HomeMy WebLinkAbout36 - C-3641 - CdM State Beach ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 36
June 22. 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, P.E.
949 - 644 -3328
Id alto n @city. newport- beach.ca. us
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS - CONTRACT
NO. 3641 - DETERMINATION OF AMOUNT OF FUNDING AVAILABLE
FOR AWARD
ISSUE:
How much funding should the City Council deem available for the CDM State Beach
Project prior to project award?
RECOMMENDATION:
1. Find that $2,200,000 is available to award the CDM Beach Project (as described in
this staff report's Alternative B); and
2. Authorize staff to fund the Project in a manner similar to Alternative A's provisions
should the City receive a Proposition 40 or other grant to supplant parking lot
revenue available for the Project.
DISCUSSION:
When the City Council approved the concept plan for the Corona Del Mar Beachgoer
Amenity Project, it directed staff to seek additional funding to complete the entire $2.2
million project. Staff found that additional funding might be obtained through
Proposition 40, known as the California Clean Water, Clean Air, Safe Neighborhood
Parks, and Coastal Protection Act of 2002.
On January 27, 2004 the City Council adopted a resolution to apply for a $784,400
Proposition 40 grant. We applied for this grant and submitted a detailed proposal to
California State Parks to review. We have not yet heard from the State on this grant
SUBJECT.. Corona Del Mar State Beach Improvements -Contract No. 3641 -
Determination of Amount of Funding Available for Award
June 22, 2004
Page 2
application yet we are ready to award a project due to construction constraints at CDM
State Beach.
We remain optimistic that a significant portion of this grant, if not all of it, will be
awarded to the City. We have worked extensively with our local legislators and with
local advocacy groups (including Orange County CoastKeeper and Surfrider) to contact
Resource Agency officials on behalf of the grant.
On June 29th, the City Clerk will open and read bids for constructing "Base Bid" and
"Total Project" at Corona del Mar State Beach. "Base Bid" constructs only one
restroom building plus the beachfront walkways, site utilities, and a portion of the
landscaping and irrigation systems, as described on the attached April 27, 2004
Agenda Item. "Base Bid" is estimated at $950,000. "Total Project" constructs all of the
improvements detailed in the plans and specifications, and is estimated at $2,200,000.
Another 15% ($330,000) should be set -aside for construction management, making a
total of $2,530,000 needed for the full Project:
Chart 1
Description Amount
Construction Award $ 2,200,000
Construction Management and 10% contingency $ 330,000
Total Project Cost $ 2,530,000
We believe that the Total Project, rather than Base Bid, should be awarded. Chart 2
shows the two possible funding alternatives (Alternative A and B) for the Total Project's
construction. Both envision using $2 per car from the CDM Parking Lot increase that
Council approved on June 8, 2004 for the Project (as authorized in Resolution 2004 -43
— see Attachment for a copy of the Resolution). The Administrative Services Director
will determine how to use this revenue effectively — either by bonding (with Council
approval) or via a transfer from the General Fund. Alternative A assumes that we
receive the Proposition 40 grant. Alternative B assumes that we do not.
In both cases, when the Project is fully funded, the revenue from the parking lot
increase would revert to the General Fund.
Staff recommends that the City Council approve Alternative B, with a Alternative A as a
hoped -for result if we receive the Proposition 40 grant. A third alternative would be for
the Council to limit the award amount will be limited to dollars on hand approximately
$960,000 ($1,105,670 less 15% to cover the costs of construction management and
unforeseen work).
SUBJECT. Corona Del Mar State Beach Improvements - Contract No. 3641 -
Determination of Amount of Funding Available for Award
June 22, 2004
Page 3
Chad 2
CDM State Beach Project
Funding ARernative A
Description
Amount
American Trader Revenue
$
633,380
Proposition 12 Grant (awarded)
$
472,290
Proposition 40 Grant (if awarded)
$
784,000
CDM Parking Lot Increase (3 years @ $220K)
$
660,000
Total Project Cost
$
2,530,000
Surplus (to General Fund)
$
19,670
Fundinn Altemative B
Description
Amount
American Trader Revenue
$
633,380
Proposition 12 Grant (awarded)
$
472,290
CDM Parking Lot Increase (7 years @ $220K)
$
1,540,000
Total Project Cost
$
2,530,000
Surplus (to General Fund)
$
115,670
Environmental Review: The City Council's approval of this Agenda Item does not
require environmental review. The Project itself has already gone through CEQA.
Public Notice: This agenda item may be noticed according to the Ralph M. Brown Act
(72 hours in advance of the public meeting at which the City Council considers the
item).
Submitted by:
Prepared by:
• • -% .
Project
Attachments: April 27, 2004 Agenda Item
Resolution 2004 -43
Submitted by:
V4 k• !1�
DKid A. Kiff
Assistant City Manager
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 21
April 27, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949- 644 -3328
Ida Ito n @city. newport- bea ch. ca. us
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS — APPROVAL TO
ADVERTISE FORBID (C -3641)
RECOMMENDATIONS:
1. Affirm the categorical exemption for this project.
2. Direct staff to advertise this project for bid.
DISCUSSION:
This project began during FY 2002 -03 with a $955,000 budget of American Trader Oil
Spill settlement and Proposition 12 Bond Act funds to replace and upgrade visitor and
other amenities at Corona del Mar State Beach. On September 10, 2002, the City
Council retained Robbins Jorgensen Christopher Architects (RJCA) to provide planning,
design, and construction services for the project. On December 17, 2002, the City
Council increased the budget for the project to include $365,535 generated from the
City's accumulated oil spill settlement interest and excess funds that were budgeted for
other completed oil spill projects, and amended RJCA's contract accordingly.
