HomeMy WebLinkAboutSS2 - Fiscal Year 2004-2005 BudgetV
C�
V
O
3
Z
0
$EACg
6
c
w
N
G�
0
0
w
ci
O
V �
� o
I
0t
;moo
�1
C�
V
0
V
O
M
h
O
h
U
u
O
z
.O
C�
�-I
�ftv
O
•
N
4-�
V
O
O
a)
�-I
O
M �
O
A
u
U
O
C�
c�
U
O
•
a
c
c
0
Le
� �
�+ O
� . ,-.�
• � �,
•'..� '�
� �
� �O
-i�� �
� �
� �
4-�
. ,..�
� O
-i��
CCU c�
��
V �
. ,..�
U
•� �
V
•
O
ti
O
O
'.�
'.�
O
. ,..�
O
•
.O
O
'.�
,�
'.�
c�
c�
. ,..�
O
•
4-�
. ,..�
O
. ,..�
� �
. � '�
O �
� �
c¢' �
'.�
� �
'� �
� �
O ' ^'
� �
c� �
c� �
�' �
. � c� 4J
� � ��
O � �
� �
• •
V �
V
a�
4°
.O
a�
V �
•o
�A
Z
'CS
a
A
a�
a
a
� w
�4 ,
U �ci
A �
a
'CS
a
3 0
o �
U �
U �
U�
.POO
w a
N O In M r` O M O
LO O E` E` M In O O O
O M lr) O In O � 00
4 N O) 00 O) M N M M O
(O V M E` N V O O
N E` M M N In M O
N M In N In T- M E`
i d v M T
LL
N � +•+ 0 0 0 0 0 0
sn N O 0 O O) O o 0
O Lo O 0 O Lo r w w . LO O
C O CO (° T- M� OO V
_ to
f6
NC
U�
N M
d �O
O)
In
E`
In
O
In
O)
O
T-
0
M
2 N O O E` 0 0 M r`
m In O M nT 0 0 (O
O E O O V O) N O In T- V
C7 .:, N E` T- E` V O O O O
rn N O (D V N O 00 T- M
C) Uj O E` O) O O V LO O N
N -0 N V N V T- M O r-
(U M r O
i �; T-
LL 'S
Of
.r
N 0 0 0 O In O O O O
O
'O O O T- In O In O O -
V T' O O r
In M N O �
OM m In O M N E` O O
N V N N M (O N M (O
N O O O B O O M
LL M CV) V N N O M M
O
En o
En N Z
C U f0 LL L
a ° d � o LL
O �
d +� 06 d 11J
C w C Z
7
'a >1 ~ �... O S O
LL CO U)LL
p0 N F-
is a (uu) ° °' 2' ° m ~
C d J C U LL O
/d
V
r , IE
m
i
• t
x`Et,r
r
I
1
i
I N I I
IFII °;<I ICI
r — -I
tj
li
-------------
v 1; I�� � �^� I I i�ny 1 N
Z4l
l91 I'I I j I
L
-------------------- -----------
L----------------- -. - - -J
r I
L J 2
O
LL
V)
N
a)
a
0
CL
C
7
LL
a) �
U �
C
C 00
5
w
C
c
c
a)
c
c
LL Cl)
En
.a
w
c
W
X
cu
N
-'3
0
u
6
U
PI
^,
O
�
O
C
U
LO
N
V)
N
a)
a
0
CL
C
7
LL
a) �
U �
C
C 00
5
w
C
c
c
a)
c
c
LL Cl)
En
.a
w
c
W
X
cu
N
-'3
0
u
6
a�
c
c
Cl)
N
p C (14
" a
a` )
c
LL
M f '
O
IL
06
0
C
w
0
a�
a)
U
IL
Cl)
ate'
06
0
w
ui
o
N
o
rn
m
a5
(1)
U
0
c
o
�
U
J
w
C
a�
c
c
Cl)
N
p C (14
" a
a` )
c
LL
M f '
O
IL
06
0
C
w
0
a�
^I,
O
O
U
3
O
00
O
b9
N
v7
F�1
C�
N
U
0
0 0 0
M O O
r-�
M
M
00
O
O
00
it
it
it
V
V
V
0 0 0
11 � �
0
M
GO,)
C�
it
W
O
a
W
W
cr
GO,)
H
W
C�
V
C�
V
V
i
O
i
0
M
69
4-r
O
U
cd
w
W
O
O
a�
U
U
U
E
rA
rA
U
ra
U
U
00
O
O
00
O�
ri
00
O
GO,)
C�
it
W
O
a
W
W
cr
GO,)
H
W
C�
V
C�
V
V
i
O
i
0
M
69
4-r
O
U
cd
w
W
O
O
a�
U
U
U
E
rA
rA
U
ra
U
U
C
E
O c
C7 (o
f6
N
c
(7
d o
U �
(U
U
5
N
N
N
C
w
c
1�
Q.
