HomeMy WebLinkAbout04 - C-3698 - Green Acres Retrofit Swivel Ell ConstructionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
November 9, 2004
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgurdher@city.newport-beach.ca.us
SUBJECT: GREEN ACRES RETROFIT SWIVEL ELL CONSTRUCTION —
COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3698
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On June 22, 2004, the City Council authorized the award of Green Acres Retrofit Swivel
Ell Construction to GCI Construction, Inc. The contract provided for the construction of
swivel ell irrigation water connections at the Newport Beach and Big Canyon Country
Clubs (NBCC and BCCC). These connections allow the two country clubs to use either
Green Acres Project (GAP) reclaimed water or to use City of Newport Beach domestic
water. Because of concems regarding the GAP product water quality that potentially
could cause salt build up, very detailed end user agreements were prepared for BCCC
and NBCC. The agreement with NBCC and BCCC provides for protection if the GAP
product water causes damage to the courses and allows them to request a switch back
to domestic water supply if they can correlate the damage to GAP product water.
These newly constructed swivel ells provide the flexibility to switch from one water
source to another.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $196,600.00
Actual amount of bid items constructed: 196,600.00
Total amount of change orders: 9,362.25
Final contract cost: $205,962.25
SUBJECT: Green Acres Retrofit Swivel ell Construction -Completion And Acceptance of Contract No. 3698
November 9, 2004
Page 2
The final overall construction cost including Change Orders was 4.76 percent over the
original bid amount. One Change Order in the amount of $9,362.25 provided for
additional concrete pad and pipe support at the NBCC.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
Funding Availability_
The BCCC overall share of this construction contract was $90,256.00, with NBCC
contributing one third of the construction funding ($35,000.00) towards their connection.
Account Description Account Number Amount
Green Acres Project 7501- C5500075 $205,962.25
The original scheduled completion date was August 16, 2004. Due to the change order
work, the completion date was extended to September 30, 2004. All work was
completed by the revised completion date.
Prepared by: Submitted b
R. Gunther, P.E. / ph G. Badum
Construction Engineer Put)F'C Works Director