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HomeMy WebLinkAbout10 - 05BA-008 - Contract ClassesCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 10 (August 10, 2004) TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Marie Knight, Director Recreation & Senior Services Department — 644 -3157- mknight @citv.newp_ort- beach.ca.us SUBJECT: Budget Amendment- Contract Classes RECOMMENDATION Approve a budget amendment to increase the Revenue and Expenditures Accounts due to increased registration and new contract classes, which require additional monitoring from temporary part- time staff and payments to instructors. Amount To Expenses $10,700 4330 -7030 salaries - Temporary - Recreation Leader $1,460 4330 -7... Benefit Accounts $163,40 4330 -8080 services - Prof. & Technical - Contract Instructors $175,560 Revenue $40,000 4330 -5150 Fee -Based Classes $3,000 4330 -5152 Tennis Classes $181,500 4330 -5158 surfing Classes <$4,500> 4330 -5160 sailing Classes $220,000 DISCUSSION Contract classes have grown over 20% this summer with increased enrollment in surf camps and pre - school programs. These classes require additional staff time for monitoring. Many of the classes are new and assigned specific beach locations and staff needs to check registration on site, monitor safety procedures and the quality of the programs. There is an anticipated increase in revenue to date of over $185,000 from surf camps alone. Contract instructors are paid a percentage of the enrollment fees, so as enrollment increases, so do expenses. Budget Amendment — Contract Classes (August 10, 2004) Page 2 The annual revenue from Contract Classes total over $750, 000, and within the first 30 days of the fiscal year more than half of that has been collected. Revenue to date are as follows:: Budget Title FY 2004/05 Revenue Amount as of 7/30/04 Budgeted Amended FY 2004/05 Budget Projection Fee -Based Classes 244,508 620,000 660,000 Tennis 20,541 63,000 66,000 Surfing 185,839 33,500 215,000' Sailing 19,506 42,500 38,000 Total 470,394 759,000 979,000 Revenue projections reflect an increase of $220,000 which will adequately fund an additional 1,000 hours for staff (pooled Recreation Leader hours) over the year to monitor the increased camps, classes and programs. The other expenditure of $163,400 is to cover additional instructor payments for the new classes. Environmental Review: NA Prepared by: 1 Andrea McGuire, Rkredl&Superintendent Submitted by: City of Newport Beach WO. BA- 008 BUDGET AMENDMENT 2004 -05 AMOUNT: $zza,soo.00 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase in Budgetary Fund Balance Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations due to increased registration and new contract classes. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Amount Description Fund Account Description Debit Credit 010 3605 Number 7030 $44,440.00 REVENUE ESTIMATES (3601) Number 7425 Medicare - Fringe Fund /Division Account Description 7439 PERS - ER Contribution 4330 5150 Fee Based Classes $40,000.00 PERS - EPMC 4330 5152 Tennis Classes $3,000.00 Recreation - Fee Based Classes 4330 5158 Suring Classes $181,500.00 Services - Professional & Technical 4330 5160 Sailing Classes $4,500.00 EXPENDITURE APPROPRIATIONS (3603) Division Number Account Number Automatic Signed: r "�W C_ - =i:3 � 19.4 . �— Financial Approval: Administrati a Services Director Signed: Administrative Qppro I: City Manager Signed: City Council Approval: City Clerk $10,700.00 $155.00 $805.00 $500.00 $163,400.00 Entry. Date Description Division Number 4330 Recreation - Fee Based Classes Account Number 7030 Salaries - Part-time Temporary Account Number 7425 Medicare - Fringe Account Number 7439 PERS - ER Contribution Account Number 7440 PERS - EPMC Division Number 4330 Recreation - Fee Based Classes Account Number 8080 Services - Professional & Technical Division Number Account Number Automatic Signed: r "�W C_ - =i:3 � 19.4 . �— Financial Approval: Administrati a Services Director Signed: Administrative Qppro I: City Manager Signed: City Council Approval: City Clerk $10,700.00 $155.00 $805.00 $500.00 $163,400.00 Entry. Date