HomeMy WebLinkAbout11 - 05BA-045 - Motorcycle ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No.
March 8, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: General Services Department
David E. Niederhaus, Director, 949 - 644 -3055
dniederhaus @city.newport- beach.ca.us
SUBJECT: Purchase of Replacement Motorcycles
ISSUES:
Two police motorcycles were damaged in a collision in November of last year One of the
units cannot be repaired. While the other motorcycle is repairable, it may not stand up to
the demands of daily traffic enforcement duty. Should the City purchase two motorcycles
to replace the damaged units?
RECOMMENDATIONS:
Authorize the purchase of two BMW motorcycles for an estimated cost of $40,800.
Approve Budget Amendment BA , transferring $40,800 from unappropriated
Internal Service Fund reserves to the General Services Department Account 6120 -9100
to fund the cost to purchase the two units and the associated setup costs.
DISCUSSION:
On November 28, 2004, Units 2113, a 2002 BMW motorcycle, and 2123, a 2004 BMW
motorcycle, were struck by another car, whose driver made an illegal left turn. Unit 2113
incurred over $6,000 in damage, and Unit 2123, which had been placed into service only
two months prior, was a total loss.
Unit 2113 is being repaired and returned to BMW under provisions of the buy back
program afforded in the purchase contract. The unit will be reconditioned and made
available for retail sale, as is normal practice for many CHP and local police department
motorcycles. Staff has invoiced the other party and his insurance company for the repair
cost of Unit 2113, the replacement cost of Unit 2123 and for the damage to radios and
auxiliary equipment from both motorcycles, a total of over $32,600.
Purchase of Replacement Motorcycles
March 8, 2005
Page 2
Consequently, we are seeking approval to purchase two replacement motorcycles for the
Police Department. We have purchased similar motorcycles recently and these units
would be added to that order.
FUNDING:
Adequate reserves are available in the Internal Service Fund (ISF) to fund this
unbudgeted expenditure. Any proceeds from an insurance settlement will be transferred
to the ISF.
ENVIRONMENTAL REVIEW:
This action requires no environmental review, as it is not a project pursuant to CEQA.
SUMMARY:
Following the November accident, the Police Department inventory is currently two
motorcycles below its authorized limit. Approval of the purchase of two motorcycles and
the associated budget amendment will ensure the Police Department has a full allotment
of motorcycles for traffic enforcement activities.
Prepared by:
Mike Pisani
Deputy General Services Director
Attachment: BudgetAmendment Form
Submitted by:
David E. Niederhaus
General Services Director
City of Newport Beach
BUDGET AMENDMENT
2004 -05
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 045
AMOUNT: $40,800.00
�X Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations to replace two damaged motorcycles.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
610 3605 Equipment Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed
Description
Description
6120 Equipment Maint. - Purchasing
9100 Rolling Equipment
A:2� c / K-4-z
Financial_ Approval: Administrative Services
Administrative
City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$40,800.00 '
' Automatic
ate? �S
Date
5
Date
Date