amount 0 (5) Financial Officer (Name, Title, Address, Telephone) (10) Cash Match (four lines maximum) $2,136 Dennis Danner (11) In -Kind Match Administrative Services Director - Treasure 3300 Newport Boulevard, Newport Beach, CA 92660 0 (949) 644 -3123 (12) Total Project Cost $21,364 This grant award consists of this title page, the proposal for the grant which is attached and made a part hereof, and the Assurance of Compliance forms which are being submitted. 1 hereby certify that: (1) 1 am vested with authority to, and have the approval of the City /County Financial Officer, City Manager, or Governing Board Chair, enter Into this grant award agreement; and (2) all funds received pursuant to this agreement will be spent exclusively on the purposes specified. The grant recipient signifies acceptance of this grant award and agrees to administer the grant project In accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the BOC audit requirements, as stated in this RFP or RFA. The grant recipient further agrees to all legal conditions and terms incorporated by reference in this RFP or RFA. FOR BOC USE ONLY (13) Official Authorized to Sign for Applicant/Grant Recipien Item: 5430-608-0890 Chapter: 157/03 Signature: t� PCA No.: 22202 Name: Homer Bludau Components No.: 50.30.705 Title: City Manager Project No.: Address: Newport Beach Ca. 92663 -3884 Amount: Telephone: (949) 644 -3000 Split Fund: E -mail address: Date: Z- ' I 1 ^ o Lf Split Encumber: Year: I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purposes Fed. Cat. #: of this expenditure stated above. Match Requirement Fund: Fiscal Officer, BOC Date Program: Juvenile Accountability Incentive Block Grant Region: Executive Director, BOC Date CERTIFICATION OF ASSURANCE OF COMPLIANCE • I, Homer Bludau he- reby certify that: (official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet) GRANTEE: City of Newport Beach IMPLEMENTING AGENCY: Newport Beach Police Department_ PROJECT TITLE: Every 15 Minutes - Substance Abuse Program is responsible for reviewing the OCJP Grantee Handbook and adhering to all of the Grant Award Agreement requirements (state and /or federal) as directed by the Board of Corrections including, but not limited to, the following areas: Equal Employment Opportunity - (Grantee Handbook Section 2151) It is the public policy of the State of California to promote equal employment opportunity by prohibiting discrimination or harassment in employment because of Race, Religious Creed, Color, National Origin, Ancestry, Disability (mental and physical) including HIV and AIDS, Medical Condition (cancer and genetic characteristics), Marital Status, Sex, Sexual Orientation, Denial of Family Medical Care Leave, Denial of Pregnancy Disability Leave, or Age (over 40). BOC- funded projects certify that they will comply with all state and federal requirements regarding equal employment opportunity, nondiscrimination and civil rights. Please provic Title: Address: 3306 Rl t)d , &-AA CE► 9-2&10 Phone: 94f- 444-30 Email: II. Drug -Free Workplace Act of 1990 -(Grantee Handbook Section 2152) The State of California requires that every person or organization awarded a grant or contract shall certify it will provide a drug free workplace. III. California Environmental Quality Act (CEQA) - (Grantee Handbook Section 2153) The State of California requires all BOC funded projects to obtain written certification that the project is not impacting the environment negatively. IV. Lobbying —(Grantee Handbook Section 2154) BOC grant funds, grant property, or grant funded positions shall not be used for any lobbying activities, including, but not limited to, being paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement. V. Debarment and Suspension — (Grantee Handbook Section 2155) (This applies to federally funded grants only) BOC funded projects must certify that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department of agency. VI. Proof of Authority from City Council /Governing Board The above -named organization (applicant) accepts responsibility for and will comply with the requirement to obtain written authorization from the city council /governing board in support of this program. The Applicant agrees to provide all matching funds required for said project (including any amendment thereof) under the Program and the funding terms and conditions of BOC, and that any cash match will be appropriated as required. It is agreed that any liability arising out of the performance of this Grant Award Agreement, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency. The State of California and BOC disclaim responsibility of any such liability. Furthermore, it is also agreed that grant funds received from BOC shall not be used to supplant expenditures controlled by the city council /governing