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HomeMy WebLinkAbout07 - C-3662 Mariners Park Tennis Courts9 CITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 7 April 13, 2004 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Robert Stein, P.E. 949 - 644 -3311 rstein @city. newport- bea ch. ca. us SUBJECT: MARINERS PARK TENNIS COURTS — REJECT ALL BIDS FOR CONTRACT NO. 3662 RECOMMENDATION: Reject all bids received for Contract No. 3662 and authorize staff to re- evaluate project design and re- advertise the project at a later date. DISCUSSION: This proposed project is for the construction of new tennis courts at Mariners Park to replace the courts to be demolished for the construction of the Mariners Library. This project also constructs new transformers to provide power for the Fire Station, existing Library, the proposed tennis courts and the proposed new Mariners Library. At 11:00 a.m. on April 1, 2004 the City Clerk opened and read the following bids for this project: BIDDER Low Malibu Pacific Tennis 2 MJ Contractor TOTAL BID AMOUNT $358,768.00 388,567.00 The low total bid amount is 62 percent above the Engineer's Estimate of $222,000.00. Several factors may have contributed to the higher than anticipated bids. Very few contractors pulled construction documents during the bid period and only two contractors submitted bid proposals. A comparison of the bids shows unbalanced bids for specific items. In addition, there are some unusual aspects to the project involving coordination with SCE for the installation of the future library's electrical facilities that may have led to inflated costs. Several actions can be taken to reduce costs. There may be significant costs savings realized by simplifying the design for the tennis court subgrade, changing the slab construction methodology, and reevaluating the corrosion coatings to be used on the chain link fence system. The design documents may need to further clarify and detail the work Subject: Mariners Park Tennis Courts — Reject Bids For Contract No. 3662 April 13, 2004 Page: 2 required for the electrical items. When the project is re- advertised, potential contractors will be actively noticed. Staff is also considering bundling the tennis court project with library project and bidding both as one project. The Mariners Library project is projected to advertise on May 31, 2004 with a bid opening on July 2, 2004. Council could award this project at the July 13, 2004 meeting with construction probably beginning in August. This approach could realize significant savings for constructing the tennis courts by combining the demolition, grading, electrical work and landscaping under a single contractor. Two contracts would be signed with the selected contractor to facilitate the tracking of expenditures. There is a negative impact for every day the tennis court construction is delayed. Tennis classes may have to be cancelled in the fall because alternative school courts will not be as freely available when school is in session. While the Recreation Department will prepare alternative plans, Mariners is the only location with well -lit courts. Staff recommends rejecting all bids, re- evaluating the design, and re- bidding the project, either as a stand -alone project or bundled with the library project, for construction in August 2004. Environmental Review: The project was determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive. Funding Availability: Funds from Proposition 40 are available in the following account: Description Account No. Amount Mariners Park Improvements 7251- C4120734 $209.348.00 Prepared by: Submitted by: \ � r Robert Stein Staff Facilitator Attachments: Bid Summary ej-,�M, w 'z ' Stephen G. Badum Public Works Director 0 lI ,, u i Z () W < 2 w� a. ma W Oa a. uj Z 0 O LL 2 OV Uco a. 0 0 N O v 0 111 °o Q I11 C _ � d U m ui d U 0 ? ❑ w O y x U d Q W In U Z 111 Oa Q � J U U O 0 Q] Y K a 0 o � o 55 O y N L Fj O W m 2W Q Z W GQ QW W U ? 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