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Unfunded Projects by Funding Source
M-T
Department
Budget
Project
Department
Budget
Fire Station 1 Mixed Crew Gender Modifications
Fire
$105,000
Fire Station 5 Mixed Crew Gender Modifications
Fire
$105,000
Library Services Computer Replacement
Library Services
$55,000
Total for 15ET: $265,000
General Fund
Project
Department
Budget
CUM Fire Station 5 Modifications/Replacement
Fire
$270,000
Central Library Back -Up Generator
Library Services
$25,000
Central Library Carpet Replacement
Library Services
$202000
Central Library Interior Painting
Library Services
$222,000
City Corporation Yard Improvements
General Services
$118,100
City Hall Heating/Air Conditioning and Energy Imp
Fire
$45,000
Cliff Drive Park Stairway and Handrail (Phase 1)
General Services
$25.000
Dispatch Workstation Upgrade
Police
$60,000
Downstairs Facility Renovation
Police
$48.000
Fire Station Alarm Alerting System
Fire
$20,000
Lido Island Curb and Gutter Replacement
General Services
$40,000
Mariners Village Improvement -Phase 2 and 3 Design
Public Works
$181207
Mariners Village Improvement -Phase 2 Construction
Public Works
$452,250
Payroll /Staffing Software
Fire
$95,000
PBX Phone Switch Replacement at City Facilities
Administrative Services
$180,000
Seminioux Slough Dredging Project
Public Works
$100,000
Sidewalk, Curb and Gutter Replacement
General Services
$175,000
Storm Drain Diversion Projects
Public Works
$30,000
Vacuum Tube Document Transfer System
Building
$15,000
Total for General Fund:
$2,1 05,557
Tide and Su6merged Land
Project
Department
Budget
Bay and Street End Beach Replenishment
Harbor Resources
$35.000
CDM Lifeguard Facility
Fire
$95,000
CUM Parking Lot Renovation
Harbor Resources
$130,000
Lifeguard Headquarters Seismic Retrofit
Fire
$177,000
Rhine Channel Warf Public Dock
Harbor Resources
$60,000
Total forTide and 5u6merged Land: $497,000
Grand Total $2,867,557
Tuesday, May 25, 2004 Page I of I
Department Budget Review
Ppj�T
i
F
r
07 �� s
'f 1.lYp Kam,
Council Study Session
May 25, 2004
CITY MANAGER
NE To maintain the delivery of high quality municipal services and
2, legislate and manage the affairs of the city according to law
0 and for the benefit of residents and property owners
Coae 6 W atet Quality Enro¢eni D'muen aetlee
S S �-
y- a5-a`l
1
200102
2002-03
2003.01'
2004-05
Actual
Actual
Estimated
Proposed
C C
O
add
Salaries and Benefits
E
1.190.130 E
1.550.992
E 1.906.015
E 2.110.063
ma
p
Maintenance and Operations
E
268,764 E
505.215
E 070,600
E 033.198
Capital county
E
23,753 E
16.210
E 50.500
E 10,700
Q
Total
E
1.790.911 E
2,072.185
E 2.827.995
E 2.981.259
Coae 6 W atet Quality Enro¢eni D'muen aetlee
S S �-
y- a5-a`l
1
City Manager — Key Divisions
• Code & Water Quality Enforcement —
5 full -time employees and .5 FTE
$521,740
• Public Information
1 full -time employee
$142,906
• Harbor Resources
7 full -time employees and 7.34 FTE
$1,270,081
HUMAN RESOURCES
To increase the City's effectiveness through recruitment and retention
o of employees committed to providing quality public service that meets
the goals and objectives set by the City Council and the City Manager.
m
in We further this mission by the development of systems which recognize
the value of each employee and provide the necessary tools to recruit,
retain, and develop a workforce capable of high performance.
We accomplish this mission by having a "customer first" attitude;
demonstrating a spirit of cooperation; being a trusted and valued source
of human resources knowledge and expertise; and by being responsive
to and aware of internal and external customer needs.
