HomeMy WebLinkAbout30 - C-3684 - Newport Coast Elementary School Loop RoadCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 30
June 8, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
William Patapoff, P.E.
949 - 644 -3311
bpatapoff@city.newport-beach.ca.us
SUBJECT: NEWPORT COAST ELEMENTARY SCHOOL LOOP ROAD - AWARD OF
CONTRACT NO. 3684
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3684 to GCI Construction, Inc. for the Total Bid Price of
$364,552.00 and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $36,500.00 to cover the cost of unforeseen work.
4. Approve geotechnical work in the amount of $7500.00.
5. Approve special retaining wall inspection services in the amount of $15,000.00
DISCUSSION:
At 11:00 A.M. on May 25, 2004, the City Clerk opened and read the following bids for
this project:
BIDDER
Low GCI Construction
2 E.A. Mendoza
3 International Paving Solutions
TOTAL BID AMOUNT
$366,552.00
$404,100.00
$415,161.50
Corrected Bid Amount is $364,552.00
The low total bid amount is 1.2 percent above the Engineer's Estimate of $360,100.00.
The low bidder, GCI Construction, possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for Newport
Beach and other municipalities.
Subject: Newport Coast Elementary School Loop Road — Award of Contract No. 3684
June 8, 2004
Page: 2
This project is a cooperative effort between the City of Newport Beach and Newport
Mesa Unified School District, and is the subject of a Memorandum of Understanding
between the City and the District, which is also on tonight's Council agenda. The
purpose of the project is to provide relief from the severe traffic congestion problem,
which occurs at Newport Coast Elementary School every morning and afternoon at
school opening and school dismissal, as parents attempt to drop off their children. The
existing on -site school parking lot cannot accommodate the large number of vehicles,
and as a result, traffic backs up on Ridge Park Drive, and on occasion, onto Newport
Coast Drive. The problem is exacerbated in the afternoon by construction vehicles using
Ridge Park Drive to access Newport Coast Drive. City staff investigated several
potential solutions, and ultimately, City and District staff agreed that an on -site access
drive along the perimeter of the School property was the most feasible solution. This
contract will provide for the construction of the access drive.
Per the Contract Specifications the Contractor will have 35 consecutive working days to
complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15314 (Minor Additions to Schools) of the CEQA
Implementing Guidelines, and a Notice of Exemption was filed with the County
Recorder's office on May 10, 2004.
Geotechnical Services:
Geotechnical services will be provided by Geosoils, Inc. for an estimated amount of
$7,500.00.
Funding AvailabilitX:
Funding will be provided by surplus funds from the 1998 Bonita Canyon bond issue:
Account Description
Newport Coast Elementary School Loop Road
Prepared by:
Oaty,wW
City Engineer
Attachments: Project Location Map
Bid Summary
Account Number Amount
7251- C5100744 $423,552
Submitted by:
;KG, Badum
Works Director
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