HomeMy WebLinkAbout08 - 05BA-024 - Budget Transfer - ABLECITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
November 9, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob McDonell, Chief of Police
644 -3701, bmcdonell @nbpd.org
SUBJECT: Budget Transfer -ABLE
RECOMMENDATION:
Authorize the Administrative Services Department Director to transfer $90,777
from the Newport Beach Police Department budget to the Airborne Law
Enforcement (ABLE) Joint Powers Authority effective January 1, 2005.
DISCUSSION:
At the end of this calendar year, ABLE's Program Manager Lt. Bob Oakley will be
retiring after serving for eight years in that capacity. Earlier this year, given Lt.
Oakley's announcement of his intent to retire, the ABLE Board of Governors
developed a two -year management transition plan that will specifically provide for
the interim management of the Program while a new supervisor completes the
necessary orientation and training. This plan will essentially allow ABLE (a Joint
Powers Authority) to directly employ Bob Oakley through an employment
agreement as the temporary Bureau Commander upon his retirement from the
City of Newport Beach. With the approval of this action, the Newport Beach
Police Department will leave his Lieutenant's position unfilled for approximately
two years in order to accomplish the transition objective.
By way of background, as a result of an action taken in late 2002, ABLE added a
first line supervisor's position (a Sergeant) to the organization in an effort to
assist in the supervisory responsibilities, while also attempting to prepare for the
eventual day when an interim manager or the full -time replacement for the ABLE
Program Manager would be needed. Unfortunately, the initial supervisor
assigned to ABLE from Costa Mesa PD as a result of that action, decided that he
no longer was suited for flying; however, that decision did not come for an
extended period of time after observer training and his initial flight training. As
such, his replacement is just now engaged in actual flight training after he too
completed ground and observer training. Flight training is only the beginning of
the knowledge actually required to manage the Program, even on an interim
basis.
Budget Transfer — ABLE
November 9, 2004
Page 2
The Department will adjust our budget submittal at the beginning of next fiscal
year (as calculated by the Administrative Services Department) and maintain the
Lieutenant's position vacancy in order to facilitate the contract arrangement until
the new supervisor is adequately trained and capable of assuming responsibility
for the ABLE Program. The City Manager has approved this plan to facilitate the
management transition strategy. The City Attorney (Legal Counsel to ABLE) and
the City's Administrative Services Director have also been consulted and
approve the action as consistent with the ABLE Board of Governors' legal
authority and current PERS regulations.
Submitted by:
&4 4-W
Bob McDonell
CHIEF OF POLICE
Reports available upon request:
1. ABLE Board of Governors report Proposed Management Transition
Plan, dated August 18, 2004
2. ABLE Board of Governors report ABLE Personnel Changes, dated
September 24,2002
City of Newport Beach NO. BA- 024
BUDGET AMENDMENT
2004 -05 AMOUNT:
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
FXI Transfer Budget Appropriations PX No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To transfer salary savings from an unfilled position to ABLE to provide for a management transition plan.
ACCOUNTING ENTRY:
BUDGETARYFUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
1830
Account
Number
7010
Account
Number
7067
Account
Number
7070
Account
Number
7210
Account
Number
7373
Account
Number
7441
Account
Number
7442
Division Number
Account Number
Signed:
Signed:
Signed:
Administrative
Description
Description
Description
Police - Patrol
Salaries - Safety
Longevity Pay
Scholastic Pay
Cafeteria/Medical Allowance
Compensated Absence
PERS Employer Contribution
PERS Employee Contribution
1830 Police - Patrol
8162 ABLE - Management
I: Administrative Services Director
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$57,922.00
$2,640.00
$1,710.00
$3,600.00
$1,710.00
$17,625.00
$5,570.00
Automatic
$90,777.00
10-27-
Date
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Date