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HomeMy WebLinkAbout08 - Assessment District 94 - Pacific DriveCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 8 July 27, 2004 TO: Mayor and Members of the City Council FROM: Public Works Department Patrick Arciniega, Associate Engineer 949 - 644 -3311 parciniega@city.newport-beach.ca.us SUBJECT: REQUEST FOR FUNDING FOR PROPOSED UNDERGROUND ASSESSMENT DISTRICT NO. 94 (PACIFIC DRIVE) RECOMMENDATION Approve a budget amendment authorizing an advance from the General Fund in the amount of $18,060.00 to Assessment District No. 94 and appropriate $11,260.00 to 74094 -9810 for SCE electric design and $6,800.00 to 74094 -9811 for SBC phone design. DISCUSSION: The property owners of Proposed Underground Assessment District No. 94 have submitted petitions to the City requesting a special Assessment District be formed to finance and underground overhead utilities. The boundaries of the proposed District are shown on the attached Exhibit "A ". One of the initial steps in the District formation process is the circulation of the Petition for Special Assessment Proceedings. Proponents of the District circulated a petition to the property owners and have submitted the signed petition to the City. The Assessment Engineer has certified the petitions, which represent 62 percent (62 %) of the assessable area of property within the boundaries of the proposed Assessment District. The City's guidelines require a minimum of 60 percent (60 %) in favor of the District in order to proceed with the formation of a District. Southern California Edison (SCE) and SBC Communications, Inc. (SBC) are responsible for the design of their utilities. In order to initiate the design of these facilities, the City must remit $11,260.00 to SCE and $6,800.00 to SBC. The utility design costs will be reimbursed to the City by the District if it is formed at the final Public hearing. however, the funds will not be recovered if the District is not formed. The City Council has previously authorized the advancements of funds for other districts. Environmental Review: This project qualifies for a Class 2 California Environmental Quality Act (CEQA) exemption under Section 15302, item "d" of the Implementing Guidelines as follows: "Conversion of overhead electric utility distribution system facilities to underground including connection SUBJECT: Request for Funding for Proposed Underground Assessment District No. 94 July 27, 2004 Page 2 to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to the undergrounding." Public Notice: Not Applicable at this time. Fundinq Availability: Upon approval of the recommended budget amendment, sufficient funds will be available in the following account: Description Southern California Edison Design Fee SBC Design Fee Prepared by: Account No. Amount 74094 -9810 $11,260.00 74094 -9811 $6,800.00 TOTAL $18,060.00 Submitted by: Patrick L. Arc nieg`a S fen G. Badum Associate Engineer ublic Works Director Attachments: Exhibit "A ", Boundary Map of Proposed District Budget Amendment �aCl December 11, 2003 City of Newport Beach Public Works Department Attention: Iris Lee, P.E. PO Box 1768 Newport Beach. Ca. 92658 -8915 Dear Iris, RE._� , r U01 SBC WEST 3939 E. Coronado ST. 2ND Floor Anaheim, Ca. 92807-1687 This letter is a revised estimate to a letter dated January 19. 2001 in response to the City's request for a preliminary estimate for the proposed Assessment District No. 94. The assessment district is comprised of the area bounded by the homes along both sides of Pacific Drive in Corona Del Mar. A new "rough" estimate of $205,000.00 was calculated using the new pavement restoration guidelines and by looking at an overview of the job. All conduit and trench footages were approximated for this estimate as well as the number of structures, such as manholes and hndholes. These numbers will change when the final design has been completed. This estimate considered joint participation with Southern California Edison and Adelphia Communications but is dependant on their final designs, which would affect the cost as well. A deposit payment of S6,Soo.00 