HomeMy WebLinkAbout09 - 05BA-006 - Receipt of Donations from the Newport Beach Library FoundationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
August 10, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
CIP BUDGET FOR FY 2004105.
RECOMMENDATION:
Approve a Budget Amendment to increase expenditure appropriations by $97,798 in
Account No. 7011- C4010796 and to increase revenue estimates for the same amount in
Account No. 4010 -5901.
DISCUSSION:
A check from the Newport Beach Public Library Foundation in the amount of $97,798
approved by the Library Board of Trustees on July 20, 2004 will be presented to City
Council. The entire amount of the check will be deposited into 4010 -5901.
Each year the Newport Beach Public Library Foundation Board reviews the budget and
determines the amount of money the Foundation can donate to the Library. The
Foundation sees its role as enhancing the excellent Library services funded by the City.
The Library submits a "Wish List" and the Foundation Board selects those
enhancements it wishes to support. These gifts make it possible to provide the
community with outstanding services. The items selected are listed below. When an
outside agency or another city department is involved in a project, they are included in
discussions prior to the creation of the 'Wish List."
Mariners Migration $10,000
The contents of the Mariners School Library electronic catalog must
be integrated into the NBPL electronic catalog prior to the opening of
the new Mariners Library. This complex task will be completed by our
catalog provider, Dynix and our staff. Because the school uses a
different system, the cost of the migration is set at $10,000.
DVD's $10,000
The community demand for this format has increased dramatically.
We need to order multiple copies of popular titles to satisfy requests.
Music on CD $3,500
There is still demand for this product. We are reviewing the collection
and need new copies of recordings to replace old and worn out items.
Audio Books $10,000
We have both commuters and older populations who prefer the CD
and cassette formats for "reading ". We need more current materials to
fill requests.
New York Times Historical Data Base $5,000
Los Angeles Times Historical Database $1,200
These electronic resources are heavily used by students, genealogists
and history buffs. They are an integral part of our collection.
Circulation Gates $22,000
The current circulation gates at Central Library, which detect items that
have not been checked out, will no longer be maintained by the vendor
after January of 2005. To deter theft we need to have operating gates.
The circulation gates at the branches are newer and do not need
replacement at this time.
Youth Programs $5,600
Each year the Youth Services Department has presented a variety of
programs for our community. These programs have become traditions
with our community families and we believe it is important to continue
them. In the past, some of these programs were "absorbed" into our
regular budget. All publicity will note Foundation sponsorship.
Imagination Celebration
($1,500)
Author's Festival
($600)
Young Adult Programs
($500)
Special Children's Programs
($1,000)
START Program
($500)
American Girls Tea Party
($200)
YAAC (Young Adult Advisory Council)
($400)
Mothers & Daughters Book Club
($300)
Corona del Mar Christmas Walk
($600)
Increase Bandwidth $16,000
An important problem we are facing is limited bandwidth. We cannot
provide access to audio resources, access new Internet children's resources
or expand our technology to the levels our customers expect. We provide
24/7 access to our resources and are open at Central 71 hours a week.
Some downtime cannot be avoided with a shared City system. By
upgrading equipment ($1,000), supporting T -1 Internet access for 2 years
(24 mos. @ $350 = $8,400) and adding software and a firewall ($6,600)
we will be able to provide excellent new customer services and perhaps
most important, have less down time. Additionally, we would serve as
back up for the City and the City would back us up.
Sunday Musicales
These Sunday afternoon events are a community tradition. Support
has not increased in 10 years. To continue quality programming we
need to increase the budget from $3,000 to $5,000.
Furniture for "Kids Kits"
Both children and their parents have requested the kits that include
a CD and a book in a plastic case. These are hanging items and
require special furniture.
Children's Computer Table
Corona del Mar lost a piece of furniture when the new printer /copier
system was installed. We need a table for the children's computer
which is size appropriate.
A Special Training Computer and Table for In Library Use
We do a great deal of training in the Library and currently borrow
the Friends Room public training computers. These are neither
truly portable, nor always available when we need them. This will give
us much needed flexibility.
Computer Training Tables (5)
We provide both group and individual training for the public and for
the staff on the electronic library resources. The City uses this equipment
for regular technology classes for City staff. The tables currently
available are both wearing out and ergonomically unsound. We need
to replace them.
Bind Nautical Magazines at Balboa Branch
These magazines are of great interest to this boat oriented community.
To preserve them they must be bound. Historically this has been
supported by the Foundation.