On July 8, 2003, the City Council approved a conceptual plan for a $2.2 million
improvement of the entire site and directed staff to prepare construction documents
such that either a first phase of construction could be awarded using the $1.1 million of
remaining budgeted funds or a complete project could be awarded in the event that
another $1.1 million was obtained for the project prior to award. (Copy of July 8, 2003
report is attached.) On January 13, 2004, the City Council again amended RJCA's
contract commensurate with RJCA's again- increased scope of services for the project.
RJCA has now completed final plans, specifications and estimate for the entire $2.2
million construction contract, and a set of the plans has been placed in the Council
Chambers for public review. The project was endorsed by the Parks, Beaches and
Recreation Commission on April 6, 2004; a Coastal Development Permit was approved
on April 14, 2004; and the Building Department is presently completing its plan check.
SUBJECT: Corona Del Mar Beach — Approval to advertise for bids
April 27, 2004
Page 2
The $2.2 million contract provides for demolishing and removing the existing restrooms,
concession buildings, a storage building, a parking lot ticket building, parking lot
entrance improvements, beachfront walkways and planters, and landscape, irrigation
and lighting systems that have been built or installed in stages over a 53 -year period.
The contract then provides for constructing two new restroom buildings (with more than
double the number of restroom fixtures than presently exist); a concession /lifeguard/
marine life refuge supervisor's building; a parking lot ticket building; parking lot entrance
improvements that feature a much larger drop -off zone; beachfront walkways and
planters; parking lot walkways; redesigned landscaping and irrigation systems; and
interpretive signage. All mature palm trees within the demolition area will be replanted
within the redesigned site.
Since only half of the funds needed to construct the entire project are available at this
time, the bid documents require that bidder submit a base bid to demolish and haul
away all of the restrooms and concession buildings at the site, but reconstruct only a
first phase of improvements (one restroom, the beachfront walkways, site utilities, and a
portion of the landscaping and irrigation systems - see attached Exhibit). If this option
is awarded, the second restroom, the concession building, the ticket building and
parking lot entrance improvements, the parking lot walkways, the interpretive signage,
and the remainder of the landscaping and irrigation systems could be built at a later
date. [Note that City staff might then need to obtain proposals to install temporary
mobile concession services that could be used until additional funding is obtained to
construct the permanent concession /lifeguard /marine life refuge building.]
The bid documents require that each bidder submit two bid totals. 'Phase 1 only"
would construct the restroom, the beachfront walkways, the site utilities, and a portion
of the landscaping and irrigation systems. RJCA's estimated for this work is $950,000.
"Total Project ", which would construct the remainder of the improvements as described
above, is estimated at $2,200,000, which is $1,250,000 more than Phase 1.
Site lighting includes lighting for new buildings and walkways and replacement of
existing beach security lighting. Fire ring, volleyball and parking lot facilities will be
relocated only to the extent needed to allow the new improvements to be built. Parking
lot lighting and fire ring, volleyball and parking facilities will not be built, refurbished or
redesigned as a portion of this project.
Plans, specifications and estimates for the project have been prepared by RJCA and by
City staff. Upon award, Staff may recommend that the City retain a construction
management firm. RJCA is already under contract to provide construction support
services and to prepare as -built drawings for the project.
Environmental Review:
Inasmuch as this project reconstructs facilities on the same site with facilities of
essentially the same purpose and capacity, the project is categorically exempt from the
provisions of CEQA. Accordingly, a categorical exemption has been prepared by staff
and posted for public review by the County Clerk (copy attached).
SUBJECT: Corona Del Mar Beach — Approval to advertise for bids
April 27, 2004
Page 3
Public Notice:
This agenda item may be noticed according to the Ralph M. Brown Act (72 hours in
advance of the public meeting at which the City Council considers the item).
Funding Availabil�:
Adequate funds to award a $950,000± construction contract are available in the
following accounts:
Account Description Account No. Amount
Proposition 12 Bond Act of 2000 - State Grant 7251- C5100569 $472,290
Corona del Mar State Beach - American Trader Oil Spill 7295- C5100569 $633,380
Total $1,105,670
Upon award of a contract for Phase 1 construction, the balance of the available funding,
approximately $155,000, will be needed for construction contingency and to pay for
inspection, materials testing and contract management.
When the City Council approved the concept plan for the project, it directed staff to
seek additional funding to complete the entire $2.2 million project. Staff found that
additional funding might be obtained through Proposition 40, known as the California
Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2002.
On January 27, 2004 the City Council adopted a resolution to apply for a $784,400
Proposition 40 grant. Staff anticipates a favorable response to this application prior to
the date for award of a construction contract.
If the Proposition 40 funding is approved, as much as $1,650,000 will then be available
for award of a construction contract. This means that approximately $550,000 may still
be needed to award a $2.2 million contract to construct the entire project. From this
Project's inception, City staffs intent has been to leverage non - General Fund revenue
sources to complete the Project — thus the use of American Trader Oil Spill dollars,
interest on those same revenues, and the Proposition 12 and 40 grants.
A shortfall of $550,000 is not insurmountable. In addition to phasing the Project, we
may be able to use enhanced concession revenue from a more dynamic concession
facility (which may still include the current concessionaire) and revenue from a parking
fee increase to fill the gap.
Regarding the parking lot fee (now at $6 per car at CDM State Beach), recall that
California State Parks plans to increase its beach parking fees to $10 per car effective
July 1, 2004 at Crystal Cove State Beach and at Huntington Beach and Bolsa Chica
State beaches. Already, State Parks' Annual Passes have gone from $67 for 12
months to $110.00. They will jump again to $125 on July 1, 2004. These increases
mean that CDM State Beach may see significant increased use if we don't raise our
parking rates to match or near the State rates. As such, we have asked the Harbor
Resources Division to recommend a new parking lot fee for CDM State Beach.