W
WO
LL
N
C
E
O c
C7 (o
f6
N
c
(7
d o
U �
(U
U
5
N
N
N
L
w
c
CAJ
Q.
W
WO
Ln
O
O
N
C
E
O c
C7 (o
f6
N
c
(7
d o
U �
(U
U
5
N
N
N
w
N
C
LL c
N
U
N
C
7
LL
N
U
0
N (O
L6
C
N
C
0
c
LL
N
M
'Q r
N
C
W
N
N
U
E
E
O
U
w
c
Q
0
o
o
C
o
M
L6
(n
o
C
U
M
E
E
d
O
IrkY
>O
o
04
U
d
w
N
C
LL c
N
U
N
C
7
LL
N
U
0
N (O
L6
C
N
C
0
c
LL
N
M
'Q r
N
C
W
N
N
U
E
E
O
U
v� 0
O O� C N 30 - 0O0 O
00 kn N O M
c0
C �n N `O C� O
03
l� N ff} bq M
b9 b9 01
01 l-- l-- 00 00 O
01 00 00 C1
00 00 kn M C1 `O
C N 0o O_
'd b9 b9 b9 b9 br b9
ct
cn
U a ct
Q c
� U c U �
I:t O
U ,_, V� ;3 c�
ct
W O U
� ct C7A- ,UA-,U
NNNU�1 �°,
�1
O
1
O
a. .4�
.N
W
LE
LL
.a+
tm
M�
W
0
b
0
N
O
O
N
M
O
N
O
O
N
N
O
O
O
N
O
O
O
O
N
O
O
Of
Of
r
Of
Of
O
Of
r
ro
m
ri
m
m
suoi;isod
d
V
N
LL
m
m
CL 8
N
C
O C m
:= O
u>
suoi;isod
d
V
N
LL
CL 8
��
y a
E Z`
p w
m
°
u_
a
� a
CL'
°f
M
D ■
M
Qf
N
Qf
I
0 0
0
0
0
0
0
0
0
0
0 0
0
0
0
0
0
0
0
T 00
h
t0
N�
M
N
r
suoi;isod
d
V
N
LL
4)
V
i
m
LL
L
CD
m
U
C
f0
f0
m
LL
L
c�
75
0
0
0 0
0
0
0
0 0
0
0
0
0
0 0 0 0
It
M
�M
N
N N 669-
69
69
69
69
69 69 69
siepod
jo
spuesnoyl
0
69
so
oc,
14o
oc,
00
oe,
00c' o
M
L �
00c
000e
66, C
6L W
L
LL
06L
S6,
6L
10
6L
00
6L
C-60'
6L
N
N
N
O
J
LL
Q
LU
.L
V
w�
MW
W
L
^O
CL
w3
W
Z
I
O O
O O
O O
O O
O O
n O
VT VT
O
O
O
O
O
O
f(1
VT
O O O O d►
O O O O
O O O O
O O O O
O O O O
a M N r
VT VT VT VT
a*
v
O '� E
O O -
N y
M
O
O O
N
N M
O
O O
N
r
O N
O O
N
a
O
O O C'
N
m
°D o
m O
00
m m m M
n
m o
m M
m
m
m M
CD
m m
m M
v
m U) m M
M
O
O O
r
N M
O
O M
r
r
N
M
N
O
6F?
O
d
N
<D
O
LO
O
M
V
O
O
N
�
LO
nT
LO
LO
r�
LO
0
0
M
C
U
Cl)
N
O
le
M
0
0
0
0
�
r�
LO
r
N
LO
LO
�
0
0
r�
m
r-�
<D
Cl)
I O
N
1 f—
r
N
O
O
r
N
O
Lo
CO
O
r
N
O
O
N
W
N
O
N
O
�
O
CO
0
0
C
m
f_
r
O
�
L
�
CO
O
O
r
m
CO
4'
a0
W
Cl)
O
O
M
O
PI-
LO
N
O
N
LO
LO
O
�
0
0
N
�
V
LO
O
O
f,-
N
m
m
O
m
r
fn
N
N
N
�
V
N
O
O
M
. N
}
'a
O
N
N
Y
M
C
z
-
.LL
.x
m
W
"a
N
a)
M
d W
W
V
C
r
W
J
�
C
O
O
W
L
L
�U~
M
r
.�
•�
LL
O
O
O
O
U
CO
O
w
O
w
41
01
N
LL
LL
C
^
�
d
d
d
C
r
m
rot
Q
m
0
m
N
a)
�
."