200102 2002.03 2003 -04 2004 -05
p Actual Actual Estimated Proposed
O to
0. Salaries and Brands $ 671207 $ 763.010 S 822.346 S 871.891
Maintenance and Operations $ 491.388 $ 352.050 5 401.660 $ 409,660
Q Capital Outlay $ 9.819 $ 31.585 S 8,000 S 6.000
Total $ 1,174,414 $ 1,146.645 S 1.232,006 S 1289.551
/]
CITY ATTORNEY
o 1 To represent and /or advise City Council, Boards and Commissions,
00 E and City Staff with respect to all legal matters
f m
N pertaining to the City
CITY ATTORNEY
Service Indicators
Requests for Opinion s/ ice(In- house)
Council, Board and Commission Meetings
Preparation /Review of Contracts, MOOS, Agreements
Ludgation Caseload
Cade Enforcement Caseload
Developmentire new of Resolutions and Ordinances
Court and Hearing Appearances
Public Assistance (phone or in person, by attorney and
secretarial staff)
Legislative Advocacies
Public Records Act Requests
2002 -2003
2003 -2004
2004 -2005
2001 -02
200203
2003 -04
2004 -05
5,250
5.500
100
Actual
Actual
Estimated
Proposed
dc
150
150
50
100
120
80
to
Na
Salaries and Benefits
$
565,631 $
631.502 $
683,580 $
723,876
UO
Maintenance and Operations
$
120,591 E
233.651 $
350.816 $
278,826
40
Capital Outlay
$
2.450 $
2.965 $
4,000 $
11,000
Q
Total
$
688.672 $
868,118 $
1,038.396 $
1.013.702
CITY ATTORNEY
Service Indicators
Requests for Opinion s/ ice(In- house)
Council, Board and Commission Meetings
Preparation /Review of Contracts, MOOS, Agreements
Ludgation Caseload
Cade Enforcement Caseload
Developmentire new of Resolutions and Ordinances
Court and Hearing Appearances
Public Assistance (phone or in person, by attorney and
secretarial staff)
Legislative Advocacies
Public Records Act Requests
2002 -2003
2003 -2004
2004 -2005
Actual
Estimated
Projected
3,200
5,250
5.500
100
100
100
200
300
300
150
150
50
100
120
80
75
75
85
100
100
80
5,400
7,200
7,200
25
20
20
26
29
40
3
Administrative Services
r Department
To provide the highest quality
Management Information
Services, Financial Management,
and a variety of support services
for City Officials, the public, and
other departments.
Administrative Services Department
Overview
Fiscal Year 2003 -04
• Amended Budget
$5,331,449
• Employees
— 50 Full -time
— 5.47 FTE
Fiscal Year 2004 -05
• Proposed Budget
$5,949,938
• Employees
— 50 Full -time
— 5.73 FTE
12
Division Information
RESOURCE MANAGEMENT
Budget Management
Investment Management
Internal Control
Staffing: 3
$437,993
5
FISCAL SERVICES
Cash Management
Purchasing
Warehousing & Inventory Control
Printing & Reproduction
Postal Services
Remittance Processing
Accounts Payable
Staffing: 12 plus 2.89 FTE
$1,176,337
MGMT INFORMATION SYSTEMS
Computer Applications Support
Telecommunications
Geographic Information System
PC Technical Support
Network Management
Database Management
Staffing: 17 plus .5 FTE
$2,468,799
C1
REVENUE
Municipal Billing
Intergovernmental Transfers
Licenses
Regulatory Permits
Revenue Development
Receivables & Collections
Staffing: 11 plus 1.59 FTE
$1,135,128
ACCOUNTING
General Accounting
Payroll
Property Control & Fixed Asset Tracking
Audit Coordination
Debt Administration
Financial Reporting
Staffing: 7 plus .75 FTE
$731,681
F
Other Activities
Nb15arvice Wimdbd
3.13.5
Significant Revenue Info
Administrative Services administers many user fees and is
responsible for all City billing including the issuance of 205,000
Municipal Services Statements annually. Some of the larger
billings include:
Water charges $ 16,911,000
Sewer fees 2,891,000
Fire Medics memberships 250,000
Recycling fees 854,775
Franchises fees 3,048,500
Use of Money and Property 7,393,163
N
2W5
Onginal
Balance
Balance
i0fal
Pnnn,"
I11Ua a
0]10113090
pddili0n5 Oelellons
W3N2005
PdYments
In1_1
Paid lO Odle
RONMi�g LGdry COP
].330.0.
5,005. W0
(}]5 ,.01
5.570,0.
SS1.fiBB
.' %,688
1,>fi0,1
Z.M Manna LOan
3,051,530
1,939.13]
(109,0011
1.]89.331
23],'62
6].]51
1.fifi0, 599
Wales Relenue Re "80M
10..'25..0
fl'35009
- (1.200009)
1.255,0.
1fi4].743
%1,103
6,979..
Rolun9 Slttx I',-
1,].009
082,915
I44.20)
020]]3
0.59116
11.510
1.279.276
Section 100 Loan
24WOW
2,300,090
- (60..01
2.276.
