HomeMy WebLinkAbout13 - C-3667 - 32nd Street Ride Valve ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
June 8, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Sean Crumby, P.E.
949 -644 -3311
scrumby@city.newport-beach.ca.us
SUBJECT: 32ND STREET TIDE VALVE REPLACEMENT - AWARD OF CONTRACT
NO. 3667
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3667 to GCI Construction, Inc. for the Total Bid Price of
$77,970.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $7,000 to cover the cost of unforeseen work.
4. Approve a budget amendment in the amount of $10,635.00 from the Tide and
Submerged Land fund balance, 230 -3605, to Tide and Submerged Land, Tidal
Valve Replacement Program, 7231- C3170722.
DISCUSSION:
At 2:00 P.M. on May, 2004 the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low GCI Construction, Inc. $77,970.00
2 Fleming Environmental, Inc. $87,351.75
3 Socal Pacific Construction Corporation $119,970.00
4 Atlas- Allied, Inc. $120,750.00
The low total bid amount is 14 percent below the Engineer's Estimate of $91,000. The low
bidder, GCI Construction, Inc, possesses a California General "A" Contractors License as
required by the project specifications. A check of the Contractors references indicates
Subject: 32nd Street Tide Valve Replacement — Award of Contract No. 3667
June 8, 2004
Page: 2
they have satisfactorily completed similar projects for Newport Beach and other
municipalities.
The goal of this project is to replace the manual tide gate valve located at the corner of
32nd Street and Newport Boulevard that drains into the Rivo Alto Channel with a
motorized tide gate valve. To do this the contractor shall remove the interfering portions
of existing vault, remove and replace the sluice gate, construct an electric actuator,
construct a new vault lid, connect electrical facilities, and repair existing surface
improvements
Per the Contract Specifications the Contractor will have 25 consecutive working days to
complete the work.
Environmental Review:
This project is determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Funding Availability:
Even though the bid was well below the Engineer's Estimate, the funds budgeted for
this project as part of the Capital Improvement Program budget process are not
sufficient to cover the actual cost of the project. Upon approval of the recommended
Budget Amendment, sufficient funds will be available in the following account for the
project:
Account Description
Tide and Submerged Land
Prepared by:
i
Sean Crumby, P.E.
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number Amount
7231- C3170722 $84,970.00
Submitted by:
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City of Newport Beach NO. BA. 04RA-067
BUDGET AMENDMENT
2003 -04 AMOUNT: $1o,s3s.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the 32nd Street Tide Valve Replacement Project, C -3667.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
230 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Tidelands Fund Fund Balance
Description
Description
Division Number 7231 Tidelands
Account Number C3170722 Tidal Valve Replacement Project
Division Number
Account Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial
Administrative
Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$10,635.00
$10,635.00
Date
6' B B
Date
Date
Gity, of Newport Beach NO. SA- 34B - E.
BUDGET AMENDMENT
2003 -04 AMOUNT: $1o,ss5.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the 32nd Street Tide Valve Replacement Project, C -3667.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
230 3605
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Tidelands Fund Fund Balance
Descri
Signed:
Financial Approval: Administrative Services Director
Signed: / r "A, , Z
Administrative Apprlval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$10,635.00
$10,635.00
Date
/ Date' t /
Date
Description
Division
Number
7231 Tidelands
Account
Number
C3170722 Tidal Valve Replacement Project
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Financial Approval: Administrative Services Director
Signed: / r "A, , Z
Administrative Apprlval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$10,635.00
$10,635.00
Date
/ Date' t /
Date