HomeMy WebLinkAbout12 - C-3625 - Jamboree Road Street RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
June 8, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Michael J. Sinacori, P.E.
949 - 644 -3311
msinaco6 @city.newport- beach.ca.us
SUBJECT: JAMBOREE ROAD STREET REHABILITATION — FORD ROAD TO BISON
AVENUE - AWARD OF CONTRACT NO. 3625
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3625 to All American Asphalt, Inc. for the Total Bid Price of
$733,733.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $73,000 to cover the cost of unforeseen work.
DISCUSSION:
At 2:00 P.M. on May 26, 2004 the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$733,733.00
$794,833.90
$799,310.00
$856,550.00
$862,030.00
$898,427.50
* Corrected Bid Amount is $856,350.00
The low total bid amount is 39 percent below the Engineer's Estimate of $1,200,000. Staff
was conservative in estimating this project due to the recent increase in crude oil costs. It
was assumed that the dramatic increases in the oil industry would be reflected in the
asphalt prices. However, these increases did not materialize and the cost per ton of
asphalt was essentially the same as last years Jamboree Road project cost. In addition,
an error in unit prices by the engineer for cold - planing and roadway over - excavation
caused the engineers estimate to be higher.
BIDDER
Low
All American Asphalt, Inc.
2
Ruiz Engineering Company
3
Orion Contracting, Inc.
4
Soquel Contractor's Inc.
5
R.J. Noble Company
6
Excel Paving Company
TOTAL BID AMOUNT
$733,733.00
$794,833.90
$799,310.00
$856,550.00
$862,030.00
$898,427.50
* Corrected Bid Amount is $856,350.00
The low total bid amount is 39 percent below the Engineer's Estimate of $1,200,000. Staff
was conservative in estimating this project due to the recent increase in crude oil costs. It
was assumed that the dramatic increases in the oil industry would be reflected in the
asphalt prices. However, these increases did not materialize and the cost per ton of
asphalt was essentially the same as last years Jamboree Road project cost. In addition,
an error in unit prices by the engineer for cold - planing and roadway over - excavation
caused the engineers estimate to be higher.
Subject: Jamboree Road Street Rehabilitation — Bison Avenue to University Drive — Award of Contract No. 3525
June 8, 2004
Page: 2
The low bidder All American Asphalt, Inc., possesses a General "A" Contractors License
as required by the project specifications. They have satisfactorily completed similar
projects for Newport Beach and other municipalities, including last years phase of
Jamobree Road Rehabilitation. They are very familiar with the stringent traffic control
requirements and are more than qualified to complete this next phase.
This project will rehabilitate Jamboree Road from Ford Road to Bison Avenue. The
work necessary for the completion of this contract consists of mobilization, traffic
control, construction notifications, survey services, curb and gutter replacement,
roadway reconstruction, and the construction of storm drain systems.
Per the Contract Specifications the Contractor will have 45 consecutive working days to
complete the work. Staff chose this time period to rehabilitate this portion of Jamboree
Road to minimize the impacts to the local schools in the East Bluff area.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines. This
exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive. The
project involves removal and resurfacing of existing asphalt concrete roadway.
Funding Availability
Sufficient funds are available in the following account for the project:
Account Description Account Number Amount
OCCTFP 7281- C5100714 $806,733.00
Prepared.by: Submitted
ael J. Sinacori, .E. r &Xhen G. Badum
Principal Civil Engineer ublic Works Director
Attachments: Project Location Map
Bid Summary
UPPER
NEWPORT
BAY /�
UNIVERSITY OF
CALIFORNIA — IRVINE
C91 ,0N
PROJECT
LOCATION
CITY OF NEWPORT BEACH iCONTRACT
PUBLIC WORKS DEPARTMENT
C -3625
JAMBOREE ROAD STREET REHABILITATION -
FORD ROAD TO BISON AVENUE
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