HomeMy WebLinkAbout15 - C-3447 - Street Light Replacement ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
June 22, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgu nther @city. newport- bea ch. ca. us
SUBJECT: STREET LIGHT REPLACEMENT PROGRAM (FY2002 -03)
SHORECLIFFS, CAMEO SHORES, AND CAMEO HIGHLANDS —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3447
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 24, 2003, the City Council authorized the award of the Street Light
Replacement Program (FY2002 -03) Shorecliffs, Cameo Shores, and Cameo Highlands
contract to Pete & Sons Construction, Inc. The contract provided the replacement of
the street light systems for Shorecliffs, Cameo Shores, and Cameo Highlands under the
City's fifteen -year program to convert obsolete 5000 -volt series street light circuits and
aging facilities. The project replaced or refurbished 190 incandescent lights and 30,000
feet of electrical conduit and wiring. The conduit was installed by boring and no open
cut excavation was required. Most of the project work was in City parkways.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $624,008.00
Actual amount of bid items constructed: 624,008.00
Total amount of change orders: 19,113.60
Final contract cost: $643,121.60
SUBJECT: Street Light Replacement Program (FY2002 -03) Shorecliffs, Cameo Shores, and Cameo Highlands - Completion and
Acceptance of Contract No. 3447
Date
Page 2
The final overall construction cost including Change Orders was 3.06 percent over the
original bid amount.
One Change Order in the amount of $19,113.60 provided for removal of base stub -
outs, additional service cabinet, one additional pole and acquisition of 38 Sequoia
lighting fixtures for the Shorecliffs tract.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive. This project involved removing, replacing,
and upgrading selected streetlight fixtures within the city.
Funding Availabilit :
Funds for the project were expended from the following account(s):
Account Description
Street Light Conversion Program
Street Light Replacement Program
City Purchased Fixtures for Shorecliffs
Account Number
7013- C5300025
7014- C5300035
Contractor Total:
7014- C5300035
Project Total:
Amount
$49,995.14
$593,126.46
$643,121.60
$9,830.98
$652,952.58
The original project completion date was February 18, 2004. Due to change order work
and purchasing revised fixtures for Shorecliffs, the completion date was extended to
June 15, 2004. All work was completed by the revised completion date.
Prepared by:
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A e—
R. Gunther, P.E.
Construction Engineer
Submitted by:
Stephen G.'1300urn
Public Works Director
�A iS
OFFICE OF THE CITY CLERK
LaVonne M. Harkless. CMC
June 23, 2004
Orange County Recorder
P. O. Box 238
Santa Ana, CA 92702
RE: Notices of Completion (C -3646, C -3654, C -3649 and C -3447)
Please record the enclosed documents (4) and return to the City Clerk's Office.
Thank you.
Sincerely,
1,
LaVonne M. Harkless, CIVIC
City Clerk
Enclosures
3300 Newport Boulevard • Post Office Box 1768 • Newport Beach, California 92658 -8915
Telephone: (949) 644 -3005 • Fax: (949) 644 -3039 - www.city.newport- beach.ca.us
RECORDING REQUESTED BY AND
WHEN RECORDED RETURN TO:
City Clerk
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA 92663
to Government Code 'Section 6103"
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the City of Newport Beach, 3300 Newport Boulevard
Newport Beach, California, 92663, as Owner, and Pete & Sons Construction, Inc., of
Riverside, California, as Contractor, entered into a Contract on June 24 _2003. Said
Contract set forth certain improvements, as follows
Street Light Replacement Program (FY2002 -03) Shorecliffs Cameo Shores. and Cameo
Highlands C -3447)
Work on said Contract was completed on June 15 2004 and was found to be acceptable
on June 22 2004, by the City Council. Title to said property is vested in the Owner, and
the Surety for said Contract is Developers Surety and Indemnity Company.
Works Director
Newport Beach
VERIFICATION
I certify, under penalty of perjury, that the foregoing is true and correct to the best of my
knowledge.
Executed on (L2 k D 3 �Q C at Newport Beach, California.
BY
City Clerk