16].059
123,05fi
124.0
PM.Ann nal,On A9'a —,
18,090,000
15.600.000
1.2�
14009.009
1,2.,.9
-
16.OW
T.la N. Semce
07,112,9]9
351221.
3.011
11 .711.1.
0,293,325
064322
15401815
Significant Revenue Info
Administrative Services administers many user fees and is
responsible for all City billing including the issuance of 205,000
Municipal Services Statements annually. Some of the larger
billings include:
Water charges $ 16,911,000
Sewer fees 2,891,000
Fire Medics memberships 250,000
Recycling fees 854,775
Franchises fees 3,048,500
Use of Money and Property 7,393,163
N
Major Charges /Fees /Taxes
Administrative Services actively manages the four largest City
tax revenue sources:
Total Property Tax
Sales Tax
Transient Occupancy Tax
Business License Tax
$ 43,269,662
21,578,500
8,969,000
2,230,000
$ 76,047,162
This represents almost 50% of the City's total estimated
2004 -05 Revenue of $152,587,401.
Major Charges /Fines
Administrative Services also levies and collects the following
charges:
Administrative Fines /Citations $ 537,000
Parking Citations 2,220,000
Alarms/Fines /Renewals 380,000
Tidelands Billings 6,708,984
And many others
'01
Fire Department
Fiscal Year 2004/2005
Budget Presentation
By Fire Chief Tim Riley
Newport Beach Fire Deparbnent - Safety, Service, Professionalism-
Fire Department Mission...
...to reduce the loss of life and
property from fire, medical, marine
and environmental emergencies
through education, prevention,
hazard reduction and response.
Newport Beach Fire Department - Safety, Service, Profession /ism'
Department Summary
Department Detail
FY 2004
FY 2005
% Inc
(Dec)
TOTAL
24,090,309
25,747,768
6.8%
Salaries
20,364,292
22,007,319
8.0%
Maint. &
Operations
3,498,813
3,553,065
1.6%
Capital
Outlay
227,204
187,384
(17.6 %)
Department Detail
11
FY 2005
% of Total
Budget
148 people
+ 30.78 FTE
Admin.
1,173,527
4.55
8* & 1
Fire Ops
17,255,259
67.02
112
Prevention
973,953
3.78
6
EMS
1,685,109
6.54
2
Training
1,387,343
5.39
5.5 & 9.62
Lifeguard
Ops
3,272,576
12.71
14.5 &
20.16
11
Revenue Generation
• $1,650,000 —Paramedic Program
• $625,000 — Junior Lifeguard Fees
• $735,556 - Public Safety Augmentation
Fund (Prop 172) shared with Police Dept.
• $355,600 — Fire Prevention Fees & Fines
Significant Program Issues
• Professional Competency
— 62% of Fire Personnel have less than Three
Years Experience in their current positions
— Changing Management Team
• Chief Scheerer Passed Away Last December
• Disaster Prep. Coordinator Boston to OCSD
• EMS Manager Cleary Retires in August
• Deputy Fire Chief Tom Arnold Retires in October
• Battalion Chief Pearce Retires in July 2005
i"
Significant Program Issues
(continued)
• Major Upgrades in EMS
— Countywide Mass Casualty Incident Plan
— 12 Lead Cardiac Monitoring Program
— Aculert Medical History Program
— New Modular Ambulances (1 +1)
— Paramedic Training (5 +3)
Significant Program Issues
(continued)
• Continued Emphasis on Emergency Prep
— A Top Ten Management Team Goal
— Train on Recent Emerg. Plan Update
• Design and Construct Fire Station and
Training Center in Santa Ana Heights
• Participate in Design of CdM Main Beach
Improvements
13
Questions?
