HomeMy WebLinkAbout16 - 04BA-072 - C-3650 - CdM Area Pavement RehabilitationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 16
June 22, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen Luy, P.E.
949 - 644 -3311
sluy@cfty.newport-beach.ca.us
SUBJECT: CORONA DEL MAR AREA PAVEMENT REHABILITATION - AWARD OF
CONTRACT NO. 3650
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3650 to Orion Contracting for the Total Bid Price of
$892,660.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $89,000.00 to cover the cost of unforeseen work.
4. Approve Geotechnical and/or Survey work in the amount of $21,000.00.
5. Approve a Budget Amendment transferring the appropriation of $200,000 from
Street and Bikeway Improvements, account 7181- C5100302, and $190,660 from
the Newport Boulevard, Lindo Avenue, 281h, 301h, Clay, Coral, and 15th Street
Improvements, account 7181- C5100729, to Corona del Mar Pavement
Rehabilitation, account 7181- C5100730.
DISCUSSION:
At 10:00 A.M. on June 8, 2004 the City Clerk opened and read the following bids for this
project:
TOTAL BID AMOUNT
$892,660.00
'939,939.00
964,292.90
--943,727.00
1,047,731.00
1,051,972.00
* Corrected Bid Amount is $943,089.00
" Corrected Bid Amount is $985,427.00
BIDDER
Low
Orion Contracting Inc.
2
All American Asphalt
3
R.J. Noble Co.
4
Sequel Contractors Inc.
5
Alliance Streetworks Inc.
6
Excel Paving Co.
TOTAL BID AMOUNT
$892,660.00
'939,939.00
964,292.90
--943,727.00
1,047,731.00
1,051,972.00
* Corrected Bid Amount is $943,089.00
" Corrected Bid Amount is $985,427.00
Subject: Corona del Mar Area Pavement Rehabilitation — Award of Contract No. 3650
June 22, 2004
Page: 2
The low total bid amount is three percent above the Engineer's Estimate of $865,000.00.
The low bidder, Orion Contracting, possesses a California State Contractors License
Classification "A' as required by the project specifications, A check of the Contractor's
references indicates they have satisfactorily completed similar projects for other
municipalities.
This project includes removing and replacing portions of deteriorated asphalt roadway,
replacing portions of deteriorated PCC roadway, cold milling and overlaying other
portions of roadway, installing reinforcing fabric, replacing uplifted curb and gutter, root
pruning, replacing curb access ramps, constructing cross gutters and other incidental
items of work.
Per the Contract Specifications the Contractor will have 45 consecutive working days to
complete the work.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the maintenance of highways and streets with negligible expansion in
areas that are not environmentally sensitive.
Geotechnical /Survey Services:
Geotechnical and /or Survey services will be provided by outside consultants per the On-
Call Professional Services Agreement approved by Council on December 9, 2003.
Funding Availabiliy:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following account for the project:
Account Description
Corona Del Mar Pavement Rehabilitation
Prepared by:
'4
tephen Luy, P. .
Associate Civil Engineer
Attachments: Project Location Map
Bid Summary
Budget Amendment
Account Number Amount
7181- C5100730 $1,002,660.00
Submitted by:
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C -3650
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PUBLIC WORKS DEPARTMENT
CORONA DEL MAR
PAVEMENT REHABILITATION
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City of Newport BeaCh NO. BA- 04BA -072
BUDGET AMENDMENT
2003 -04 AMOUNT: $3so,sso.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AMQ Decrease in Budgetary Fund Balance
PX Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer exp_enditure appropriations for the Corona del Mar Pavement Rehabilitation Project, C -3650.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Division Number
Account Number
Signed:
Signed:
Signed
Administrative Services Director
Administrative Appy6val: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$200,000.00
$190,660.00
$390,660.00
Date
Date
Date
Description
Division
Number
7181
Gas Tax
Account
Number
C5100302
Street & Bikeway Improvements
Division
Number
7181
Newport Blvd, Undo thru 15th St
Account
Number
C5100729
C5100720
Division
Number
7181
Gas Tax
Account
Number
C5100730
CdM Pavement Rehabilitation
Division Number
Account Number
Signed:
Signed:
Signed
Administrative Services Director
Administrative Appy6val: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$200,000.00
$190,660.00
$390,660.00
Date
Date
Date
City of Newport Beach NO. BA- 04BA -072 -*� I to
BUDGET AMENDMENT
2003 -04
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
Ix Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
AMOUNT: $390,660.00
q XIncrease in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To transfer expenditure appropriations for the Corona del Mar Pavement Rehabilitation Project C -3650
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
Description
Description
Debit
Amount
EXPENDITURE APPROPRIATIONS (3603)
Description
Division
Number 7181
Gas Tax
Account
Number C5100302
Street & Bikeway Improvements $200,000.00
Division
Number 7181
Newport Blvd, Lindo thru 15th St
Account
Number C5100729
C5100720 $190,660.00
Division
Number 7181
Gas Tax
Account
Number C5100730
CdM Pavement Rehabilitation
Division
Number
Account
Number
Signed:
Financial,Approval: Administrative
Services Director
Signed:
Signed
Admin
City Ma
City Council Approval: City Clerk
Credit
$390,660.00
Date
Date
Date