"
V
y
>>
7
Z
Z
m
E
N
m
m
0
U
m
r
fn
m
Y
>
C
z
-
.LL
.x
m
W
"a
W
"a
U
C
U m
d W
V
C
W
J
�
C
O
O
W
L
L
�U~
r
.�
•�
O
O
O
O
U
CO
O
w
O
w
41
01
N
LL
LL
N
'�
N
'C
d
d
d
d
:..
(�
J
0
0-
O
O
G1
G1
i`
�p
0
O
O
�
E
m
C
C
O
:3
Q
Q
N
N
N
N
"
U
C
Y
4
.�
m
m
d
U
N
N
0
LL
a��
a� �
aa)�
a�
m
a�
zz0ww
a�
a�
a�
C
O)
E
C
O)
E
f6
U
N
0 O
U
N
T
E
O
O)
3
N
O)
01
N
Q
r
C
N
(D
O
I-
r-
(D
OD
((O
M
M
Lri
N
O
(D
Lri
I-
C6
OD
L6
O
OD
a�D
OD
V
(O
V
M
W
r
V
O D
W
N
0)
d
N
N
M
d
N
(O
07
O_
O_
M-I
M
O
M
N
N
O
O
M
V
V
N
I-
Cl)
OD
V7
-O
r-
(O
I-
(O
N
Cl)
-O
Cl)
N
(O
N
�
�
07
U
4-r
5-
O
O`
(p
N
N
Ln
07
m-
O
O`
M
m rl:
r
O
O
w
M
O
(n
W'
O
O
O
O
O
r
N
V
(h
N
cn
T
N�
0
0
0
E
T
O
N
OOD
O
O
n
M
O
M
M
V
(n
O
V
(n
F
W
N
V
ct
OO
IL
m
�m
m
m
m
.
.���
...
0-
r-
NN
07
Ln
w
w
U
d
�Il
• •�•
rn
O
O
O
O
OD
O
V
O
O
T
n
V
O
N
O
r
Cl)
V
Ln
M
N
O
I-
O
O)
0.
0.
CI).
0).
I-.
a)
O
O
U
y
�
m
O
C?
O
E
r
r
N
M
6
M
co
M
}
0
Cl
�
�
�
N
N
LL
0
0
0
0
.�I
}
}
}
}
}
LL
LL
LL
LL
LL
Cd+
M
V
N
Or-
Cl)
V
N
(O
I-
0
0
C?
O
C?
C?
0
0
0
0
0
0
0
0
y
N}
0
N
}
0
U
..
}
}
}
}
}
}
}
}
}
}
�
b
LL
LL
LL
LL
LL
LL
LL
LL
LL
LL
U
C
O)
E
C
O)
E
f6
U
N
0 O
U
N
T
E
O
O)
3
N
O)
01
N
Q
V1 0
~ N
� �cs
a
o
2
O �
c O
FMO
w
A
� � w
a�
� N
v
G�
O � �
U � �
� � a
a�
w �
• �cs �cs
~� 4=-o °
V
O V c0 W
'CS 4-o ° b�
40
o
O
7
O
n
O
n
v
v
O
O
r�hm
6 c]
U �
co r
I? I?
