HomeMy WebLinkAbout09 - Hoag Hospital Master Plan Update Supplemental EIRCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
March 8, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Patricia Temple, Planning Director
Planning Department
9491644 -3228. ptemple @city.newport- beach.ca.us
SUBJECT: Professional Services Agreement to prepare a Supplemental
Environmental Impact Report for the Hoag Hospital Master Plan Update
project.
RECOMMENDATIONS:
1) Approve a Professional Services Agreement with BonTerra Consulting of Costa
Mesa, California, for professional environmental services to prepare a Supplemental
Environmental Impact Report for an amount not to exceed $280,360; and
2) Authorize City Manager to sign Agreements.
DISCUSSION:
Hoag Memorial Hospital Presbyterian proposes to revise the Master Plan for the
hospital campus that was approved in 1992. The revised Master Plan relocates
approximately 200,000 square feet of approved but not - yet - developed building area
from the Lower Campus at Coast Highway to the Upper Campus at Hospital Road. Up
to 25,000 square feet of additional building area entitlement over and above the
relocated entitlement is also proposed on the Upper Campus. Development consistent
with the revised Master Plan would allow consolidation of in- patient services on the
Upper Campus and facilitate completion of State - required seismic retrofit and
renovations to existing structures. Renovations and construction pursuant to the
revised Master Plan would extend through the year 2015.
Hoag Hospital EIR
March 8, 2005
Page 2
The application for revision of the Hoag Hospital Master Plan includes requests for
approval of an Amendment to the General Plan Land Use Element (Hoag Hospital
Area), a Planned Community Development Plan Amendment, and amendment of the
Development Agreement.
Environmental Impact Report Preparation
Staff conducted a preliminary evaluation of the proposed project and concluded that an
Environmental Impact Report should be prepared. Because analysis of some impacts
included in the Environmental Impact Report (EIR) prepared for the existing Hoag
Master Plan remains relevant, a Supplemental EIR expanding upon the previous EIR
will be prepared. The Supplemental EIR will focus on those subject areas where
changes in the proposed project development or in the environmental setting require
updated, new, or additional analysis.
City Council Policy K -3 allows the City to select a qualified consultant for environmental
services without a competitive bidding process and BonTerra was selected on the basis
of experience, cost, and scope of services provided. The consultant has provided a
proposed Scope of Work to perform professional environmental services for the City of
Newport Beach for the preparation and processing of a Supplemental Environmental
Impact Report and supporting documents. The Scope of Work including a schedule for
completion is included as Exhibit "A" to the draft professional services agreement attached
to this report. Exhibit "B" to the agreement sets forth the itemized costs for preparation of
the EIR and Exhibit "C" to the agreement contains the consultants' billing rates.
Staff has reviewed the Scope of Work for the Supplemental EIR contract and believes it is
adequate to meet or exceed the minimum requirements set forth by the California
Environmental Quality Act. Analysis will focus on Land Use, Transportation and
Circulation, Air Quality, Noise, Visual /Aesthetics, Cumulative Impacts, and Growth
Inducting Impacts. Traffic analysis will be provided by Linscott, Law and Greenspan in
conjunction with Urban Crossroads and noise analysis will be provided by Mestre Greve
Associates, all as subcontractors to BonTerra. The environmental consulting fees for
tasks described in the Scope of Work including staff hours, technical studies, direct
expenses, and printing have been reviewed by staff and are considered appropriate and
warranted.
Hoag Hospital EIR
March 8, 2005
Page 3
Funding Availability:
The cost of these contracts will be the responsibility of Hoag Memorial Hospital
Presbyterian.
Submitted by:
Prepared by:
o
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SHARON Z. WOOD PATRICIA TEMPLE
Assistant City Manager Planning Director
Attachments: 1. Draft Professional Services Agreement from BonTerra
Consulting
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, entered into this 9th day of March, 2005, by and between
CITY OF NEWPORT BEACH, a Municipal Corporation (hereinafter referred to as "City'),
and BonTerra Consulting, whose address is 151 Kalmus Drive, Suite E -200, Costa Mesa,
California 92626 (hereinafter referred to as "Consultant "), is made with reference to the
following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under
the laws of the State of California with the power to carry on its business
as it is now being conducted under the statutes of the State of California
and the Charter of City.
B. City desires to engage Consultant to prepare an Environmental Impact
Report pursuant to the California Environmental Quality Act (Project) upon
the terms and conditions contained in this Agreement.
C. The principal member of Consultant is, for purposes of this Project,
Kathleen Brady.
D. City has solicited and received a proposal from Consultant, has reviewed
the previous experience and evaluated the expertise of Consultant, and
desires to contract with Consultant under the terms and conditions
provided in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
Parties as follows:
TERM
The term of this Agreement shall commence on the date first indicated above
and shall terminate on the 30th day of January, 2005, unless terminated earlier as set
forth herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the duties set forth in the scope of work,
attached hereto as Exhibit "A" and incorporated herein by reference. All work and
documents shall be prepared in accordance with and shall contain all items required by
the California Environmental Quality Act (CEQA), CEQA Implementing Guidelines and
City of Newport Beach ordinances and policies. Consultant shall furnish all
environmental documents and forms to City in electronic format, Microsoft word 2000,
or other format acceptable to City.
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2.1 If Consultant is requested by City to revise or supplement the draft or final
Environmental Impact Report, with additional data, information or analysis as a result of
the Environmental Impact Report's failure to comply with requirements of CEQA,
Consultant shall provide such revision or supplement at no additional cost to City
provided that such revisions are within the scope of work required in Exhibit "A ".
2.2 If changes to existing laws, rules, regulations or policies of any state, federal
or local governmental authority having jurisdiction over the project occur during the term of
this Agreement that require modification of the draft or final Environmental Impact Report,
Consultant will perform such additional services on a time - and - materials basis.
3. COMPENSATION TO CONSULTANT
City shall pay Consultant foi
this Section and the schedule of
incorporated herein by reference.
this Agreement without prior written
work performed in accordance with
price of two hundred eighty thousan
the services in accordance with the provisions of
ompensation, attached hereto as Exhibit "B" and
Jo rate changes shall be made during the term of
approval of City. Consultant's compensation for all
this Agreement shall not exceed the total contract
I three hundred sixty dollars ($280,360.00).
3.1 Consultant shall maintain accounting records of its billings which include the
name of the employee, type of work performed, times and dates of all work which is billed
on an hourly basis and all approved incidental expenses including reproductions,
computer printing, postage and mileage.
3.2 Consultant shall submit monthly invoices to City payable by City within thirty
(30) days of receipt of invoice subject to the approval of the City.
3.3 Consultant shall not receive any compensation for extra work without prior
written authorization of City. Any authorized compensation shall be paid in accordance
with scheduled billing rates, attached hereto as Exhibit "C" and incorporated herein by
reference.
3.4 City shall reimburse Consultant only for those costs or expenses which have
been specifically approved in this Agreement, or specifically approved in advance by City.
Such costs shall be limited to and shall include nothing more than the following costs
incurred by Consultant:
A. Approved document printing, reprographics, and reproduction charges.
B. Postage, delivery, and mileage charges.
C. Actual costs and /or other costs and /or payments specifically authorized in
advance in writing and incurred by Consultant in the performance of this
Agreement.