Newport Beach Fire Deparbnent - "Safety, Service, Profession /ism"
General Sepias Department
o To provide optimal services and support to the residents, business
community, and other City departments through dedication and
m excellence in safety, performance, and cost containment
rn
2001 -02 2002 -03 2003 -04 2004 -05
Actual Actual Estimated Proposed
CO N
Salaries and BeneS
N
$
6.942.663 5
7.423.400
$
7.931.591
$ 8,363.438
— a
Maintenance and Operations
$
9.387,058 S
7.948.733
5
8,975,258
$ 9,897,068
U
Cepllal Outlay
$
51,538 $
44.559
S
20,500
S 19.500
O
Internal Service Funds
$
3.OB5,904 $
3.824.754
$
3,293,921
$ 3.946.483
Q
Total (11
5
17,467.163 $
19.241,446
$
20.221.270
11 22.227.389
Personnel 119 126 124 124
(1) Includes E9mpmenl MamtenanCe and Re0lacement Fund Et0end0u es Untemal Se,vrce Fund)
14
General Services Department
Toe.] U.P.A...e eudl.e end er..Kd.... bT DMil
Curtant Budget B
Budget Proposal
General FUntl _
3110 Adminislraucn S
S 635.106 _
S fi82932 f
fi
' 3130 Field Memtenance S
_ f
S 3.0]3,516 2
25
3140 Operations Suppod S 4,130.932 31 S
S 4,454,011 3
31
31W Refuse � S 5,181,643 30 S
S 5,498,]83 3
30
31]0 PaAS Maintenance S
S 2,948.332 15 S
S 3,541,138, 1
15
ua y
.a.�,.,�e
$592
..,..,...�a.A��. .a M.a..�^c,,..n.,.,i
$7315a
., �o,2,
.2se a2 Tr
Grand Total
$ 19,779,133 124
$ 22,227,389 124
i 3180 Street Trees _ S 731.599 2 S 1,000,523 2
Subbtal S 16,667,530 109 S 15,210,906 109
Internal5arvica FUntl
6110 Equipmen[Mainrenance $ 1.561.603' 16 $ Tfi44,153 15
6120 Equipment Replvemeft _ $ 1.]30.000 0 $ 2.302,300 OJ_
Subb]el S 3291,603 16 S 3,916,153 15
General Services Department
Curtant Budget B
Budget Proposal
General FUntl _
3110 Adminislraucn S
S 635.106 _
S fi82932 f
fi
' 3130 Field Memtenance S
_ f
S 3.0]3,516 2
25
3140 Operations Suppod S 4,130.932 31 S
S 4,454,011 3
31
31W Refuse � S 5,181,643 30 S
S 5,498,]83 3
30
31]0 PaAS Maintenance S
S 2,948.332 15 S
S 3,541,138, 1
15
ua y
General Services Department
15
o,«m -1
ua y
.a.�,.,�e
$592
..,..,...�a.A��. .a M.a..�^c,,..n.,.,i
$7315a
., �o,2,
.2se a2 Tr
15
General Services Department
Revenue Estimates
a.
Recycling Service Fee
$
851.]]5
b.
Solid Waste Franchise Fee
$
6]0.000
36.000
Said of Surplus Vehicles
$
175,000
d.
Supplemental Tree Trimming
$
1000
e.
Development Deposits
$
16,000
f
Bench and Tire Donation
$
51000
g.
Reforestation
$
20,000
h.
AB 2766 Funding
$
68.886
c Watf Egnnse for Par 1. _...__
Total
$
1.807,661
Notes
k This is the total grant amount orer 0e Mo -year grant farm The Clean and Green Harbor
program will be implemented by the County a DteAon of Environmental Heats, and µill de
coordinated Mth the City's Water Cluekty Divison and the General services O
I. Programs funded by this gtantwll be implemented by the County's Division of Environmental
Health
General Services Department
atsatnae.at expkoen.s
ad
n £l�pun /Ewle
20000
_
.r o _ a
_ -_
i. California Owision of Recycling (Beach Litter Abatement)
$
22,197
J. AOMD Zero Em di Vehicle Incentive Program
$
36.000
k. U sed 06 OppaM1undy Giant (Clean and Green Harbor Program)
$
185,000
I. Used Oil Block Grant
$
22.300
Total
$
265,697
Notes
k This is the total grant amount orer 0e Mo -year grant farm The Clean and Green Harbor
program will be implemented by the County a DteAon of Environmental Heats, and µill de
coordinated Mth the City's Water Cluekty Divison and the General services O
I. Programs funded by this gtantwll be implemented by the County's Division of Environmental
Health
General Services Department
atsatnae.at expkoen.s
ad
n £l�pun /Ewle
20000
_
.r o _ a
_ -_
_
...L._ no, ogD
sa n co.M1 c ast.e
162 OD
Odaal:lbann
R k n
1 106000
o,
2
II sure .._...... .. _.....