Q Q m N YJ Q m
Cl CJ N � CJ O O
(O N rJ tO O m m` OI N (p N to OI N Q w` N N l7 O l7 Q O (O Q O O N (O
t0 Q N 1� r O OI Cl tO r Cl N Cl tO � (p Q (p Q Q N N N O t0 N N O CJ 4p N
Z t0 1� m lD CJ r t0 CJ r N l7 f9 � N l7 CJ N N f9 N � N f9 � f9 � f9
w��ww�wrt rt rt��w wrt rt rtwww w� �(y rt of w www '
O Q Z^ OI N O O O Q r r N N tO (p OI CJ r m N Q r m
` 9 t0 t0 N N l7 N N tO (p 1� m . . r O . N Q t0 O . r N . . . O N . . OI
d 6 r W W en- n m W rZ r OJ N t0
a d w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w
U
nnomm °�� QQ �i <°p o°i io�ry c2 mm n�`Q° °m °m movorvmo°i rv�n
�` N N t0 IO CJ 1� OI OI N O 1� Q O CJ N OI t0 (, I Q N t0 r
N N O t0 CJ ` m w N r r w O N m N N Q N 1� N CJ t0 (p Q OJ
Q Q (O t0 t0 N N O N E t0 Q N N OI O N C O OI 1� rtl O O N (O t0 O N
N N
T W N t0 (p m V Q CnJ M m {Op O O N N O OI t0 0 r r N V CnJ
(O V Cl Cl 2 C2 C2
6 N N
rj vj erw w erw at rt rt rtw w w w w at et rt rtw w w e»w w
r 0 0 0 (p N Q cr OI Cl N OI N CJ cp Q O 1� OI OI (p Cl (7 OI r N N
1� CJ N r tO � Q YJ OI � � N Q (7 Q� (7 N N N N 1� r OI O CJ O r 1� O N N (p
h (O O OI (p (h (h Q OI rO N (O N N OI (p (p Q (h f9 (p (p N T T N N Q (7 N CJ
LL
Q (O N t0 t0 m (O O (p N N O W (O Q O OI OI M N CJ N r (p OI r r
OI Rl N t0 (O t0 Q Q CJ CJ (p O O N N O- N m 1 r N Q I N Q N O N- N N
(2 ``` C2 C2 ` ` ` N N : 7 0 0 0 O O O O O O OI m O OJ r r r
m wwiy eyw aawwwwwwwiywwwwwwwey rt rt rtwwww
17 1? rtww
U
OI N 1� N O OI r (p . r r w N` r W OI r N.` m N. w r N N m
N 0 0 0 0 4p N Q (p OI ` N m N^ w Q m' m OI m w C2 Cl p] r N N
Q N OJ 1� (7 N r t0 Q t0 Ol N Q m CJ N N N N r r OI O l7
t2 t0 l7 OI OI Q Q (p (p (p (p (p O N N (O N r N (p N N
�0 0 Q O Q N tO (p tO r` O N OI OI N O OI OI N m 4p N (7 N O O N W (p r Ol N
J O OI (O Q CJ l7 f9 t0 N (O N N OI V fif (O (O N OJ OI N N Q CJ N CJ
co '9 '9wwcl;w www
u
m
C C
O LL
N O O
0
a° -- E
d a
E_
E m
_ d
w E
U
O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O
N O O O O O O O O O O O O N N O O O O O O O O O N O O N O O O O O O O
r� t0 OI m O r r oD W (O (O N O m Q w O m N N Q r m w Q N O w O O w m r
N t0 CWJ CNJ 1� OI CJ r COJ T N N Q t0 (O (O CQJ COJ O (O Q Q r OI W Q IO Q CWJ V N
m
N
w
m
O
N
N
O
m
N
N
N
O
N
w
r
O
¢ryFZ m
U f� ¢ w f� 2 = S
m w y O m 0 m F w> r O
W m y - w U OF Z> U K w o z~ Ya W,Q$ ¢ Q p
m�2 ¢ z ¢ g w(~7Q 2 w 0ia w? RO Q a'? O0� a Z¢ Q ZOZ w w
m¢ Z w O O Z (7 Z t- mw Q �¢ w m m m w w m Z¢ Z w x OF > z
f-¢ Oz v�-'F ¢ Z F z ¢ �E ¢ m sUw OF-000z O
(7 m w (� - y z y v� z m¢ m w Z g w¢ m z z 0
gz0mg��v¢i� °oi °g vwi c�im v¢i °LLO >gaag gv¢ig c¢74a oi¢ m
r
�O
V
I
�J
'CS �
.c o
a�
� O �
w o �
H � �
� O
a�
. r.r
O � ~
O
4)
3
a �
o c
�o
0 0
D �
"ALC4
a
W I
4001]
6
VIA
O
w
ti
N
G�
S5
�_ it -may
Department Budget Review
aF,wrp�r-r
r
i
s
F_
Council Study Session
May 11, 2004
CITY COUNCIL
.0 E To protect Newport Beach's unique quality of life for the full enjoyment
m of its residents, visitors, and business owners and to direct the
rn efficient and effective delivery of municipal services
I10uras Airyon Growth Control a ,,Penditurat
Includes Airyon Growth Control end Spderea le zu e¢ erpen4nurae
••mcwdes sphere: ma.ee er. Pendltures
200102
2002 -03
2003 -04
2004 -05
Actual'
ACtual'
Estidated"
P .... ad—
C
M
zo
Set ,,a. and Beretta
$
141,368 E
146,530 E
142.573
E 255.279
Ud
O t s
Maintenance and pe a Ion
$
2.633.606 8
1.129.255 $
744.525
$ 883.525
0
Capital Outlay
$
5,169 9
11,943 8
7.000
E 7.000
Q
CM Grants
E
25,000 E
40.000 $
25.000
$ 25.000
Total
E
2.1305.143 8
1.32].]28 E
919.098
E 1.170,804
I10uras Airyon Growth Control a ,,Penditurat
Includes Airyon Growth Control end Spderea le zu e¢ erpen4nurae
••mcwdes sphere: ma.ee er. Pendltures
CITY CLERK
y To provide service to the Mayor and City Council, City Manager, administrative
y E departments, and the public in a courteous, timely, and efficient manner
while remaining neutral and impartial.