3.5 Notwithstanding any other paragraph or provision of this Agreement,
beginning on the effective date of this Agreement, City may withhold payment of ter
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percent (10 %) of each approved payment as approved retention until all services under
this Agreement have been substantially completed.
4. STANDARD OF CARE
4.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the services required by this Agreement, and that it will
perform all services in a manner commensurate with the community professional
standards. All services shall be performed by qualified and experienced personnel who
are not employed by City nor have any contractual relationship with City. Consultant
represents and warrants to City that it has or shall obtain all licenses, permits,
qualifications and approvals required of its profession. Consultant further represents
and warrants that it shall keep in effect all such licenses; permits and other approvals
during the term of this Agreement.
4.2 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, or acts of God, or the failure of City to furnish timely information or
to approve or disapprove Consultant's work promptly, or delay or faulty performance by
City, contractors, or governmental agencies, or any other delays beyond Consultant's
control or without Consultant's fault.
5. INDEPENDENT PARTIES
City retains Consultant on an independent contractor basis and Consultant is not an
employee of City. The manner and means of conducting the work are under the control of
Consultant, except to the extent they are limited by statute, rule or regulation and the
expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
constitute Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over the details
in means of performing the work provided that Consultant is compliance with the terms of
this Agreement. Anything in this Agreement which may appear to give City the right to
direct Consultant as to the details of the performance of the services or to exercise a
measure of control over Consultant shall mean that Consultant shall follow the desires of
City only with respect to the results of the services.
6. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator, and any other agencies which may have jurisdiction or interest in
the work to be performed. City agrees to cooperate with the Consultant on the Project.
7. PROJECT MANAGER
Consultant shall assign the Project to a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
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times during the Project term. Consultant has designated Kathleen Brady to be its Project
Manager. Consultant shall not bill any personnel to the Project other than those personnel
identified in Exhibit "C ", whether or not considered to be key personnel, without City's prior
written approval by name and specific hourly billing rate. Consultant shall not remove or
reassign any personnel designated in this Section or assign any new or replacement
person to the Project without the prior written consent of City. City's approval shall not be
unreasonably withheld with respect to removal or assignment of non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
8. TIME OF PERFORMANCE
Time is of the essence in the performance of the services under this Agreement.
Consultant shall perform services in timely manner as necessary for the City of Newport
Beach to comply with the submittal and processing requirements of the Permit
Streamlining Act. The failure by Consultant to provide services in such timely manner
may result in termination of this Agreement by City, and the assessment of damages
against Consultant for delay. Notwithstanding the foregoing, Consultant shall not be
responsible for delays which are due to causes beyond Consultant's reasonable control.
However, in the case of any such delay in the services to be provided for the Project,
each party hereby agrees to provide notice to the other party so that all delays can be
addressed.
8.1 Consultant shall submit all requests for extensions of time for performance in
writing to the Project Administrator not later than ten (10) calendar days after the start of
the condition which purportedly causes a delay, and not later than the date upon which
performance is due. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays, which are beyond
Consultant's control.
8.2 For all time periods not specifically set forth herein, Consultant shall respond
in the most expedient and appropriate manner under the circumstances by telephone, fax,
hand delivery or mail.
9. CITY POLICY
Consultant will discuss and review all matters relating to policy and project
direction with the Project Administrator in advance of all critical decision points in order
to ensure that the Project proceeds in a manner consistent with City goals and policies.
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10. CONFORMANCE TO APPLICABLE LAW REQUIREMENT
All work prepared by Consultant shall conform to applicable city, county, state
and federal laws, regulations and permit requirements and be subject to approval of the
Project Administrator and City.
11. PROGRESS
Consultant is responsible to keep the Project Administrator and /or his /her duly
authorized designee informed on a regular basis regarding the status and progress of
the work, activities performed and planned, and any meetings that have been scheduled
or are desired.
12. HOLD HARMLESS
Consultant shall indemnify, defend, save and hold harmless City, its City Council,
boards and commissions, officers and employees from and against any and all loss,
damages, liability, claims, allegations of liability, suits, costs and expenses for damages
of any nature whatsoever, including, but not limited to, bodily injury, death, personal
injury, property damages, or any other claims arising from any and all negligent acts or
omissions of Consultant, its employees, agents or subcontractors in the performance of
services or work conducted or performed pursuant to this Agreement. This indemnity
shall apply even in the event of negligence of City, or its employees, or other
contractors, excepting only the sole negligence or willful misconduct of City, its officers
or employees, and shall include attorneys' fees and all other costs incurred in defending
any such claim. Nothing in this indemnity shall be construed as authorizing any award
of attorneys' fees in any action on or to enforce the terms of this Agreement.
13. INSURANCE
Without limiting consultant's indemnification of City, and prior to commencement
of work, Consultant shall obtain and provide and maintain at its own expense during the
term of this Agreement policy or policies of liability insurance of the type and amounts
described below and satisfactory to City. Certification of all required policies shall be
signed by a person authorized by that insurer to bind coverage on its behalf and must
be filed with City prior to exercising any right or performing any work pursuant to this
Agreement. Except workers compensation, all insurance policies shall add City, its
elected officials, officers, agents, representatives and employees as additional insured
for all liability arising from Consultant's services as described herein.
All insurance policies shall be issued by an insurance company currently
authorized by the Insurance Commissioner to transact business of insurance in the
State of California, and with the exception of worker's compensation insurance policy,
shall have an assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of Bests Key Rating
Guide unless otherwise approved by the City Risk Manager.
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A. Worker's compensation insurance covering all employees and principals
of Consultant, per the laws of the State of California.
B. Commercial general liability insurance covering third party liability risks,
including without limitation, contractual liability, in a minimum amount of
One Million Dollars ($1,000,000) combined single limit per occurrence for
bodily injury, personal injury and property damage. If commercial general
liability insurance or other form with a general aggregate is used, either
the general aggregate shall apply separately to this Project, or the general
aggregate limit shall be twice the occurrence limit.
C. Commercial auto liability and property insurance covering any owned and
rented vehicles of Consultant in a minimum amount of One Million Dollars
($1,000,000) combined single limit per accident for bodily injury and
property damage.
D. Professional errors and omissions insurance that covers the services to be
performed in connection with this Agreement in the minimum amount of
One Million Dollars ($1,000,000), if available.
Said policy or policies shall be endorsed to state that coverage shall not be
canceled or materially altered by either party, except after thirty (30) days' prior notice
has been given in writing to City. Consultant shall provide 30 days notice of any
material change to their coverage. Consultant shall give City prompt and timely notice
of claim made or suit instituted arising out of Consultant's operation hereunder.
Consultant shall also procure and maintain, at its own cost and expense, any additional
kinds of insurance, which in its own judgment may be necessary for its proper protection
and prosecution of the work.