Revenue from this increase may be directed towards the Project to bridge the gap.
SUBJECT: Corona Del Mar Beach — Approval to advertise for bids
April 27, 2004
Page 4
Finally, other Proposition 40 and 50 grant windows will open and close between now
and the completion of construction. We know that this Project has received widespread
support from State agencies, including State Parks — it is fair to assume that it will
continue to attract grant funding as additional grant dollars are released.
Submitted
:n G. Badum
Works Director
Prepared by:
• PB . •
Project ag
Attachments: Exhibit - Phase 1
Categorical Exemption
July 8, 2003 Council Report
Submitted by:
'�N�LL6
Da id Kiff
Assis ant City Manager
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POSTED t,_ TY OF NEWTORT BE-1�111
3300 Newport Boulevard - P.O. Box 1768
MAR 0 3 2003 Newport Beach, CA 92658 -8915
(949) 644 -3200
TOM DALY, CLERK- RECORDER
DEPUTY NOTICE OF EXEMPTION
E I L E [�TTACHMENI
9
MAR 0 3 2003
TOM DALY, CLERK - RECORDER
DEPUTY
To:
From: City of Newport Beach
❑ Office of Planning and Research
1400 Tenth Street, Room 121 .
_
'
Planning Department
3300 Newport Boulevard - P.O. Box 1768
Sacramento, CA 95814
Newport Beach, CA 92658 -8915
(Orange County)
County Clerk, County of Orange
❑X Public Services Division
P.O. Box 238
Date received for filing at OPR:
Santa Ana, CA 92702
Name of Project: Corona Del Mar State Beach Amenity Improve7nents
Project Location: Corona Del Mar State Beach
Specif c:
Project Location -City: Newport Beach Project Location- County: Orange County
Project Description: Replace restroons, concession facilities and outdoor ea 720
facilities; provide lifeguard substation facilities and int6nTretive
areas. RECEIVED E`
PLANNING DEPARTn. E T
C - --
�4. -".
Exempt Status: (check one)
"! ` "U 11)03
Ministerial (Sec.21080(b)(1);15268);
PiNdl
Declared Emergency (Sec. 21080(b)(3); 15369(a)); �, 0 , 1 .i T -.. .. „ ,
Emergency Project (Sec. 21080(b)(4); 15269(b)(c);
X Categorical Exemption. State type and section number. Class 2, Al tion 15302
Statutory Exemptions. State code number:
General Rule (Sec. 15061(b)(3))
Reasons why project is exempt: Reconstruction of existing structures and facilities on the same site with
substantially the same purposes and capacities as the existing structures and facilities.
Name of Public Agency Approving Project: City of Newport Beach
Date of Approval:
Ntame of Person or Agency Carrying Out Project: Lloyd Dalton, Public TTOYkE Depmzment
Contact Person: Lloyd Da ton Title: Design Engineer
I
Signature: Te1.No. 949 - 644 -3325 Date: January I6, 2003
('7 p.��'"c kYi`�� v✓I ��% iJ��CC"zlcY;/ TG `7'/`L'✓J
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
By Li Gouncii
G of Newport Bea&h
Agenda Item No. 12
July 08, 2003
TO: HONORABLE: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Planning Department: George A. Berger, AICP, Comm. & Econ. Devt.
Program Manager; (949) 644 -3207; gaberger @citynewport- beach.ca.us
SUBJECT: Corona del Mar State Beach — Beachgoer Amenity Improvement Project
ISSUE:
The public facilities at Corona del Mar State Beach (Big Corona) have become
antiquated and have deteriorated to the point that they should be removed and rebuilt.
The Council is asked to consider the design and location of proposed facilities, to affirm
the Categorical Exemption, and to recommend direction regarding project funding.
Should the City Council affirm the recommendation of the Parks, Beaches, and
Recreation Commission to move forward with planned improvements to Corona del Mar
State Beach?
RECOMMENDATION:
1. Approve conceptual site plan and draft facilities concept for replacement facilities
at Corona del Mar State Beach;
2. Affirm the Categorical Exemption (copy attached);
3. Direct staff to proceed with the full site plan and facilities concept by phasing the
full project to reflect available funds and by seeking additional funding for its
completion.
DISCUSSION:
Background:
The City of Newport Beach operates and maintains the parking lot and beach facilities
at Corona del Mar State Beach on behalf of the State of California. On August 19, 1949,
Coruna del Mar State Beach
July 8, 2003
Page 2
the State and the City entered into an operating agreement, renewed six times —most
.recently in 1999 —that dictates the City's operations at the beach and directs the City to:
"care, maintain, and control" Big Corona `for the purposes of the State Park
System" including. "playground, recreational, and beach park purposes" (that
are) "at all times accessible and subject to the use and enjoyment of all
citizens of the State of California."
Although the City does not "profit" from administering the beach at Big Corona —all
revenue generated at the facility must be used for "recreation and park purposes within
the City," according to the City's operating agreement with the State —it has a
substantial interest in maintaining and enhancing the facilities there, as the beach park
is a significant source of passive and active recreational activity for both residents of,
and visitors to, the City.