N To improve the administration of the affairs of the City Clerk's office consistent with
applicable laws and through sound management practices to provide easier
access to local government and fulfill our responsibility,
to the residents of Newport Beach.
CITY
CLERK
2001 -02
2002-03
2003 -06
2004 -05
2004 -2005
Actual Actual
Actual
Actual
Barnacled
Proposed
C C
O m
24
council Meetings. Special or Adjourned
25 21
21
21
Resolutions adopted
�g d
Salaries and Benefits
S
230.725 E
250.802 E
263.479 S
288.107
V
Mainlenan0e and proletarians
E
30.785 S
50.440 S
42,932 S
3].]10
56.500
capdalOUtlay
S
1,238 S
6.005 E
E
157 194
Q
Total
E
262.748 E
307.255 S
306.411 S
325.817
26 28
Electiona
5
E
40.685 S
E
550000
Pages scanned Into Document Imaging System
Grand Total
S
262.]40 E
355.940 S
306,4fl S
300.81]
CITY
CLERK
Sarviee Indicators
2001.2002 20022003
2003 -2004
2004 -2005
Actual Actual
Eabmated
Projected
council Meetinga. Regular
23 24
23
24
council Meetings. Special or Adjourned
25 21
21
21
Resolutions adopted
92 72
80
00
Ordmences adopted
28 20
25
25
Municipal electors
1 1
0
1
Registered voters
52212 51.854
55.997
56.500
Municipal Code Supplement pages deVibuted
56.595 52.626
45.000
45.00D
Clum"ummons and complaints processed
157 194
100
180
Contrium /Agree enk p..eased
119 12D
120
120
Notices oleompletionlRelease Bonds
26 28
30
30
Documents processed to Orange count, Recorder
28 38
40
40
Pages scanned Into Document Imaging System
33,600 34.500
35,090
35.000
Ross'. proceased
265 672
800
900
Passport services began (214102)
2
CITY MANAGER
d To maintain the delivery of high quality municipal services and
E
legislate and manage the affairs of the city according to law
0 and for the benefit of residents and property owners
Code 8 Water Quaity Enbrcemeat Oration added
City Manager — Key Divisions
•
Code 8, Water Quality Enforcement —
5 full -time employees and .5 FTE
$521,740
• Public Information
1 full -time employee
$142,906
• Harbor Resources
7 full -time employees and 7.34 FTE
$1,270,081
3
2001 -OZ
2002 -03
2003 -04'
2004 -05
Actual
Actual
Estimated
Proposed
c
Salaries and Berates
E
1.498,430 8
1.550,992 E
1.906,815
E 2.110.063
fop Il
p
Maintenance and Operations
E
268,764 8
505.245 E
876,680
8 833.496
Capital Outlay
E
23.753 E
16.248 E
50.500
8 40,100
Q
Total
E
1]90.941 8
2.012,485 E
2.821,995
8 2.984,259
Code 8 Water Quaity Enbrcemeat Oration added
City Manager — Key Divisions
•
Code 8, Water Quality Enforcement —
5 full -time employees and .5 FTE
$521,740
• Public Information
1 full -time employee
$142,906
• Harbor Resources
7 full -time employees and 7.34 FTE
$1,270,081
3
HUMAN RESOURCES
To increase the City's effectiveness through recruitment and retention
o of employees committed to providing quality public service that meets
d the goals and objectives set by the City Council and the City Manager.
in We further this mission by the development of systems which recognize
the value of each employee and provide the necessary tools to recruit,
retain, and develop a workforce capable of high performance.
We accomplish this mission by having a "customer first' attitude;
demonstrating a spirit of cooperation; being a trusted and valued source
of human resources knowledge and expertise; and by being responsive
to and aware of internal and external customer needs.