Consultant agrees that, in the event of loss due to any of the perils for which it
has agreed to provide comprehensive general and automotive liability insurance,
Consultant shall look solely to its insurance for recovery. Consultant hereby grants to
City, on behalf of any insurer providing comprehensive general and automotive liability
insurance to either Consultant or City with respect to the services of Consultant herein,
a waiver of any right of subrogation which any such insurer of said Consultant may
acquire against City by virtue of the payment of any loss under such insurance.
14. PROHIBITION AGAINST TRANSFERS
Consultant shall not assign, sublease, hypothecate or transfer this Agreement or
any of the services to be performed under this Agreement, directly or indirectly, by
operation of law or otherwise without prior written consent of City. Any attempt to do so
without consent of City shall be null and void.
The sale, assignment, transfer or other disposition of any of the issued and
outstanding capital stock of Consultant, or of the interest of any general partner or joint
venture or syndicate member or co- tenant if Consultant is a partnership or joint- venture
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or syndicate or co- tenancy, which shall result in changing the control of Consultant,
shall be construed as an assignment of this Agreement. Control means fifty percent
(50 %) or more of the voting power, or twenty -five percent (25 %) or more of the assets of
the corporation, partnership or joint-venture.
15. OWNERSHIP OF DOCUMENTS
Each and every report, draft, work product, map, record and other document
reproduced, prepared or caused to be prepared by Consultant pursuant to or in
connection with this Agreement shall be the exclusive property of City.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed documents for other projects
and any use of incomplete documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this
Agreement by City or persons other than Consultant is waived against Consultant and
City assumes full responsibility for such changes unless City has given Consultant prior
notice and has received from Consultant written consent for such changes.
Consultant shall, at such time and in such form as City may require, furnish
reports concerning the status of services required under this Agreement.
16. CONFIDENTIALITY
The information, which results from the services in this Agreement, is to be kept
confidential unless the release of information is authorized by City.
17. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of his responsibilities under this
Agreement, City agrees to provide access to, and upon request of Consultant, one copy of
all existing record information on file at City. Consultant shall be entitled to rely upon the
accuracy of information provided by City without independent review or evaluation. City
will provide all such materials in a timely manner so as not to cause delays in Consultant's
work schedule.
18. ADMINISTRATION
This Agreement will be administered by the Planning Department. Patricia
Temple, Planning Director, shall be considered the Project Administrator and shall have
the authority to act for City under this Agreement. The Project Administrator or his /her
authorized representative shall represent City in all matters pertaining to the services to
be rendered pursuant to this Agreement. In performing duties set forth in the Scope of
Services in Exhibit "A ", Consultant shall report to, coordinate with, receive direction
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from, and be responsive to David Lepo, Project Manager for Hogle- Ireland, Inc, under
separate contract with City, as an authorized representative of the Project Administrator.
19. RECORDS
Consultant shall keep records and invoices in connection with the work to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement. All such records shall be
clearly identifiable. Consultant shall allow a representative of City to examine, audit and
make transcripts or copies of such records during normal business hours. Consultant
shall allow inspection of all work, data, documents, proceedings and activities related to
the Agreement for a period of three (3) years from the date of final payment under this
Agreement
20. WITHHOLDINGS
City may withhold payment of any disputed sums until satisfaction of the dispute
with respect to such payment. Such withholding shall not be deemed to constitute a
failure to pay according to the terms of this Agreement. Consultant shall not discontinue
work as a result of such withholding. Consultant shall have an immediate right to
appeal to the City Manager or his designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of seven
percent (7 %) per annum from the date of withholding of any amounts found to have
been improperly withheld.
21. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than would have
resulted if there were not errors or omissions in the work accomplished by Consultant,
the additional expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under any other sections of this Agreement.
22. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other consultants in connection with the Project.
23. CONFLICTS OF INTEREST
A. The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act "), which (1) requires such
persons to disclose financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits
such persons from making, or participating in making decisions that will
foreseeably financially affect such interest.
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B. If subject to the Act, Consultant shall conform to all requirements of the
Act. Failure to do so constitutes a material breach and is grounds for
termination of this Agreement by City. Consultant shall indemnify and
hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
24. SUBCONSULTANT AND ASSIGNMENT
Except as specifically authorized under this Agreement, the services included in
this Agreement shall not be assigned, transferred, contracted or subcontracted without
prior written approval of City.
25. NOTICES
All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States
mail, postage prepaid, first class mail, addressed as hereinafter provided.
All notices, demands, requests or approvals from Consultant to City shall be
addressed to City at:
Patricia Temple
City of Newport Beach
3300 Newport Boulevard
P. O. Box 1768
Newport Beach, CA, 92658 -8915
(949) 644 -3200
(949) 644 -3229 Fax
All notices, demands, requests or approvals from City to Consultant shall be
addressed to Consultant at:
Kathleen Brady
BonTerra Consulting
151 Kalmus Drive, Suite E -200
Costa Mesa, CA 92626
(714) 444 -9199
(714) 444 -9599 Fax
26. TERMINATION
In the event either part hereto fails or refuses to perform any of the provisions
hereof at the time and in the manner required hereunder, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period of
two (2) days, or if more than two (2) days are reasonably required to cure the default and
the defaulting party fails to give adequate assurance of due performance within two (2)
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days after receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, the nondefaulting party may terminate the
Agreement forthwith by giving to the defaulting party written notice thereof.
27. City shall have the option, at its sole discretion and without cause, of
terminating this Agreement by giving seven (7) days' prior written notice to Consultant as
provided herein. Upon termination of this Agreement, City shall pay to the Consultant that
portion of compensation specified in this Agreement that is earned and unpaid prior to the
effective date of termination.
28. COMPLIANCES
Consultant shall comply with all laws, state or federal and all ordinances, rules and
regulations enacted or issued by City.
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant or condition contained herein, whether of the same or
a different character.
30. PATENT INDEMNITY
The Consultant shall indemnify City, its agents, officers, representatives and
employees against liability, including costs, for infringement of any United States letters
patent, trademark, or copyright infringement, including costs, contained in Consultant's
drawings and specifications provided under this Agreement.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the Parties hereto, and all preliminary negotiations and
agreements of whatsoever kind or nature are merged herein. No verbal agreement or
implied covenant shall be held to vary the provisions herein. Any modification of this
Agreement will be effective only by written execution signed by both City and
Consultant.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be
executed on the day and year first written above.
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APPROVED AS TO FORM:
By:
Robin Clauson
City Attorney for the
City of Newport Beach
ATTEST:
By:
LaVonne Harkless
City Clerk
CITY OF NEWPORT BEACH
A Municipal Corporation
By:
Homer L. Bludau
City Manager for the
City of Newport Beach
CONSULTANT
By:
BonTerra Consulting
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EXHIBIT "A"
SCOPE OF WORK
Proiect Understanding
The City of Newport Beach prepared Program Environmental Impact Report
(EIR) 142 for the Hoag Hospital Master Plan and Supplemental Draft EIR in
1992. The CEQA Guidelines identify a Program EIR as "an EIR which may be
prepared on a series of actions that can be characterized as one large project
and are related either:
(1) Geographically,
(2) Logical parts in the chain of contemplated actions,
(3) In connection with issuance of rules, regulations, plans, or other
general criteria to govern the conduct of a continuing program, or
(4) As individual activities carried out under the same authorizing
statutory or regulatory authority and having generally similar
environmental effects which can be mitigated in similar ways."