Public facilities at Corona del Mar (CdM) State Beach have been built, operated and
maintained by the City of Newport Beach under agreement with the State of California,
which expires in 2029. Beach facilities that were built in 1951, 1960, 1965 and 1970
have become antiquated and deteriorated in the hostile salt air environment to the
extent that they should be removed and replaced. The facilities include buildings
containing two concession stands, a "beach rental" storage stand, two men's and two
women's restroom buildings. Concrete shade structures were also on the site, but were
removed for safety reasons. Various paving and walkway areas are present, with lawn
area, raised planters, and palm trees in place throughout the site. A picnic area is
separate from the bulk of the "beachfront" facilities, adjacent to the base of the jetty at
the northwest corner of the parking lot. Finally, "on- beach" amenities include
approximately 30 concrete fire rings and 10 sets of beach volleyball standards.
Approximately 800,000 – 1,000,000 users visited Corona del Mar State Beach in FY
2001 -2002 according to the City's lifeguards, who have kept estimates for a number of
years. Revenue collected at the park consists of two sources — parking fees and
concession revenue. In FY 01 -02, parking revenue generated $622,620, which was the
second - highest income in the last decade ('99 -'00 had the highest, at $626,626).
Concession revenue accounted for $87,633; therefore, the total revenue generated to
the City from the park was $710,253,
Protect Scope & Descriotion:
Beginning in 1999, City leaders began a push to find funds to upgrade the facilities at
the aging, but beautiful and very popular beach. In 1999, the Trustees Council of
plaintiffs involved in the American Trader Oil Spill settlement assigned $476,000 to the
nascent Corona del Mar State Beach improvement project. In 2001, the City received a
one -time $479,000 Proposition 12 Bond Act (the Safe Neighborhood Parks, Clean
Water, Clean Air, and Coastal Protection Bond Act of 2000) local assistance grant from
(. orona del Mar State Beach
July 8, 2003
Page 3
the State of California Parks & Recreation Department to replace the aging concession
stands with new, more attractive and useful facilities more reflective of the Corona del
Mar atmosphere and history. Specifically, the grant award called for a year -round facility
that maximizes views of the Corona del Mar beach, the nearby Newport Jetty, and
would take advantage of the nearly 300 days of unbroken sunlight at the beach.
The project scope also included a call for the removal, redesign and new construction of
shading infrastructure, placement of interpretive signage about the tidepools at "Little
Corona," and a permanent lifeguard facility. These facilities met grant criteria; a one-
time grant award was authorized by the State, and was paired with the "American
Trader" funds. Upon initial detailed investigation of the facilities, it was determined
that —in addition to the demolition and reconstruction of the existing concession and
shade structures —the restroom facilities were in serious need of improvement. In fact,
some roof elements of the dressing areas were removed for safety reasons, as chunks
of concrete had the potential to fall and injure patrons. In October of 2002, an additional
$365,535 in "American Trader funds" and interest were redirected by the Trustees
Council to the CdM State Beach improvement project, providing a total funding amount
of $1,320,535.
Therefore, the final scope of the project involves a total removal and reconstruction of
the existing antiquated facilities along the beachfront, along with an update of the uses
to reflect the requirements of the current beach -going resident and visitor park users. In
conjunction with the architectural firm of Robbins, Jorgensen, Christopher Architects
(RJC) —hired by the City as consulting architects and designers —a series of "design
objectives" were established. They include:
• Providing a safe beachgoing environment;
• Improving the public safety /lifeguard presence at the beach;
• Fostering environmental awareness of the tide pools and beach, while minimizing
environmental damage;
• Maintaining the natural aesthetic appeal of the beach, bluffs, and ocean view;
• Minimizing the impact of new structures and landscape on existing views;
• Sizing facilities appropriately for 'existing' level of beach use, not for expansion;
• Designing structural roofs as "5'"- sided" architecture;
• \
Designing attractive, vandal proof, easily - maintainable facilities in the harsh salt/beach
environment; and
• Mitigating conflicts where possible between fire ring users, volleyball players, and
sunbathers.
Public Safety Needs -- Lifeguard Facilities:
We believe that the City of Newport Beach also has a responsibility to provide a safe
environment for the public at Corona del Mar State Beach. This responsibility includes
lifeguard services, whose needs at CDM State Beach are outlined below by Fire Chief
Riley:
Corona del Mar State Beach
July 8, 2003
Page 4
"Our primary reasons for providing lifeguard services are to watch the water
for potential problems, effect rescues of persons in distress, and provide
medical assistance to minorbeach related injuries.
The Fire Department uses a dynamic deployment model for staffing lifeguard
towers and vehicles. Our model is based upon the time of year (summer,
spring break, spring /fall, and winter), the current weather and surf conditions,
and the current and projected beach attendance. During the summer, we
project full deployment each day and scale back from there. So during peak
times of our beach use, we have all towers staffed and watching the water
and all vehicles staffed and providing patrol and tower back -up. A typical full
deployment at Corona del Mar Beach starts at 9:00 AM with one lifeguard
unit patrolling the beach and one lifeguard assigned to a lifeguard tower. By
11:00 AM, we have added a supervisor in a vehicle and four lifeguards to
staff the other lifeguard towers (three more at CdM Main Beach and one at
Little Corona.) The towers remain staffed until 5:00 PM, when we begin
closing the towers over the next two hours. By 7:00 PM, we have closed all
towers and taken a lifeguard patrol vehicle out of service. From 7:00 PM until
9:00 PM, we only have one supervisor to patrol the beach. This is our
schedule from June 15 through August 15; nine of the fifty -two weeks we
provide lifeguard services.
The other forty -three weeks of the year, we use dynamic deployment based
upon circumstances and availability of personnel. There are times when we
only have one lifeguard at CdM. This is due to light crowds or marginal
weather where few people are using the water. Sometimes it is due to the
fact that many of our seasonal staff are not available as they have returned
to their non - summer pursuits (i.e. other jobs, school.) With a new trend
towards spring break occurring during many different weeks of spring, we
have significant difficulty with varying large crowds of out -of- school visitors
and an inconsistent supply of seasonal lifeguards who may or may not be
available. Watching the water during non - summer weeks has become
increasingly challenging.