will be required prior to any design work. The deposit is non - refundable but will be applied to the cost of the job. Upon receipt of the deposit, SBC -West will commence with the design of the requested work and provide the City of Newport Beach within approximately 6 months after receiving Edison's design the final cost of the project based on the actual conduit design and the use of any joint trench by the participating utilities. The deposit is not required at this time but once the City plans to proceed with the assessment district a billing letter will be issued for the deposit. Please contact me when the decision has been made. Please call me at (714) 666 -5710 if you have any questions or concerns. Sincerely, Jeff Merickel Engineer MiSOUTHL.V; CALIFORNIA E311 SON' An LDI.SO \ IA'TFR\61TIOA:4L- Cunnvang July 6, 2004 Subject: Engineering cost for AD 94 Dear Iris: ' wcWORKSJEpgRL'rf;eW f1YiJc�JrDRT8EAfc>h Per your request, here is the cost for the Engineering of this Assessment District. Based on the costs of Base map and Engineering fee which are non - refundable, but applied toward the cost of the job, the total fee for District 94 will be $11,260.00. Before sending payment, please advise us of when you anticipate starting design and we will generate an invoice for you. If you have any questions, please give me a call. Sincerely, Jim Swanson Southern California Edison Technical Design P.O. ao, 11982 Santa Ana. CA 92711 -1952 o72Z 1, /J I 6ZEZ � %6L£Z !I �SLEZ / / SOEZ / / I �I col I OOEZ� Q� LOEZ 'r I u lI 3nN3AV VIOVOV 9czz v l I BZZZ Izz" EZZ j bZZZ Z � i i OZZZ III 1 9LZZ1 Z iz zzz r 6LZZ 1 z 1 ( OOZZ SLZZ m 1 q ' 60ZZ 1 0 3nN3AV OGVOOAt/ OIL f Jam / O I-- U) ; ~ U_ U Z J W o a a > z W ° U) O w E U) U :E U o n � O O Q F v7 � m W cD O O a � U) z O° J LL Q OU) w goo m X w L ❑ J ❑ O z g z W Q � 2 w w m C✓ O O w w z z J J IL IL Lli w O O I I I I I I I 3nN3AV VINOJ38 W ❑ LU co o- - Oco -- If _ LL 0 Z Ow I�� ti Q� °ui CO r mQ OZEZ o72Z 1, /J I 6ZEZ � %6L£Z !I �SLEZ / / SOEZ / / I �I col I OOEZ� Q� LOEZ 'r I u lI 3nN3AV VIOVOV 9czz v l I BZZZ Izz" EZZ j bZZZ Z � i i OZZZ III 1 9LZZ1 Z iz zzz r 6LZZ 1 z 1 ( OOZZ SLZZ m 1 q ' 60ZZ 1 0 3nN3AV OGVOOAt/ OIL f Jam / O I-- U) ; ~ U_ U Z J W o a a > z W ° U) O w E U) U :E U o n � O O Q F v7 � m W cD O O a � U) z O° J LL Q OU) w goo m X w L ❑ J ❑ O z g z W Q � 2 w w m C✓ O O w w z z J J IL IL Lli w O O I I I I I I I 3nN3AV VINOJ38 W I�� bZEZ Z LLI N I OZEZ N c tam Ivy 9LEZ ZLEZ SOEZ V OEZ V o72Z 1, /J I 6ZEZ � %6L£Z !I �SLEZ / / SOEZ / / I �I col I OOEZ� Q� LOEZ 'r I u lI 3nN3AV VIOVOV 9czz v l I BZZZ Izz" EZZ j bZZZ Z � i i OZZZ III 1 9LZZ1 Z iz zzz r 6LZZ 1 z 1 ( OOZZ SLZZ m 1 q ' 60ZZ 1 0 3nN3AV OGVOOAt/ OIL f Jam / O I-- U) ; ~ U_ U Z J W o a a > z W ° U) O w E U) U :E U o n � O O Q F v7 � m W cD O O a � U) z O° J LL Q OU) w goo m X w L ❑ J ❑ O z g z W Q � 2 w w m C✓ O O w w z z J J IL IL Lli w O O I I I I I I Gift' of Newport Beach BUDGET AMENDMENT 2004 -05 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates x Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: No. 3A- 05BA -002 AMOUNT: $1s,oso.00 Increase in Budgetary Fund Balance x Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance To increase expenditures appropriations for the cost associated with electric and phone design for assessment district No. 94. General Fund will advance these funds and will be reimbursed by the district should it be formed. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description 4094 3605 AD #94 Fund Balance REVENUE ESTIMATES (3601) Fund /Division Account EXPENDITURE APPROPRIATIONS (3603) Description Signed: Signed: Signed: Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $18,060.00 ` Automatic $11,260.00 $6,800.00 - /G -o Date 7 �� 41 to Date Description Division Number 74094 Assessment District No. 94 Account Number 9810 AD Electrical Design Account Number 9811 AD Pone Design Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed: Signed: Approval: Administrative Services Director City Manager City Council Approval: City Clerk Amount Debit Credit $18,060.00 ` Automatic $11,260.00 $6,800.00 - /G -o Date 7 �� 41 to Date