Program EIR 142 addressed the implementation of the Hoag Hospital Master
Plan, the associated Planned Community Development Plan (PCDP), and
District Regulations and Development Agreement. The project site is divided into
two major planning areas known as the Upper and Lower Campuses, which are
divided roughly along the Coastal Zone boundary. The City has approved up to
577,889 square feet of development in the lower campus portion of the project
and up to 756,349 square feet of development on the upper campus. The first
two phases of development on the project site have been completed.
Approximately 32 percent of the approved square footage for the Lower Campus
and 91 percent of the Upper Campus approved square footage is existing onsite;
however, the approved project provided for demolition of existing structures and
new development. Future phases for the Lower Campus would provide for an
expanded and relocated childcare center, new Outpatient Building, and a new
medical office building.
The project proposes a General Plan Amendment and PCDP and District
Regulations Amendment to allow a reallocation of square footage from the Lower
Campus to the Upper Campus. A total of 225,000 square feet of development
would be reallocated for development within the Upper Campus. With the
reallocation of square footage from the Lower Campus to the Upper Campus, the
secondary access point off of Superior Avenue would be considered an optional
entry point. Additionally, the project would include the addition of up to 25,000
square feet of additional medical building area entitlement in recognition of the
square footage that has been allocated for the cogeneration facility that was not
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included in the original 1993 Master Plan. The overall types of uses, height
limitations, and parking requirements would not change.
Scope of Work
Section 15163 of the CEQA Guidelines allows a lead agency to prepare a
supplement to an EIR when any of the conditions described in Section 15162
(requirements for a Subsequent EIR) would require the preparation of a
subsequent EIR, but only minor additions or changes are necessary to make a
previous EIR adequately apply to the project in the changed situation. Section
15163(b) further states, "the supplement to the EIR need contain only the
information necessary to make the previous EIR adequate for the project as
revised" and "the supplement may be circulated by itself without re- circulating the
previous draft or final EIR ". Based on this guidance, it is assumed that a
Supplement to Final EIR 142 would be required. The Supplement will focus on
those areas associated with construction of the planned improvements.
The following tasks are proposed for the completion of the Supplemental
Environmental Impact Report (SEIR):
Task 1 Project Kick Off
The BonTerra Consulting team members will coordinate with Hoag Hospital, the
City staff, and other appropriate team members to discuss the project and the
proposed scope of work. This coordination effort is proposed to ensure the City
concurs with the scope of work.
Task 1 Deliverables: 1. One (1) project meeting
Task 2 Notice of Preparation
An integral part of every project requiring CEQA compliance is determining which
environmental issues require evaluation. BonTerra believes in using the CEQA
process as it was intended: to screen out issues that are not significant to
prevent unnecessary documentation efforts. If there is adequate documentation
or other available information to reach the conclusion that there will not be a
significant environmental effect from project implementation, no further technical
analyses are required. To accomplish this, an Initial Study will be prepared and
attached to the NOP. The Initial Study will be based on the CEQA checklist. The
Initial Study will identify those issues that are either not applicable or have been
fully addressed in Final EIR 142 and no further analysis is required. A review of
the applicable mitigation measures from Final EIR 142 will be prepared as part of
the analysis in the Initial Study. This will allow the City to understand those
measures that require further tracking as part of the mitigation monitoring
program, and allow those reviewing the NOP to understand what provisions are
already in place to protect the environment.
RWm +ensv+ewportJOOBtBOnTerra Contraa4030205 do, 13
These conclusions and substantiating information will be documented in the
NOR A draft NOP will be submitted to the City for review. BonTerra Consulting
will revise the NOP to reflect the comments of the City. Should additional
changes to the NOP be required, it is recommended that this be done at a
working meeting where the wording of the necessary changes can be agreed
upon. This will save time and allow BonTerra Consulting to finalize the NOP for
public distribution. The distribution on the NOP to responsible and trustee
agencies will be done via certified mail and will be based on the City's distribution
list. The NOP will be provided to the City in PDF format for posting on their web
site. To limit the number of copies of the full NOP that would need to be
distributed, the City may elect to send a Notice of Availability to a larger mailing,
which includes interest groups and individuals, who have expressed an interest
in Hoag Hospital. BonTerra Consulting will prepare the Notice of Availability of
the NOR It is assumed that the notice will be one page and will be sent via first
class mail. This can then be used as a newspaper notice should the City
determine that publication of the Notice of Availability is warranted.
Task 2 Deliverables: 1. Five (5) copies of the Draft NOP for City review
2. Meeting to review comments on the NOP
3. Distribution by certified mail of twenty -five (25) copies of
the Final NOP
4. NOP in PDF format for posting on the web site
5. Five (5) copies of the Notice of Availability for the NOP
for City review
6. Mailing of up to fifty (50) Notices of Availability by first
class mail
Task 3 Preparation of Screencheck Supplemental EIR
BonTerra Consulting will prepare the Screencheck SEIR based upon the NOP
and responses received, community and agency input received through the
scoping meeting, if convened, and evaluations in the technical studies. The
document will clearly identify that the focus of the SEIR is limited to the
reallocation of square footage from the Lower Campus to the Upper Campus,
and is not a reevaluation of the merits of the approved Hoag Hospital Master
Plan. It will summarize those topics identified as not needing further evaluation
based on the findings of the NOP or where there would be no new impacts
beyond those addressed in Final EIR 142. Topical issues not expected to need
further evaluation include earth resources, population, employment and housing,
pubic services and utilities, and public amenities. These issues have been fully
addressed in Final EIR 142 and the modifications to the project would not be
expected to result in greater or new impacts. Additionally, it is assumed that the
Final EIR provides sufficient evaluation of alternatives.
Further analysis for biological resources, cultural resources, and public health
and safety is not proposed in the SEIR; however, for each of these topics it is
recommended that there be updated research to support the finding that the
R eMkNe portU0O&Boffem Contact -030205.doc 14
Final EIR adequately addresses these issues. For biological resources, it is
recommended that a biologist conduct a field survey to confirm that there are no
new resources that would be affected by the project. This effort, which would
include the field survey and writeup for the Initial Study, would not exceed a day's
effort by the biologist. For cultural resources and public health and safety,
updated record searches are recommended to substantiate the finding that no
new impacts are expected. No fieldwork is proposed for either of these topical
areas. The record searches would be reference material, but not incorporated as
appendices to the SEIR.
The SEIR will clearly identify significant environmental effects anticipated for
each environmental issue with proposed project implementation. BonTerra
Consulting will evaluate the significance criteria developed as part of Final EIR
142. These criteria will be used if they apply to the proposed project and if the
City finds them to be still relevant. If necessary, the thresholds will be modified
or new ones developed to adequately address the proposed project. The
thresholds will be stated in each technical section to enable the reader to clearly
understand the analytical process used to identify potential project impacts.