All of that being said, the Fire Department has asked for some space at CdM
to provide for the following:
1) an enclosed area to park our patrol vehicles - we currently park our
vehicles inside the crowded garage at LG Headquarters at the Newport Pier.
This provides them reasonable protection from the harsh beach environment
that already prematurely shortens the usable life of our vehicles (max. four
years.) This means our personnel assigned to vehicles that patrol CdM must
first go to the Newport Pier to pick up their vehicles and drive to CdM. This is
valuable time we pay for that is not spent watching the water.
0.
Corona del Mar State Beach
July 8, 2003
Page 5
2) an area to provide first -aid services - we currently use the back of the
parking control kiosk (about 12 square feet) to administer minor first -aid due
to beach related injuries, such as sting ray stings, sea urchin spine
punctures, and minor bumps and bruises from being knocked down by surf.
We believe we can design our parking garage to become our first -aid area
when we pull our vehicles out to patrol the beach, eliminating the need for a
separate first -aid area. We would use this area to provide patient seating,
access to clean, hot water, and clean storage of first -aid supplies. It would
also provide a private area for paramedic to work on a patient if necessary.
3) a small observation/work area - as mentioned earlier, there are times
when only one person is assigned to CdM, frequently a full -time employee. A
strategically placed and elevated observation area would allow a single
employee the ability to view the maximum beach area from an improved
vantage point. Currently, the only way for a single person to observe all of
CdM during a non - high -usage period is to patrol in a vehicle. This does not
provide the best visibility in contrast to the proposed observation tower. To
see the strategic value of a well- placed observation tower, visit us at the
Newport Pier and see what we can see from LG Headquarters; everything
but CdM. This would also allow us to have a presence there and still allow
our full -time employees access to our computer and telephone systems to
work on projects while being available for public response.
4) a location to install an 800 MHz radio repeater - the countywide 800 MHz
law /fire /public works radio system has some obvious coverage problems due
to the topography of Orange County, particularly the areas of Balboa
Peninsula, Corona del Mar and Newport Coast. Working with the County, we
have installed radio repeaters at the Corona del Mar Fire Station and the
Crystal Heights Association entrance kiosk and still may have some
coverage problems along Corona del Mar Main Beach and the Peninsula.
This means we have areas of Newport Beach where our police and fire
personnel cannot communicate on their radios. The County staff believes
and we agree that a repeater at CdM Main Beach would solve the coverage
problems associated with these areas. The erection of a small observation
tower and garage would provide the perfect physical structure to house a
repeater.
This illustrates that this is not a frivolous request but rather a great
opportunity to improve public safety services to CdM beach visitors and their
neighbors. Each one of the reasons listed above enhances our primary
mission - to watch the water."
Corona del Mar State Beach
July 8, 2003
Page 6
Public Outreach:
In response to the design objectives noted above, a public outreach program was
formally established to solicit input from adjacent residents, Parks, Beaches and
Recreation (PB &R) Commissioners, City Council members, and City staff who have a
daily presence at the facility. In late 2001, in conjunction with the State Parks grant
application process, a survey was mailed to approximately 1,000 households in Corona
del Mar and placed on the City's website. 180 responses from the community were
received— that's a 15% response, which is considered fairly strong. Information
gathered from the survey was used to provide additional baseline direction for the
consultants and project team. The Parks, Beaches & Recreation Commission heard an
initial presentation of project concepts in January of 2002 and was asked to provide
initial direction in their role as advisors to the City Council regarding parks and
recreation.
Following the RFP process, culminating with the selection of RJC as project architects
in September, 2002, a series of pre- design meetings were held with City departments to
identify and outline necessary refinements of the project's scope and ways that scope
might be implemented to balance competing needs and interests.
On March 4th' 2003 the project team returned to the PB &R Commission to review and
comment on three site plan alternatives prepared by the consultants. A public
workshop, with individual mailed notices sent to over 300 adjacent property owners,
was held on March 10th so that property owners and residents could also see close up
what was being considered and could provide their recommendations. We made a
similar presentation to the City Council on March 25th during Study Session.
In April 2003, project team members presented the latest options and proposals for
discussion to the boards of both the Corona del Mar Residents Association and the
CdM Business Improvement District at their monthly meetings. Board members of both
organizations responded with questions and comments.
After this series of meetings and public hearings, suggestions and recommendations
were focused into one proposal, which was presented to a standing subcommittee of
adjacent property owners — mainly residents of Breakers Drive —on May 1St. Following
their recommendations, and those stemming from additional meetings with City Harbor
Resources, General Services, and Fire departmental staff, the site plan and building
concepts have been further defined into what is the subject of this report. Additionally,
ongoing comments have been received via the project's web page on the City's
website, where the PowerPoint presentations of all public hearings may be reviewed.
Most recently, the project was presented for conceptual approval and for direction—if
any —on budgetary issues to the P, B & R Commission on June 4`h. Following
discussion from the public on a number of issues, including those related to
/.
Corona del Mar State Beach
July 8, 2003
Page 7
concessions and lifeguard service and facility matters, the Commission approved the
conceptual plan as presented.
One side aspect of the project should be mentioned at this time to inform the
Commission and Council. Although the "on sand" amenities —fire rings and volleyball
courts —were not formally part of the project's scope, the project team presented a
number of options to attempt to alleviate the tension between volleyball players, fire ring
users, and adjacent residents who must bear the burden of smoke and soot throughout
the year. The fire rings were the subject of much of the response from the survey, and
of heated debate from residents at the March 10th public workshop. Also, none of the
alternative arrangements appear to be suitable to the organized volleyball constituency
at the beach, who organized an e -mail effort to express their opinions.