2001 -02 2002 -03 2003 -04 2004 -05
Actual Actual Estimated Proposed
mO l0
O d Salaries and Benefits S 673.207 $ 763.010 $ 822.346 $ 871.891
$ Maintenance and Operations $ 491,38B $ 352.050 $ 401.650 $ 409,660
Q Capital OWlay $ 9.819 $ 31.585 $ 8,000 $ 8,000
Total $ 1.174.414 $ 1,146.645 $ 1,232.006 $ 1.289,551
CITY ATTORNEY
`o To represent and /or advise City Council, Boards and Commissions,
y m and City Staff with respect to all legal matters
pertaining to the City
13
2001 -02
2002 -03
2003 -W
2004 -05
Actual
Actual
Estimated
Proposed
C C
N
Be anes and Benefits
S
565,631 $
631.502 E
663,580 E
]23.8)6
FL
u
Maintenance and Opomfons
$
120.591 E
233.651 $
354816 $
27&826
0
Capital Outay
$
2.450 $
2.965 $
4.000 $
11.DDD
Q
Total
$
688.672 $
666.116 $
1.038.396 $
1.013.702
13
CITY ATTORNEY
Service Indicators
Requests for OpinionslAdvice(I- house)
Council, Board and Commission Meetings
Preparation /Review of Contracts. MO Us, Agreements
Litigation Caseload
Code Enforcement Caseload
Developmentrreview of Resolutions and Ordinances
Court and Hearing Appearances
Public Assistance (phone or in person, by attorney and
secretarial staff)
Legislative Advocacies
Public Records Ant Requests
2002 -2003 2003 -2004 2004 -2005
Actual Estimated Projected
3,200 5,250 5,500
100 100 100
200 300 300
150 150 50
100 120 80
75 75 85
100 100 80
5,400 7,200 7,200
25 20 20
26 29 40
Administrative Services
5
Department
To provide the highest quality
Management Information
-:=
Services, Financial Management,
and a variety of support services
for City Officials, the public, and
. "A, -'
other departments.
5
Administrative Services Department
Overview
Fiscal Year 2003 -04
• Amended Budget
$5,331,449
• Employees
— 50 Full -time
— 5.47 FTE
Fiscal Year 2004 -05
• Proposed Budget
$5,949,938
• Employees
— 50 Full -time
— 5.73 FTE
RESOURCE MANAGEMENT
Budget Management
Investment Management
Internal Control
Staffing: 3
$437,993
D
FISCAL SERVICES
Cash Management
Purchasing
Warehousing & Inventory Control
Printing & Reproduction
Postal Services
Remittance Processing
Accounts Payable
Staffing: 12 plus 2.89 FTE
$1, 176,337
MGMT INFORMATION SYSTEMS
Computer Applications Support
Telecommunications
Geographic Information System
PC Technical Support
Network Management
Database Management
Staffing: 17 plus .5 FTE
$2,468,799
7
REVENUE
Municipal Billing
Intergovernmental Transfers
Licenses
Regulatory Permits
Revenue Development
Receivables & Collections
Staffing: 11 plus 1.59 FTE
$1,135,128
ACCOUNTING
General Accounting
Payroll
Property Control & Fixed Asset Tracking
Audit Coordination
Debt Administration
Financial Reporting
Staffing: 7 plus .75 FTE
$731,681
0
Significant Revenue Info
Administrative Services administers many user fees and is
Other
Activities
Some of the larger
billings include:
Water charges
Oook
Se n iw Beaimatos
2,891,000
Fire Medics memberships
250,000
Recycling fees
854,775
2.42005
3,048,500
Use of Money and Property
7,393,163
2005
0,11a.l Balance
Balance
Total
Pill l
ksuanc 0 710110 0 3
AWmons DelHions .3k,2005
Paymenls
Imerea
Pao to Dale
Waal Ill CAP
7.310, 000 5..6 OW
- (275.000) 5,570.0.
561.689
2066E
1.]60,0.
B.i.. Mama Loan
3,45].930 1.9391E
- )149.001) 1.769 331
23]..2
6]._^61
1.999599
Waer Rneme Ratunfm9 Borl
14.E50. 0535.1gJ
- )1,200,0.) 7,255,00`
1..17 ;773
X].743
6.970..3
RdIInB Stock Leases
1,700..9 662.9]5
- (442,2W) 420,]]3
459,]]6
1],5]4
13]9.2]6
Sectmn 100 Loan
2..4..000 2,340.003
- (64p ) 2,276 0.
187.056
123,056
124.000
,al,nrexLion A9taemenl
16,0]3,.0 i59603 003
(1,2..01 1434W WD
13.,003
-
3, 600 BOG
Tola1cant 5enice
474112 979 35.122,107
1]41 1..31 31,I1t.1N
4.293, ES
852.322
15AOL0]5
Significant Revenue Info
Administrative Services administers many user fees and is
responsible for all City billing including the issuance of 205,000
Municipal Services Statements annually.