Analysis of existing and future conditions will be formulated for the following
scenarios: 1) existing plus project condition; 2) Year 2015– existing plus
cumulative projects; 3) Year 2015 – existing plus project plus cumulative projects;
4) General Plan [Year 2025]; 5) General Plan [Year 2025] plus project. The
format of the document for each topical area will include a description of the
existing conditions, summary of the impacts identified in Final EIR 142, an
evaluation of proposed modifications to the Master Plan and PCDP, listing of the
mitigation measures from Final EIR 142, and identification of any new mitigation
measures proposed to reduce the potential impacts associated with the project.
The following topical areas will be evaluated:
Land Use —The SEIR will document existing land uses onsite, as well as uses
surrounding the project site. A discussion of the compatibility of the project with
surrounding land uses and consistency with applicable planning documents will
be provided. The existing General Plan will be used as the basis for the analysis.
Given that the type of uses proposed are the same as what is provided for in the
Hoag Hospital Master Plan, the evaluation of compatibility will be focused on the
uses immediately surrounding the project. No impacts to the larger community
would be anticipated with the modifications proposed.
Transportation and Circulation — Linscott, Law and Greenspan, as a sub - consultant
to and under separate contract with BonTerra Consulting, are conducting the traffic
analysis. On behalf of BonTerra Consulting, Linscott, Law and Greenspan (LLG)
will compile and review prior area traffic data and forecasts to include previous staff
correspondence, traffic studies and other relevant area transportation planning
documents. LLG will visit the project study area to inventory existing conditions
with respect to existing roadway physical characteristics (i.e., intersection lane
configurations, widths, posted speed limit, adjacent land use, on- street parking
R�mjedsWewp IUOOMBonTev Contmd- 030205.doc 15
1�1
restrictions, etc.), and public transit service. An inventory of the lane geometry and
intersection control at the 15 key intersections located within the City of Newport
Beach, and 9 key intersections in the City of Costa Mesa, selected for the study will
be taken. These intersections will include the following:
Newport Beach Intersections
1. Orange Street & PCH
2. Prospect Street & PCH
3. Balboa Boulevard /Superior Avenue & PCH
4. Riverside Avenue & PCH
5. Tustin Avenue & PCH
6. Dover Drive /Bayshore Drive & PCH
7. Bayside Drive & PCH
8. Jamboree Road & PCH
9. Newport Boulevard & Via Lido
10. Newport Boulevard & Hospital Road
11. Superior Avenue & Placentia Avenue
12. Newport Boulevard southbound "off- ramp" & PCH
13. Superior Avenue & Hospital Road
14. Hoag driveway & Hospital Road
15. Hoag driveway & PCH
Costa Mesa Intersections
16. Newport Boulevard /19th Street
17. Newport Boulevard /Broadway
18. Newport Boulevard /Harbor Boulevard
19. Newport Boulevard /18th Street - Rochester Avenue
20. Newport Boulevard /17th Street
21. Newport Boulevard /16th Street
22. Newport Boulevard /Industrial Way
23. Superior Avenue /16th Street
24. Superior Avenue /17th Street
LLG will obtain the existing AM and PM peak hour traffic volumes at each of the
15 key intersections listed above from the City of Newport Beach, and at the nine
key intersections listed above from the City of Costa Mesa. LLG will develop traffic
generation forecasts for the project for use in the Existing + Project scenario. The
forecasts for the project will be prepared for the typical weekday, AM peak
commute hour, and PM peak commute hour. The forecast will be based on
empirical trip generation rates derived as part of the Phase II TPO, or the Newport
Beach Traffic Model rates, or from another source deemed to be more appropriate.
The project traffic generation estimates will be provided to City staff for their review,
and upon the City's approval, these estimates will be applied to develop the
Existing + Project scenario.
RAPM,OSNe PCIU008\BOnTeva ntaet 30I05doc 16
Project traffic generation estimates will also be compared against the City's traffic
model assumptions for the Hoag campus, to validate the reasonableness of the
model forecasts that will be the basis for the Year 2015 and Year 2025 scenarios
for the project
LLG will develop a project traffic distribution pattern based on project trip
distribution data to be provided by Urban Crossroads, and submit to City staff for
their review. The project - related traffic will be distributed and assigned to the street
system, and added to existing (Year 2005) volumes to develop the Existing +
Project traffic forecasts.
For the 15 key intersections in Newport Beach, LLG will obtain the Year 2015
Cumulative Base (i.e., Hoag Master Plan buildout year without the proposed
project) forecasts from Urban Crossroads. These will be reviewed in detail and
applied in the level of service calculations and traffic volume summary figures.
For the nine key intersections in Costa Mesa, a 1% annual growth rate will be
applied to existing traffic volumes to reflect Year 2015 conditions, and cumulative
project traffic will be added (if any; will need to obtain this information from the City
of Costa Mesa). These forecasts will be applied in the level of service calculations
and traffic volume summary figures.
For the 15 key intersections in Newport Beach, LLG will obtain the Year 2025
Cumulative Base (i.e., City's General Plan buildout year without the proposed
project) forecasts from Urban Crossroads. These will be reviewed in detail, and
applied in the level of service calculations and traffic volume summary figures.
For the nine key intersections in Costa Mesa, LLG will obtain the Year 2025
Cumulative Base (i.e., City of Costa Mesa's General Plan buildout year without the
proposed project) forecasts from the City of Costa Mesa. These will be reviewed in
detail, and applied in the level of service calculations and traffic volume summary
figures.
For the 15 key intersections in Newport Beach, LLG will derive the project -
generated trips from the Year 2025 forecasts (with and without the project) from
Urban Crossroads, then add these to the Year 2015 Cumulative Base volumes.
These will be applied in the level of service calculations and traffic volume summary
figures.
For the nine key intersections in Costa Mesa, LLG will extrapolate the project -
generated trips from the Year 2025 forecasts (with and without the project) from
Urban Crossroads at the nearest Newport Beach intersection, then add these to the
Year 2015 Cumulative Base volumes. These will be applied in the level of service
calculations and traffic volume summary figures.
R t roje=s Newpoft 0008 9onTeoe Contract -030205 Eoc 17
'I Cl
For the 15 key intersections in Newport Beach, LLG will obtain the Year 2025
forecasts with the project from Urban Crossroads. These will be reviewed in detail,
then applied in the level of service calculations and traffic volume summary figures.
For the nine key intersections in Costa Mesa, LLG will extrapolate the project -
generated trips from the Year 2025 forecasts (with and without the project) from
Urban Crossroads at the nearest Newport Beach intersection, then add these to the
Year 2025 Cumulative Base volumes. These will be applied in the level of service
calculations and traffic volume summary figures.