As the volleyball court locations shown on the three early alternative plans were not "to
scale" and thus shouldn't have been relied on as particularly accurate; and since there
is still much uncertainty as to what the California Coastal Commission will allow in terms
of any possible reduction in the number of fire rings; and as design of the "on sand"
facilities were not part of the consultant's scope of work but were taking up valuable
resource hours that needed to be utilized elsewhere, the project team has decided —
with the assistance and cooperation of Recreation & Sr. Services departmental staff to
defer this effort to a later date and more suitable venue. Reasonably, this outreach effort
will occur following the approval of a final hardscape design, and be led by staff from the
Recreation & Sr. Services department, with assistance from both Community &
Economic Development and General Services departments.
Site Plan:
Three buildings are proposed for the site: two 1,231 gross square foot restroom
facilities, each having both men's and women's rooms (see Attachment 1); and a 2,225
gross square foot joint -use concession, lifeguard /first aid, and marine life resources
facility that is one -story with a small lifeguard observation room on a second level (see
Attachment 2). The proposed site plan (see Attachment 3) indicates the proposed
position of these three structures, which are proximate to the current location of the
existing structures. The restroom buildings are spread out —with the
concession /lifeguard facility between them --so that they have the ability to serve users
from the entire beach.
Prior to the recent demolition, there were 9,268 s.f. of facilities (including the T -beam
shade structures) at CDM State Beach. This site plan envisions 5,687 s.f. of facilities.
Each of the two proposed restroom facilities are fully - fixtured and ADA- compiiant, and
have 12 total water closets for women and four water closets and four urinals total for
men, along with changing tables in each area. These buildings are proposed in such a
Corona del Mar State Beach
July 8, 2003
Page 8
way as to provide the maintenance and cleaning staff the ability to close half the
building (men /women) for cleaning, while leaving the other half (men /women) open for
use. Also, these buildings are located on site in such a way as to enhance visibility of
the doorways from as many sides as possible, assisting with passive security. There
are two rinsing showers outside each of these buildings, which will utilize sand traps to
maintain adequate drainage. The aggregate additional square footage proposed for the
new structures (two identical buildings) is 96 square feet larger than the existing
restroom /changing room structures (which are presently three separate structures); and
the proposed design dramatically increases the number of bathroom fixtures available —
particularly for women —a critical element to almost everyone involved in the public
outreach process.
Likewise, the concession /lifeguard facility is more centrally - located than the existing
structures, providing both the lifeguards and the concessionaire the opportunity to more
easily view and serve the users. This facility design has the ability to provide suitable
concession service for food service concessions, "beach rentals" (body boards,
umbrellas and similar equipment) and storage; marine life refuge educational as well as
first aid, observation, light supervisory activities for the lifeguard service. Following
discussion with adjacent residents, and after on -site facility inspection and discussion
between the consultants and lifeguards, the higher -level lifeguard observation room has
been significantly scaled back in size, to a total of 75 square feet of floor area
(approximately 8.4' wide by 9' deep) and approximately 19 feet in total exterior height.
To accommodate peak beach food service concession on an "as- needed" basis —the
possible 10 -15 days per year where the project team envisions that the proposed
structural concession service may not be sufficient —a temporary vehicular concession
parking area has been located adjacent to the western side of the park. This area is
near the largest proposed area of grass to accommodate standing patrons (both before
and after service), and would not require the removal —on even a temporary basis —of
parking. A subcontract to the concessionaire could likely be established with a local
commercial food service provider, which would operate a self- sufficient van -type vehicle
at that location adjacent to the curb. This "as- needed" location for a non - permanent
concession facility serves a number of goals: it reduces the total permanent building
mass and space adjacent to the beach; reduces 'on -going maintenance for the
concessionaire and the City; and thus saves costs.
A note about public concerns regarding the site plan: Several residents of Breakers
Drive have written the City about the proposed project. Most state that additional
permanent structures will not benefit the beach. Some have pointed to the lifeguard
facility as an unnecessary addition. We hope that design simulations and possibly story-
poles for the facilities might allay residents' concerns regarding building height, location
and view impacts.
- - Corona del Mar State Beach
July 8, 2003
Page 9
The existing concessionaire -- Mr. Gordon Kilmer -- has also raised concerns about the
reduction in space available for the concession at CDM State Beach. Kilmer believes
that two separate concession spaces are needed to effectively serve the beachgoers.
The staff team associated with this project (Kiff, Dalton and Berger) recommend
reducing the size of the concession area to better fit within the proposed project and to
help respond to residents' desires to see "fewer permanent structures." The
concessionaire has been working with the City for a number of years, although there is
not a concession agreement in place at this time. We intend to issue a Request for
Proposals (RFP) for new concession services (to which Mr. Kilmer is more than
welcome to respond) as the Project nears completion -- doing so is consistent with
Council Policy F -4 ( "Income Properties ").
..
This report indicates the existing and proposed "space lists " —i.e., what uses are
allocated how much square footage on the site and what net increase /decrease is
proposed (see Attachment 4). A significant comparative statistic is located in the chart
titled "Miscellaneous Comparisons" (see Attachment 5). The linear building frontage —
the amount of 'building wall' a viewer sees from the ocean side or the Breakers Drive
side —is almost reduced by half. In other words, the proposed building arrangement has
greatly increased the ocean visibility for adjacent residents — particularly those whose
houses are below the bluff —by orienting the "long side" of the buildings perpendicular to
the ocean.