Some of the larger
billings include:
Water charges
$ 16,911,000
Sewer fees
2,891,000
Fire Medics memberships
250,000
Recycling fees
854,775
Franchises fees
3,048,500
Use of Money and Property
7,393,163
0
Major Charges /Fees /Taxes
Administrative Services actively manages the four largest City
tax revenue sources:
Total Property Tax
Sales Tax
Transient Occupancy Tax
Business License Tax
$ 43,269,662
21,578,500
8,969,000
2,230,000
$ 76,047,162
This represents almost 50% of the City's total estimated
2004 -05 Revenue of $152,587,401.
Major Charges /Fines
Administrative Services also levies and collects the following
charges:
Administrative Fines /Citations $ 537,000
Parking Citations 2,220,000
Alarms/Fines /Renewals 380,000
Tidelands Billings 6,708,984
And many others
10
City of Newport Beach
W P pA
H � �
��LIF()Itrl
Fiscal Year 2004 -05 Budget
Topics
• Overview Budget Process & Assumptions
�. Revenues & Expenditures
r:
• Reserves & Fund Balance
New Developments & Pending Issues
• Conclusion
SS
i
City Charter Budget Provisions
• Fiscal year is July 1 to June 30
• Delegates authority for preparation to the City
Manager
• Requires budget submission to the City
Council at least 35 days prior to the beginning
of each fiscal year
• Requires public notice and hearing
Co.d..ed ►
City Charter Budget Provisions
• Council may modify budget before adoption
• Council to adopt budget on or before June 30
• Council may amend the budget after adoption
• Council may also reduce appropriations if
necessary
• Requires annual independent audit
Budget Preparation Process
• :• November - Project current year financial forecasting.
•:• December - Prepare preliminary revenue estimates and
balance revenues and expenditures to ensure reserves
are fully funded.
❖ January - Establish budget ceilings.
❖ February /March - Departments submit budgets for City
Manager review.
•:• April - Preliminary budget is printed and distributed.
•:• May - Finance Committee and City Council review.
•:• June - Public Hearings conducted and budget is adopted.
Current Year
REVENUE COMPARISON WORKSHEET - GENERAL FUND
Percent Increase
FY 2003 -04
FY 2003 -04
(Decrease) over
FY 2004 -05
General Fund
Onginal Budget
Remed Estimate
Original Budget
Projected
Property Taxes
39,825,460
42,622,652
6.56%
43,269,662
Taxes Other Than Property
34,148,160
34,707.000
1.61%
35,748,3]0
License 8 Permits
2,023,010
2,961A18
31.69%
2.339,575
Intergosemmental
2,622,556
4.647.937
43.58%
5.373,633
Charges for Current SeNces
10,137.395
11.624.241
12.79%
11.222,557
Fines, Forfeitures 8 Penalties
3,161,250
3,468,600
8.86%
31548A00
Use of Money and Property
6,820,088
6,588,100
(3.52 %)
7,393,163
Other Revenue
631,800
619,519
(1.98 %)
690,800
TOTAL GENERAL FUND 99,369,719
107.239.467
7.34%
109.585,759
Revenue
2004 -05 Revenues by Source
Infernal Service Fund
Revenue
Enterprise Fund Revenue g1,
13„ Pr'.'r, Taws
Licenses, Fees. & Pal
2%
Intergovernmental Reve
9%
Charges for SerALUC'OS.IesSOher-rakes
]Y
Fines, FoReifures, 9 Orr P . ..A 22%
Penalties — ' "
2%
Use of Money & Property
B%
4
Revenue
Total General Fund Revenues $109,585,759 of which 64% is from
three sources:
Secured Property Tax
$
39,973,780
36.48% Increase
1.3 %*
Sales Tax
$
21,578,500
19.69% Increase
3.0%
Transient Occupancy Tax
$
8,969,000
8.18% Increase
3.0%
Total
$
70,521,280
64.35%
*Secured Property Tax estimate reduced for FY 04 -05 ER-AF adjustment of $1.35 million.
Expenditures
2004 -05 Expenditures by Function
Debt Service CIF Gems. Gcernnnent
2%
14% 6'.
Other Funds PxAc Safety
9 °0
31%
Internal Service Funds
6%
Community Development
Enterprise Fu:bs puty.c w «ks 3%
13% 12%
Community Services
4%
5
Expenditures
Total Expenditure Budget, All Funds, is $171,171,873
Total Operating Budget (includes debt service) $143,851,578
Total Capital Improvement Program $27,320,295
Capital Improvement Program Rebudgets $7,765,090
Debt Service $4,293,325
Total General Fund Operating Budget is $109,156,903 as follows:
General Government
$
11,518,991
10.55%
Public Safety
$
60,468,178
55.40%
Community Development
$
5,175,973
4.74%
Public Works
$
23,423,880
21.46%
Community Services
$
8,569.881
7.85%
Total
$109,156,903
100.00%
Budgeted Full -Time Positions
Budgeted Full -Time Positions
O TWai wn.Ti ePmftlons
900 .... ... .. .. .. ..