Using the City's CEQA analysis procedure, each of the key intersections will be
analyzed using the Intersection Capacity Utilization (ICU) method. Detailed AM
and PM peak hour level of service analysis will be conducted for the following
traffic scenarios:
• Existing Conditions
• Existing + Project
• Year 2015 Cumulative Base — consists of existing traffic volumes,
growth, related projects approved by the City, and reasonably
foreseeable cumulative projects that have not yet been approved by
the City
• Year 2015 Cumulative Plus Project — Year 2015 Cumulative Base (as
described above) with the proposed project
• Year 2015 Cumulative Plus Project with Mitigation — Year 2015
Cumulative Base (as described above) with the proposed project with
mitigation, if any
• Year 2025 Cumulative Base — consists of existing traffic volumes,
growth, related projects approved by the City, and reasonably
foreseeable cumulative projects that have not yet been approved by
the City
• Year 2025 Cumulative Plus Project — Year 2025 Cumulative Base (as
described above) with the proposed project
• Year 2025 Cumulative Plus Project with Mitigation — Year 2025
Cumulative Base (as described above) with the proposed project with
mitigation, if any
The City's significant impact criteria will be applied to determine any potential
impacts of the project on the surrounding street system. LLG will develop
recommendations to mitigate any resulting project traffic impacts to a level of
insignificance. These measures may include intersections and /or signalization
improvements, striping modifications or the addition of auxiliary turning lanes.
LLG will develop concept plans for all physical improvements recommended at
impacted study intersections. If necessary, perform operational /queuing analysis at
impacted study intersections to evaluate the feasibility of mitigation measures.
RWmeMN pOIQOO \BOnTeoeContract -090205.Eoc 18
a(
LLG will evaluate site access operations, and develop potential recommendations
(if any are feasible) to improve traffic operations at the project driveways on
Hospital Road and West Coast Highway. LLG will perform operational /queuing
analyses at the two project driveway intersections (i.e., Placentia Avenue -Hoag
Drive /Hospital Road and Hoag Drive - Balboa Coves Entrance/West Coast
Highway).
LLG will conduct a peer review of the parking analysis (to be prepared by Katz
Okitsu Associates) before its inclusion in the EIR.
LLG will evaluate and comment on the proposed internal circulation scheme of the
project, with a focus on:
• Site access adequacy and safety (i.e., number of access points,
ingress /egress operations, any potential conflicts with adjacent
driveways)
• On -site circulation design (i.e., lane geometrics, traffic volumes, sight
clearance, stopping distance, throat lengths, vehicle stacking at site
driveways, storage /queuing requirements)
• Building /structure layout
• Parking layout
• Transit and pedestrian connections /circulation and access
• Emergency /service /delivery truck access
Air Quality —The existing air environment will be described in terms of meteorology,
local topography affecting pollutant dispersion, and ambient air monitoring data. A
summary of current air management efforts, which may be related to the proposed
project will be provided with particular emphasis on the 2003 AQMP, and the
requirements for air quality assessments identified in the SCAQMD's CEQA
Handbook. Sensitive receptor areas within the project vicinity will be identified.
The CALINE4 model, developed by the California Department of Transportation,
will be used to assess the local air quality. While the air quality data collected by
the SCAQMD is valuable in identifying concentrations experienced in the general
area, the CALINE4 Model is used to determine the pollutant pattern at key
locations, which the project may effect. The area along the project site and
adjacent lands will be assessed. Up to three key intersections will be examined.
The results will be used as a baseline for future case projections.
The air quality impacts of the proposed project can be divided into the short -term
dust generation, local impacts and long -term regional air pollution increases. Short -
term dust and emission generation due to demolition and construction activities will
be forecast. Measures to reduce dust generation are required by the South Coast
Air Quality Management District. Additionally, measures are contained in the 2003
AQMP for control of construction activity emissions, and these also will be included
in the list of mitigation measures.
R:WmjecsWewponUOO 6onTena Contras- 030205. doc 19
i�
The CALINE4 Model will also be used to assess the pollutant concentrations at the
same locations utilized for the baseline study. The local air quality analysis
assesses the resulting air pollutant levels that will result in the residential areas or
other sensitive areas directly adjacent to the roadways. The increase or decrease
in concentrations due to the project will be highlighted. In addition, the
concentrations projected will be compared to State and Federal air quality
standards to determine the significance of the potential impacts.
Changes in long -term emissions produced by traffic associated with the project, the
combustion of natural gas, and the generation of electricity will be estimated. The
changes in emissions due to the project will be assessed and compared to potential
regional air quality impacts. A detailed discussion of the consistency of the project
with the AQMP will be included.
Measures will be developed to reduce significant air quality impacts to the extent
possible.
Noise — Mestre Greve Associates will prepare the noise technical study using the
traffic analysis prepared by Linscott, Law and Greenspan. Noise readings will be
taken at four locations surrounding the project site. The data from the noise
readings and the FHWA highway noise model ( "FHWA Highway Traffic Noise
Prediction Model," FHWA -RD -77 -108) will be used to describe existing noise levels
in the project vicinity. Community noise standards relevant to this project are
contained in the City of Newport Beach General Plan and Noise Ordinance. These
standards will be summarized and their relevance to the project discussed.
The potential noise impacts can be divided into short -term construction noise,
impacts on surrounding land uses, and on -site noise /land use compatibility. Noise
levels from construction activities will be estimated at nearby sensitive receptors.
The application of the City of Newport Beach Noise Ordinance to control
construction noise will be discussed.
The noise impacts associated with the project's traffic on adjacent land uses will be
assessed in terms of the CNEL noise scale. The increase in noise levels due to the
project will be determined. Areas that will experience a significant noise increase
will be identified. For the project scenario, the absolute noise levels experienced in
these areas will then be determined, and the resulting land use /noise compatibility
discussed.
Potential noise impacts from the proposed uses will be assessed. Noise generated
by the proposed uses at noise sensitive uses in the area will be estimated. These
noise levels will be compared to the Noise Ordinance criteria to determine
significance. Traffic noise levels that impact within the project site will also be
assessed for compatibility with the proposed uses. Noise levels within the project
area will be determined and compared to noise /land compatibility guidelines
R�m)edsWewpoftQOMBOnTema Convad -030205.doc 20
2.3
contained in the City of Newport Beach Noise Element and /or the State
Compatibility Guidelines.
Preliminary noise barrier locations and other mitigation strategies will be identified
for the control of noise levels within the project site. Measures will be developed as
necessary to mitigate off -site noise impacts.
Visual /Aesthetics — Intensification of the development on the Upper Campus has
the potential of changing the visual impacts associated with the implementation
of the Hoag Hospital Master Plan. While this is not expected to be a significant
impact because the views of the Lower Campus are more sensitive, the SEIR will
need to provide a discussion of the changes that would result with the
intensification of the Upper Campus. It is assumed that visual simulations from
surrounding viewpoints would be provided by Hoag Hospital for inclusion in the
SEIR. BonTerra Consulting would provide a narrative discussion of the potential
impacts from surrounding sensitive uses. Similarly, if the reduction in
development on the Lower Campus would reduce the potential visual impacts
associated with implementation of the Hoag Hospital Master Plan it is
recommended that visual simulations be included in the SEIR to present the
beneficial effects of the project.
Cumulative Impacts —Given the age of the Final EIR, it is recommended that the
Cumulative Impacts evaluation be updated to ensure that the impacts associated
with the proposed project is evaluated in the context of other projects that have
been approved subsequent to the 1992 approval of the Hoag Hospital Master
Plan. BonTerra Consulting will coordinate with the City of Newport Beach and
City of Costa Mesa to identify past, present or reasonably foreseeable projects
that should be evaluated as potentially contributing to cumulative impacts. This
listing of projects will be used as part of the evaluation for the applicable
technical studies (i.e., traffic, air quality, and noise).