Finally, the existing 'softscape' areas adjacent to the beach — grass, trees, seating walls
and sidewalks —will be reconfigured to allow for a more appealing user experience.
Approximately 8,800 square feet of turf grass area will be added; spread out across the
length of the beach front/pavement "strand" so users can feel more separation from each
other and so that school children attending tide pool education can be more effectively
(and safely) controlled by their chaperones as they walk to and from the tide pool areas.
However, the actual length of paving/sidewalk is not substantially increased, though
they will be widened to allow for more comfortable pedestrian circulation and more
efficient cleaning by the City's existing rolling stock. Seating walls along the strand will
allow additional 'non -sand' relaxation while protecting the turf somewhat from blowing
sand build -up. These seating walls accommodate a number of breaks, however, for
visitors to easily walk to the sand and for emergency vehicle access. Further, a new
sidewalk along the along the western edge of the parking lot— connecting the strand to
the stairway leading to Ocean Boulevard —is proposed. Many of the current site's
existing palm trees will be removed and relocated in new ways to accommodate the
update in design.
n
I
Corona del Mar State Beach
July 8, 2003
Page 10
Alternatives and Phasing:
We estimate that the total cost of this project —if we include each of three Alternatives —
may be in the range of $2.1 to $2.4 million. As noted previously, only about $1.3 million
is secured and "in- hand." The base project— without the Alternatives —is estimated at
about $1.99 million.
As such, the Council will want to determine if we should include or exclude certain
alternatives — listed below —in the project and whether or not to direct us to complete the
overall project in phases.
If the Council likes the overall project but we still need additional funding, phasing may
work well —we would complete what we can with available funds and seek funding for
the remainder. Once the remaining funding is secure, we would complete the full scope
of the project as a "Phase II."
Phase I. Phase I consists of demolition of the existing structures on the site, and
construction of the three replacement buildings (two restroom facilities and one multi-
use structure), along with necessary sidewalks, seating walls, utilities and landscaping
along the beachfront/pavement "strand," as noted above.
Phase II. Phase II consists of three possible add -ons. In a project of this nature —at a
facility where no significant improvements have been made for many years—there are
usually additional elements (called "add -ons" in this Staff Report) that are deemed
appropriate —even necessary—but are not critical to the project's success. The Corona
del Mar State Beach improvement project is no exception; there are three.
• Add -on #1 -- Parking Lot Improvements. Add -on #1 relates to the site parking
lot. Portions of the lot and the parking fee booth will be demolished and rebuilt to
accomplish the main elements of the project. However, to accommodate better
internal traffic flow and parking accommodations (with little net change in total
spaces) and to provide a more efficient entrance kiosk, it is recommended that
the parking lot improvements be combined with the project's first phase. This
add -on does not, however, significantly alter the existing driveway in and out of
the park or the entrance to Breakers Drive. Due to the physical constraints on the
property, the stacking of waiting vehicles at the top of the hill will continue to be
enforced by traffic management and police personnel when the existing lot is full,
in order to ensure access the ability of Breakers Drive residents and emergency
vehicles to enter and exit the facility at all times.
• Add -on #2 -- Picnic Areas. As a 2"tl additional element, there is a call to improve
the existing picnic area at the northwest corner of the park site. Although the
details have not yet been worked out in any substantive detail, the consulting
Corona del Mar State Beach
July 8, 2003
Page 11
architects have taken a first step in estimating sitework and landscaping
descriptions in response to recommendations by City staff. Improvements may
include: new landscape, turf and associated irrigation —but saving the existing
trees; new picnic tables and barbeque areas; hardscape pavers /paving to
accommodate year -round use of the barbeques; proper drainage to
accommodate runoff; low retaining walls as required; better pedestrian access as
required; and covering the adjacent existing drainage swale.
• Add -on #3 -- Additional Lifeguard Vehicular Storage. Add -on #3 concerns the
final portion of new facilities recommended by the Fire Department for additional
public safety presence at the park. The Fire Chief believes that, to increase
efficiency and timeliness in their duties, they may require the ability to store a
lifeguard vehicle (truck) away from the proposed lifeguard facility in an enclosed
space. One possible option would be to construct a small., non - obtrusive
structure near the northwest portion of the site, perhaps in conjunction with picnic
area improvements.
These three add -ons are meant to be viewed as separate and distinct options —and not
as a part of the base scope of work. If the City Council wants to pursue these, it should
consider the allocation of additional funds in future year budgets (see Attachment 7).
Although add -ons #1 and #2 are indicated on the proposed site plan for purposes of
clarity, add -on #3 has not been, and none are part of the initial project scope of design
for the consultants or staff. The PB &R Commission has, and City Council should, review
these add -ons, however, to understand and debate the entirety of the site - related
project.
Schedule:
Following approval of the conceptual plans by City Council, the project team must
prepare fully detailed construction plans and specifications, obtain plan approval from
the California Department of Fish and Game, the California Department of Parks and
Recreation, and permits from the City's Building Department and the California Coastal
Commission before the project may be advertised for bid. The project must be
advertised for bid by mid -June '04 so that bids may be opened by mid -July, award made
by early August; construction commence the day after Labor Day 2004, and work be
completed by Spring Break '05. A copy of the current schedule is provided (see
Attachment 8).
Environmental Review:
A Notice of Exemption, utilizing Categorical Exemption Class 2, Section 15302
(Replacement or Reconstruction), was filed with the Clerk of the County of Orange and
posted in March, 2003. Per the California Environmental Quality Act, "Class 2 consists
Corona del Mar State Beach
July 8, 2003
Page 12
of replacement or reconstruction of existing structures and facilities where the new
structure will be located on the same site as the structure replaced and will have
substantially the same purpose and capacity as the structure replaced." (Sec. 15302)
The N.o.E. was filed prior to the project's conceptual approval, in order to comply with
procedures for obtaining the agreement required under the Proposition 12 local
assistance grant noted above. The project description outlined in the N.o.E. calls for the
project to: "replace restrooms, concession facilities and outdoor eating facilities; provide
lifeguard substation.facilities and interpretive areas."