0 Putic Sahy PMftne
600 -
100
m 600
`0 500 _ —
d 300
;o - ... _
, »z.n ,ra.w ,ra r �n>.aa na�a: ,r,.r �ar.r ,re.ao tx >o�. zao +tz zwzm ra>a nu.o>
Fiscal Year
Newport Beach ERAF Losses
192. 1993 OU. 1995. 'SSG 'SIT OW 1119 2000. 201. 2002. 2003 2004
Total: $54,023,211
7
Citv
General
Fund Balance
Total General
Fund Balance
0
$25,000
FiscalYear
Ending June 30
Newport Beach ERAF Losses
192. 1993 OU. 1995. 'SSG 'SIT OW 1119 2000. 201. 2002. 2003 2004
Total: $54,023,211
7
Special Reserve Funds
Estimated
Year End
Fund Balance
2004 -05
Contingency Reserve
11.811,632
Stabilization Reserve
2,362,326
Actual Fair Markel Value Adj.
-
Future Fair Markel Value AdJ.
1.000.000
Appropriation Reserve (operating)
931,845
Appropriation Reserve (capital)
-
Reservef6rInventories
170,739
Reserve for Prepaid items
256,703
Reserve for Encumbrances
3.899,204
Reserve for Long Term Receivables
50.000
Paramedic Program (Hoag)
250,000
Recreation Instruction Reserve
194,718
Senior Citizen Site
17,671
Park In Lieu Fees
267.055
Oft Street Parking
69.574
In Lieu Parking Fees
281,685
Neighborhood Enhancement Res. A
115,955
Neighborhood Enhancement Res. B
441757
Oceanfront Encroachment
256,215
Reserve for Capital Improvement
2,000,000
Reserve for PERS Rate Changes
8,000,000
33,377,279
PERS
Rates
The City has 594 miscellaneous
PERS members
(including part-time) and
283 safety PERS members.
Fiscal Misc
Estimated
Year Rates
Paymll PERS
FY 02 -03 7.000%
$30.216,671 52,115,167
FY 0304 7.000%
$33,145,765 $2,320,205
FY 0405 11.328%
533.065.616 2,745,673
_
FY O505 12946%
534,057.585 $4,409,776
>1
FY 0E-07 13.700%
$35,079,312 $4.805,866
Fiscal Safety
Estimated
y�
Year Rates
Payroll PERS
y
FY 02 -03 21.547 %'
$24,063,150 55.184,887
.1
FY 03-04 26.584%
$25,537,718 $6.788,947
FV 00.05 35.105%
$26,097319 59,161,464
FV 0506 38.037%
$26,880,239 $10,224 ,437
FY 06-07 39.5D4%
$27,666,646 $10,937,333
•
31
Fiscal
Total
'V•
Year
PERS
FY 02 -03
57,300,0s4
„•,.
•t'y.'t
FY 0304
$9,109,152
FY 04-05
$12,907,137
FY 0506
$14,634.213
'4: -z;SYeh
FY 06-07
$15743,198
^ • �$�
�'
• Average rate due to mid -year
omtract amendment.
New Developments and Pending Issues
1. Uncertainties of future State actions.
2. Employee contract expirations in calendar year 2004.
3. Limited funding available for General Fund CIP projects.
4. Condition of City facilities.
5. Rising pension costs in future years.
6. Rising Workers' Compensation and General Liability
insurance costs.
7. Increased costs for Newport Coast.
8. Funding for Spheres Issues.
9. Fire Station #7.
10. Sunset Ridge Park and other park development issues.
Potential State
Revenue
Loss
wa,
4 oss
FYQ,-
N.
.-,
4
Juf Ma
1.
EW ,., C
JN.
..
-.,
J
eyNN7en
AsA
fWwa
ssz-
517 17
NN,Y
41
IS
NeYaff
4� AM
413 sO
52 §8Z,314
17
41.757,016
..
1.
id a
JYlue
JJwJss
`E
fae
JAP
L�
Conclusion
1. The FY 04 -05 proposed budget is balanced and does not
rely on the use of reserves.
2. It includes one new full -time employee for half the year.
3. It includes most of the construction costs and the grant
award for the new Mariners Library.
4. It includes service related to the Santa Ana Heights
annexation.
5. The FY 04 -05 Preliminary Budget is balanced without the
use of reserves, however it is not likely that we will be able
to do the same with the FY 05 -06 budget.
4WP()
9LIF0RI11
10