Growth Inducing Impacts —The Supplemental EIR will provide a qualitative
discussion of the potential growth inducing impacts associated with the proposed
amendment. The analysis will provide a discussion of regional growth and
projected growth in the region.
Task 3 Deliverables: 1. Ten (10) copies of the Screencheck Supplemental
EIR for review by the City of Newport Beach and
Hoag Hospital
R�mleCMNewpor OOMBOnTen ConVaG -030205.Eoc 21
Task 4 Prepare Draft EIR for Public Review
A meeting of project team members will be convened and participants will provide verbal
and/or written comments on the first Screencheck SEIR to BonTerra. BonTerra will
make revisions and resubmit the document for a second Screencheck SEIR review by
the team. A revised SEIR, incorporating the comments received from the team will be
submitted for final review. All comments on the revised document will be presented to
BonTerra at a working meeting where the wording of the necessary changes can be
agreed upon. After these comments have been incorporated, a "proof check" copy of
the Draft SEIR will be provided to the City and Hoag Hospital for final approval prior to
reproduction and public distribution. BonTerra will mail copies of the Draft SEIR to the
State Clearinghouse, local community groups, local agencies, surrounding jurisdictions,
etc. BonTerra Consulting will prepare a draft public notice of availability for review by
the City. The City will publish the newspaper notice of SEIR availability.
The format of the Draft SEIR can be determined prior to distribution. If desired,
BonTerra Consulting can provide the public review copies on CD and hardcopies can be
made and distributed to libraries and the City. The document can also be provided on
CD in a format that can be posted on the City's website, if so desired.
Task 4 Deliverables: 1. Six (6) copies of the Second Screencheck SEIR
2. Four (4) copies of a proof check document
3. Up to one hundred (100) copies of the Draft SEIR and
technical appendices
4. Notice of Availability
Task 5 Responses to Comments on Draft EIR
Upon receipt of written comments on the Draft EIR from the State Clearinghouse
and other parties, BonTerra Consulting and staff will meet to review all comments
and develop a strategy for responding to the comments. BonTerra will prepare
written responses to comments that raise significant environmental issues. It is
anticipated that topical responses will be prepared to address multiple comments
received on the same issue. As part of the responses to comments, an errata
sheet will be prepared to identify and summarize where revisions to the Draft
SEIR have been made as a result of comments received; however, the draft EIR
will not be revised. The responses to comments will be provided as a separate
document. After meeting with project team members to receive and compile
comments on the responses, BonTerra will finalize the responses to comments
document. A second submittal of the responses to comments will be provided for
review by the project team. A meeting will be held to discuss revisions to the
final responses to comments. Once the revisions are incorporated, a proof copy
of the responses to comments will be provided to City staff and Hoag Hospital for
final approval prior to printing the document. BonTerra Consulting will mail
responses to public agency comments at least ten days before consideration of
certification of the Final SEIR, as required by CEQA. The extent of comments
that will be received on the project are unknown at this time. A total of 200 hours
of professional time are assumed for the responses to comments.
R%PmWsWe portU00B %BonTen Contract -030205 doc 22
27
Task 5 Deliverables: 1. Ten (10) copies of the responses to comments
2. Six (6) copies of the revised responses to comments
3. Four (4) copies of a proof check document
4. Seventy -five (75) copies of the final responses to
comments
Task 6 Prepare CEQA Findings and Statement of Overriding
Considerations
BonTerra Consulting will prepare the Findings and Statement of Overriding
Considerations prepared in accordance with Sections 15091 and 15093 of the
State CEQA Guidelines, respectively. The City will provide a copy of the CEQA
Findings and Statement of Overriding Considerations approved in conjunction
with the certification of the 1992 Final Program EIR for reference and format. It is
assumed that City Attorney's office will review the documents and provide
comments. Revisions will be made to incorporate the City's comments.
Task 6 Deliverables: 1. Ten (10) copies of the Draft Findings and Overriding
Considerations
2. Six (6) copies of the Revised Findings and Overriding
Considerations
3. Thirty (30) copies of the Final Findings and Overriding
Considerations
Task 7 Prepare Mitigation Monitoring and Reporting Program
To comply with Public Resources Code 21081.6, BonTerra Consulting will
prepare a mitigation monitoring and reporting program (MMRP) for adoption by
the City Council at the time of the CEQA findings. The MMRP will be prepared at
the same time as responses to comments. BonTerra will add any mitigation
measures adopted as part of the SEIR to the MMRP prepared for Final EIR 142.
It is assumed the City and /or Hoag Hospital Annual Review reports or
documentation that has been submitted for each and every project showing
compliance with the mitigation measures adopted as part of Final Program EIR
142 will be provided to allow BonTerra Consulting to accurately reflect the status
of the various mitigation measures. Two versions of the document will be
submitted for staff review prior to the final MMRP.
Task 7 Deliverables: 1. Ten (10) copies of the draft MMRP
2. Ten (10) copies of the revised MMRP
3. One (1) master copy of the MMRP
Task 8 Meetings and Hearings
BonTerra's project manager will be available to attend project meetings with staff
throughout the SEIR process. It is assumed that BonTerra Consulting will attend
R �PmeclsWewoon\JWB \BOMTena CowacI430205 doe 23
i4
the bi- monthly meetings, as appropriate, to ensure there is a thorough
understanding of issues that are being discussed with each of the team
members. Additional focused meetings may also be required to provide a review
of comments on each of the project deliverables. BonTerra Consulting's
attendance at up to 24 meetings is assumed. In addition, Mestre Greve
Associates will attend up to three team meetings to present their findings and
answer questions by staff. Linscott, Law and Greenspan will attend up to 15
meetings. Additional meetings can be attended on a time and materials basis
with approval of the City.
In addition, it is assumed that the BonTerra Consulting project manager, the
traffic engineer, and the air quality and noise specialist will be involved in public
hearings on the project. A total of three public meetings /hearings are assumed,
Task 8 Deliverables: 1. BonTerra attendance at up to twenty -four (24) project
meetings
2. Mestre Greve Associates (MGA) attendance at up to
three (3) project meetings
3. Linscott, Law and Greenspan (LLG) attendance at up
to fifteen (15) project meetings
4. Attendance by the BonTerra project manager, the MGA
project manager, and the LLG project manager at up to
three (3) public meetings /hearings
Task 9 Project Management and Coordination
BonTerra Consulting will manage the SEIR preparation effort and coordinate
closely with City staff, Hoag Hospital, and the other consultants on the project
during the course of the CEQA documentation. This management effort will
include close schedule monitoring and budget compliance. Approximately two
hours a week for project administration over the anticipated 12 month duration of
the project.