Funding Availabiliy:
As noted above, the City has approximately $1,320,535 allocated to the project at the
present time, minus design, engineering, and other consulting services costs. However,
the grand total for the base scope of work is estimated at approximately $1,992,848
(see Attachment 6). Additionally, Phase 11 Add -on #1 improvements are estimated at
$219,385; Ph. II Add -on #2 improvements are estimated at $146,258; and Add -on #3
improvements are estimated at approximately $103,863 (see Attachment 7).
Staff Recommendation. Staff believes that the proposed base scope of work, as
presented in this report, is a reasonable and well- considered project appropriate to the
local community and the wider audience it serves. Additionally, the project team
believes that Phase II Add -on #1 is an appropriate addition to the overall project, which
should reasonably be constructed along with the Phase I (base scope of work)
improvements.
Therefore, we recommend that the Council approve in concept the design and cost
estimate for the base scope of work (Phase 1) and Add -on #1 of Phase II for a total
project cost approximated at $2,212,233. We also recommend that the Council
authorize us to go forward with planning, design and permitting for both Phase I and
Add -on #1 of Phase II. As design and permitting are underway, we will examine
additional funding options (including grants) to reach our almost $2.5 million goal.
Prepared by: Submitted by:
GAe Urger/ C& D Pr gram Manager Dave Kiff, Assistant City Manager
Attachments:
Attachment 1: Proposed Restroom Facility Plan and Elevation
Attachment 2: Proposed Concession /Lifeguard /Marine Resources Plan and Elevation
Attachment 3: Proposed CdM State Beach Site Plan
I�
Corona del Mar State Beach
July 8, 2003
Page 13
Attachment 4:
Space List
Attachment 5:
Miscellaneous Comparisons List
Attachment 6:
Conceptual Cost Estimate — Base Scope of Work
Attachment 7:
Conceptual Cost Estimates — Phase II Add -ons 1 -3
Attachment 8:
Current Project Schedule
Attachment 9:
Notice of Categorical Exemption
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Attachment 5
f
RESOLUTION NO. 2004 - 0
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF' NEWPORT BEACH ESTABLISHING A REVISED
SCHEDULE OF RATES FOR THE BALBOA PIER
PARKING LOT AND THE CORONA DEL MAR PARKING
LOT AND RESCINDING RESOLUTION NO. 92-105
WHEREAS, the City maintains and operates parking lots of the Balboa Pier and the
Corona del Mar State and City Beach Park; and
WHEREAS, the City Council of the City of Newport Beach adopted Resolution No.
2000 -18 which establishes, among other things, rate schedules for Balboa Pier Parking Lot and
the Corona del Mar State and City Beach Parking Lot.
WHEREAS, the City Council desires to desires to establish new fees for parking in the
Balboa Pier Parking Lot and the Corona del Mar State and City Beach Parking Lot.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport
Beach, as follows:
The City Manager shall determine the days upon which parking control shall be
maintained and evaluate whether there is sufficient demand for the use of said lots to justify
providing a parking attendant, or activating an automatic parking gate.
2. For each date that parking control is maintained, the following fees shall be
charged for the use of said lots:
I. BALBOA PIER PARKING LOT RATES:
Motorcycles and Handicapped: $.25 each 20 minutes to maximum of $4.00 per each
24 -hour period.
Autos: $.50 each 20 minutes to maximum of $8.00 per each 24 -hour period.
Vehicles 20 feet or longer: $1.00 every 20 minutes to maximum of $16.00 per each 24-
hour period.
II. CORONA DEL MAR STATE AND CITY BEACH PARKING LOT RATES:
Motorcycles and Handicapped: $4.00 weekday / $5.00 weekend and holidays.
Autos: $8.00 weekday/ $10.00 weekend and holidays.
Vehicles 20 feet or longer: $16.00 weekday/ $20.00 weekend and holiday.
III. The City Manager is authorized to waive any of the aforesaid fees established herein
when a special event of a charitable or civic nature is being held and it is in the best
interests of the City and the general public that fees not be charged for the use of any
such parking lot in connection.with said special event.
3. That the City Manager is directed to use additional revenue from the CDM State
Beach parking fee increase for the purposes of constructing the CDM State Beach `Beachgoer
Amenity Project" until such time as the Project is fully paid for. At that time, the City Manager
shall direct that the revenue be placed in the General Fund.
BE IF FURTHER RESOLVED that Resolution No. 92 -105 is hereby rescinded.
ADOPTED this 8`h of June. [[
MAY
2 qty
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ATTEST:
LA
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CITY CLERK
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF NEWPORT BEACH }
I, ,aVonne M. Harkless, City Clerk of the City of Newport Beach, California, do
hereby certify that the whole number of members of the City Council is seven; that the foregoing
resolution, being Resolution No. 2004 -43 was duly and regularly introduced before and adopted by
the City Council of said City at a regular meeting of said Council, duly and regularly held on the 81h
day of June, 2004, and that the same was so passed and adopted by the following vote, to wit:
Ayes: Heffernan, Rosansky, Adams, Bromberg, Webb, Nichols, Mayor Ridgeway
Noes: None
Absent: None
Abstain: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the
official seal of said City this 9th day of June, 2004.
(Seal)
o�r& -��. 94-66n
City Clerk
Newport Beach, California