_ 61¢00
Beacn pe.eoom Water COeu
$ 80000
ufie_o- .-.
ct Gralbt R_em
s
_ _,
abn aCVn pprlPark Res mLle
___295
5 1900
6]9 5
15]1
ve COlkcbo a He le
c Watf Egnnse for Par 1. _...__
62]000
n Pd., tl M. a dspa a Mithanattear
D] 12.
a so 20
Gmr. Th
N c0if
{ { Tr£S
snmc e- Red�esl free Tr,mming,,,- ,,,,__
_¢900
_ mknanaa, c,orr<.n
tl otleoeet Tree Ma
r.._G_eelCOmr -
s aD DOO
s 2s 2Dp
% ea$551.]]51ottecyving<ohO lnet ate recd by a Racyclmg S -A—Fee An,
ea
e el $2� 000 oror the ptevlm,a c,ntrvct year
$136 7601oraeddibonal emote Ontr..... as new nomee ere cOmpkbd it all a. an annual
nclpde. $3]500D in City water co,a and $15^ 000,n Ihi —vOr io—haaea
d Sir.. area M be mannined ov CM is earl no.... arinln Contracts In mevcanpe
• '
General Services Department
INTERNAL SERVICE FUND
Significant Expenditures
E 228.000
General Services Department
Overview of Proposed ISF Vehicle d Equipment Purchases
Budget Numbs' Department Noposed
of Units
24 1 Police $ 637,800
16 General Services _ $ 557,000
7 Rre $ 613,000
4 Utilities $ 92.000
2 Recomtmn /Senor Services $ 44,000
2 Public Works _ $ 38.000
1 4brary $ 26.000
1 :Ci1 Mana er $ _ 20.000
1 'Planning $ 20,000
1 Admimsue0ve Sew¢es $ 18,000
5 1 Total $ 2.066.800
17
$igm6cant Increase / Number of Vehicles P
Pmpesed
Budget
Life oaN Truck fleplacemen6 (3) _
_ E 77.000
Elecmc Vehicle Re Lcemenlsl6) (
Estimated FY
UtilAies Tmrk (1) $
FY 2002 -03
FY 200304
2004 -05
Pads
S 273,000
E 260,000
E 266,000
Feel (Directly charged to OB admenk
$ 490.000
E 540.000
E 575p001
Total
E ]63.000
3 800.000
E 64f 000
E 228.000
General Services Department
Overview of Proposed ISF Vehicle d Equipment Purchases
Budget Numbs' Department Noposed
of Units
24 1 Police $ 637,800
16 General Services _ $ 557,000
7 Rre $ 613,000
4 Utilities $ 92.000
2 Recomtmn /Senor Services $ 44,000
2 Public Works _ $ 38.000
1 4brary $ 26.000
1 :Ci1 Mana er $ _ 20.000
1 'Planning $ 20,000
1 Admimsue0ve Sew¢es $ 18,000
5 1 Total $ 2.066.800
17
$igm6cant Increase / Number of Vehicles P
Pmpesed
Budget
Life oaN Truck fleplacemen6 (3) _
_ E 77.000
Elecmc Vehicle Re Lcemenlsl6) (
(16,000
UtilAies Tmrk (1) $
$ 35.000
TOW 10 Additioml Vehicles
General Services Department
Overview of Proposed ISF Vehicle d Equipment Purchases
Budget Numbs' Department Noposed
of Units
24 1 Police $ 637,800
16 General Services _ $ 557,000
7 Rre $ 613,000
4 Utilities $ 92.000
2 Recomtmn /Senor Services $ 44,000
2 Public Works _ $ 38.000
1 4brary $ 26.000
1 :Ci1 Mana er $ _ 20.000
1 'Planning $ 20,000
1 Admimsue0ve Sew¢es $ 18,000
5 1 Total $ 2.066.800
17
17
General Services Department
Schad Ida of Ro III np isqulP -rim R•01•c•m•nt (FY 2004-06)
4f_y .rensn s is.w sser,
General Services Department
Future Challenges for the ISF
• Rule 1186 (Street Sweepers) -Purchase of alternative fueled vehicles only. PM 10 Compliance: $200.000
• Rule 1193 (Refuse Vehicles) -Purchase of alternative fueled vehicles only $800,000
• Rule 1196 (Heavy Vehicles) - Purchase of alternative fueled vehicles only. $1,000,000
•
Tell future ad diurnal costs are estimated at $2,000,000 without expense of natural gas fueling facility.
• All 1993 -1999 model year heavy -duty diesel trucks must be retrofitted with diesel patlm ulale filters.
• CARIB regulations allow the modifications to be made on a sliding scale provided that all eligible units are
Convened within six years.
• FY 2004 -05 Budget includes funding to modify three diesel powered units at a cost of $9.000 each.
• The City must modify a onal of 40 diesel powered units by the Year 2010 at a local cost of $360,000+
• Estimated maintenance cost increase (filter replacement or cleaning). $300 annually per vehicle
in