board. The Applicant is required to obtain written authorization from the city council /governing board that the official executing this agreement is, in fact, authorized to do so. The Applicant is also required to maintain said written authorization on file and readily available upon demand. E All appropriate documentation must be maintained on file by the project and available for SOC or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the grantee may be ineligible for award of any future grants if the BOC determines that any of the following has occurred: (1) the grantee has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above. CERTIFICATION I, the official named below, am the same individual authorized to sign the Grant Award Agreement [line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the contractor or grant recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California. Authorized Official's Signature: Authorized Official's Typed Nan Authorized Official's Title: City Manager Date Executed: Federal ID Number: 95- 600075 Executed in the City /County of: City of Newport Beach AUTHORIZED BY: • City /County Financial Officer • City Manager • Governing Board Chair Signal Typed Name: _Dennis Dan Title: City Treasure, The City of Newport 0 0 BUDGET CATEGORY AND LINE ITEM DETAIL A. Personal Services - Salaries/Employee Benefits COST None None None TOTAL OCJP -A303a (Rev. 7/97) BUDGET CATEGORY AND LINE -ITEM DETAIL B. Operating Expenses COST Hotel rooms — 12 rooms required for actors who are pulled from the school $1,800 presentation Transportation — expenses for moving students during the presentation: $300 Incidental Per Diem Expenses — Unanticipated expenses for participants who are $750 pulled from school and lodged at the hotel Video Production/Training Equipment — Four cameras and operators are $9,8000 required to record the activities during the two -day presentation. Editing services are included in the budget estimate. This also includes videocassettes for selected students participating in the program and associated training equipment for the school presentation. Artist Services — Graphic productions and make -up artist services, and $2,500 miscellaneous supplies for program: TOTAL $15,150 OCJP -A303b (Rev. 7197 E 0 0 BUDGET CATEGORY AND LINE ITEM DETAIL C. Equipment COST Program Instructor Uniform Shirts — Staff will receive Every 15 Minutes $1,200 uniform shirts identifying them as presenters for the program while on campus Sound System — Electronic equipment rental fees for two days: $1,500 Desk Top Computer — Computer system with included software package will $3,514 be used by the School Resource Officers to facilitate the Substance Abuse Program and will be used by the assigned Juvenile Detectives managing the program. CATEGORY TOTAL $6,214 PROJECT TOTAL FUND DISTRIBUTION FEDERAL, STATE CASH IN-KIND MATCH MATCH 1. Amount of Funds $ 19,228 $ 0 $ 2,136 $ 0 2. Percentage of Funds 90% 0% 10% 0% 0 OCJP -A303c (Rev. 7/97) E City of Newport Beach NO. BA- 04BA -040 BUDGET AMENDMENT 2003 -04 AMOUNT: $19,228.00 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations X No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations related to the California Board of Corrections Grant Award. "Every 15 Minutes -- Substance Abuse Prooram." ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account 1820 4869 EXPENDITURE APPROPRIATIONS (3603) Description Description Every 15 Minute Grant Signed: Signed Signed: nancial Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $19,226.00 $19,228.00 Date d atp/ Date r� I� Description Division Number 1850 Police - Detectives Account Number 9019 Every 15 Minute Grant Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed Signed: nancial Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $19,226.00 $19,228.00 Date d atp/ Date r� I� 12, City of Newport Beach NO. BA- 04BA -040 BUDGET AMENDMENT 2003 -04 EFFECT ON BUDGETARY FUND BALANCE: Pq Increase Revenue Estimates Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: AMOUNT: P X Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase revenue estimates and expenditure appropriations related to the California Board of Corrections Grant Award. "Every 15 Minutes -- Substance Abuse Proqram." ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description 1820 4869 Every 15 Minute Grant EXPENDITURE APPROPRIATIONS (3603) Signed Signed Signed: City Council Approval: City Clerk Amount Debit Credit $19,228.00 $19,228.00 Date Date/ �� k6l Date Description Division Number 1850 Police - Detectives Account Number 9019 Every 15 Minute Grant Division Number Account Number Division Number Account Number Division Number Account Number Signed Signed Signed: City Council Approval: City Clerk Amount Debit Credit $19,228.00 $19,228.00 Date Date/ �� k6l Date