Ellison Dies (12) and Holder
Each year the Children's staff uses these dies to mass - produce
cut -outs for children's programming. The order is specifically tailored
to the upcoming Summer Reading Program.
End Panels for Branches
The end panels at the branches, which identify the content of the
stacks, are fixed and do not reflect the changing contents of the stack.
These new end panels are similar to the end panels used here at
Central and have a space where computer printed placards with
Dewey Decimal numbers can be inserted, removed and changed.
$5,000
$300
$200
$1,500
$2,700
$450
$650
$400
All Staff Training $2,000
We would like to bring in a speaker on customer service and hold
an all staff training day.
Children's Paperback Books at Puppet Show $1,298
Each year Clarence Turner donates funds for a holiday puppet show for
children. In order to make the event a learning experience, we will
honor his suggestion that we give books to the young attendees.
This money will be used to purchase those books.
Total Amount of Check $97,798
In addition to the "Wish List' items listed above, the Newport Beach Public Library
Foundation funded wireless installation for all Library branches ($10,000), a special
order of DVDs for all the branches ($10,000) and $9,350 in restricted funds. These
funds have already been presented to the Council.
The NBPL Foundation also restricted $37,500 for either the Crean Mariners Branch
Library Fund or another Library need. The Board also restricted $7,000 for the October
program that features Victor Davis Hanson.
Total Support Provided to the Library by the Foundation this Calendar Year is
$171,648.
Submitted by:
Linda Katsoule6s,'Library Services Director
Attachments: Copy of check for $97,798 from NBPLF
Newport Beach Library Foundation 09/02 WELLS FARGO BANK 1300
NATIONAL ASSOCIATION
1000 Avocado Ave. AGOURA HILLS. CA 91301
Newport Beach, CA 92660 -7915 16 24/1220
949 -717 -3890 ��I oq
- �F14/38@4'
PAY TO
ORDER THE Newport Beach Public Library _� $ ""97,798.00
OF
Ninety-Seven Thousand Seven Hundred Ninety-Eight and 001100•"«.« r««♦« w.««+•• r«« x««« r««« a«««««.«a«s««« *r««s«ss..rr• +..«
DOLLARS
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
` MEMO FY 03 -04 Gift
it200 L 30011' 1: 1 2 2000 24 71:3 2 1 2S4 160 Sill
Newport Beach Library Foundation
1300
Newport
Beach Public Library
7040
Transfers to Library
Mariners Migration
10,000.00
7040-
Transfers to Library
DVD Collection
10,000.00
7040-
Transfers to Library
Music on CD
3,500.00
7040
Transfers to Library
Audio Books (Adult)
10,000.00
7040
Transfers to Library
NY Times Database
5,000.00
7040-
Transfers to Library
LA Times Database
1,200.00
7040
Transfers to Library
Circulation Gates
22,000.00
7040
Transfers to Library
Youth Programs
5,600.00
7040-
Transfers to Library
Bandwidth Insrease
16,000.00
7040
Transfers to Library
Sunday Musicales
5,000.00
7040 -
Transfers to Library
Kids Kits Furniture
300.00
7040 -
Transfers to Library
Children's Computer Table
200.00
7040
Transfers to Library
Training Computer & Table
1,500.00
7040
Transfers to Library
Balboa - Nautical Binding
450.00
7040-
Transfers to Library
Ellison Dies - for Children's Program
650.00
7040.
Transfers to Library
End Pancls for Branches
400.00
7040
Transfers to Library
Staff Training for Customer Service
2,000.00
7040
Transfers to Library
Training Tables
2,700.00
Wells Fargo Business -4160 FY 03 -04 Gift
97,798.00
City of Newport Beach NO. BA- 006
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AMU
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
AMOUNT: 597,798.00
J Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
This budget amendment Is requested to provide for the following:
To increase revenue estimates and expenditure appropriations due to receipt of donation from the Newport Beach
Library Foundation.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 5901
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Library - Donations & Contributions
Signed:
Signed:
Financial approval: Administrative Services Director
Administrative Approval: City Manager
Amount
Debit Credit
$97,798.00
Automatic
$97,798.00
� - -2
Date
D to
Signed:
City Council Approval: City Clerk Date
Description
Division
Number
7011 Gen Fund - Facilities
Account
Number
C4010796 Library Service Improvements
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Financial approval: Administrative Services Director
Administrative Approval: City Manager
Amount
Debit Credit
$97,798.00
Automatic
$97,798.00
� - -2
Date
D to
Signed:
City Council Approval: City Clerk Date