R Tmje=NewpoAV0080onTen ContracM0205,doc 24
2 -I
HOAG HOSPITAL MASTER PLAN
SUPPLEMENTAL ENVIRONMENTAL IMPACT REPORT SCHEDULE
TASK
DATE
Project Description and Approach Finalized
February 25, 2005
Scope of Work determined to be acceptable
March 1, 2005
Submittal of Draft NOP for City review
March 1, 2005
City provides comments on Draft NOP
March 8, 2005
Revisions to NOP made and resubmitted to the City
March 15, 2005
City approval of NOP for distribution
March 17, 2005
NOP distributed 30 -day comment period
March 18, 2005
Traffic modeling completed by Urban Crossroads
April 8, 2005
Visual simulations provided by Hoag Hospital
April 8, 2005
NOP 30 -day comment period ends
April 18, 2005
Traffic technical study submitted
May 20, 2005
City provides comments on the draft traffic report
June 3, 2005
Revise traffic report completed
June 17, 2005
Screencheck EIR with appendices submitted
June 30, 2005
City provides comments on the Screencheck SEIR
July 14, 2005
Revised Screencheck EIR submitted to City
July 28, 2005
City provides comments on revised SEIR
August 2, 2005
Administrative Draft Supplemental EIR submitted
August 9, 2005
Approval to print SEIR
August 11, 2005
SEIR printed and distributed
August 15, 2005
Public Review period ends
September 29, 2005
Preliminary responses to comments submitted
October 18, 2005
City provides comments on responses
October 25, 2005
Draft Mitigation Monitoring and Findings submitted
October 25, 2005
Revised responses to comments submitted
October 31, 2005
Comments on MMP and Findings provided
October 31, 2005
Responses finalized
November 3, 2005
Planning Commission hearing
November 2005
City Council
December 2005
R�mjedsWewpolVW8 \BonTeoeC ntatl -030205 doc 25
iy
EXHIBIT "B"
SCHEDULE OF COMPENSATION
R: \ProjeclsmwpotlVOMBonTem Comract -030205 doc 26
2`1
I@radd Dpmdtl
Planner
GIS
NP
Total Hm
j Total Cost
5165.00 5140.00
5120.00
$85.00
$65.00
Tuk? P.1-d[Qckoff
81
6
3:
17
$2,580.00
Task 2 Nunes of Prap ration
j
1
Preliminary Draft
8,
b
-
8
6
82
38,150.00
Revisions
3
6
2
2
13
51,895.00
Task 25ubtetl
11
µ
0;
10
a
76
59,646.00
Task 3 Pnparction of Somnctwck SEIR
501
32
60
30
$20,780.00
In4o5ummaryl8ack0round
201
20
$3.700.00
Project Dexription
8'
8
$1.480.00
Lantl Use and Plamirg
16
�6,
52,240.00
Alr Duality
J�
5720.00
Treuporte8on ... I.,
t6.
I...
16
32.960.00
Biological
Hazards
4
.__
{
5
8
6
$1,040.00
.. _ 5720.00
-_ Noise _ -- - ._ .-
Usual
_
g
2{
_,. _
_ _
e.
$1,120.00
_
247
$3,360.00
_ C.ft N Resources -., -
Cumula0ve
24
6
_ ,- -
- —
- 6!
- 24:
3840.00
-- 54,440.00
Task 3Subttl
Task{P.Para Drag EIR(2 versions) i
116
90
16.
BO
>D
1µI
543,400.00
Revised SCreanctreh
•;
32
32
61
16
16
102
$13,520.00
Approval Drag
Task {Subtotl
36
8
µ
6
4
20
4
20
20
122
52,46000
515,980.00
Task 6 Respon se to Comm ft
- - Preliminary6ubmitlal _ _
70
60
.. .- 6
160
$24,480.00
.. 20 ..._ 4
Revisions to Responses
2D
20
10
21
6
58.
58,26D.00
_ Task 6 Subtotal,
Task 6 CEDA FindinOsd0varridas
90
80
301
6
12
218;
532,740.00
_
_
_
Preliminary Submittal
-- Revisimato Findings - --
32
12
- -
4
3
36;
- 15
$618000
$2,415.00
Task 6 Sublebl
Task 7 MBIOatlon Monllodn0 and Reporting Plan
µ'
j -
-
7
- --
61
58,696.00
-
Preliminary Submitlal
21
38
12
50
$819000
Revisions to MMRP
B
2
iD,
$1,250.00
Task 7 TOhl'
3
µ
D1
0
1{
BOi
$7,410.00
Tuk 6 Profact MM ngs
72
20
92I
$16,120.00
i
Task 9 flanagemardand COmdlna8on
101!
18
122
$21,760.00
I
Total BenTem Comuldnp Nuun;
485,
344
66
96
91
599'
Total BunTam Censultlrrp Fwa �—
SBB.726.00' 515,760.00
S &600.00.
$8,180.00
S6,916.00
5768,660.00
Subcenauftard Fm _..
I.IIIeLetl Law and Greeu0an ..
i
I
591.300.00
Moses Greve Awdules
j
-
I
._
576.000.00
Total SubcensuNUd FNS
S110.31)(1.00
Dlraot Cost
j
Reproduction
S11)000.01)1
Mailings end ovemigM delivedes
Publka6onshepods . --
- --
- - --
5700.00
SiMD
Total Dint COS%
_ .. ..
j
511,600.00
Total Fees.
_,
5260,360.00
R: \ProjeclsmwpotlVOMBonTem Comract -030205 doc 26
2`1
EXHIBIT "C"
SCHEDULED BILLING RATES (HOURLY)
BonTerra
2004 -2005 FEE SCHEDULE
PROFESSIONAL CLASSIFICATION
HOURLYBILLING RATE
Principal
$135 -200
Associate Principal
120 -150
Biological /Environmental Manager
110 -130
Senior Planner /Senior Project Manager
105 -125
Senior Ecologist/Senior Restoration Ecologist
95 -110
Project Manager
90 -105
Cultural Resources Manager
95 -100
Senior Biologist/Biological Project Manager
80 -95
GIS Specialist
80 -90
Planner /Assistant Project Manager
60 -90
Field Monitor
65 -90
Ecologist
55 -80
Graphic Artist
65 -80
Project Assistant
60 -70
Administrative Assistant
60 -65
Reimbursable Costs
Mileage $0.38 per mile
Copying /Reprographics cost plus 10%
Delivery/Overnight Mail cost plus 10%
Other out -of- pocket expenses cost plus 10%
Subconsultants cost plus 10%
R.W.,.gSW.P.o 1000\BOnT.m Conhac4030205 COc 27
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SCHEDULED BILLING RATES (HOURLY)
Linscoft, Law and Greenspan
TITLE
PER HOUR
Principal Engineer ............................................ ............................... $195.00
Associate Principal Engineer ............................. ............................... 170.00
Senior Transportation Engineer ......................... ...............................
145.00
Transportation Engineer III ................................ ...............................
130.00
Transportation Engineer II ................................. ...............................
110.00
Transportation Engineer I .................................... ...............................
95.00
Senior Transportation Planner .. ...............................
.........................130.00
Transportation Planner III .................................. ...............................
110.00
Transportation Planner II .....................................
............................... 95.00
Transportation Planner I ......................................
............................... 85.00
Engineering Associate II ...................................... ...............................
95.00
Engineering Associate I ....................................... ...............................
90.00
CADD Drafter /Senior Technician ......................... ...............................
90.00
Engineering Computer Analyst II ......................... ...............................
90.00
CADD Drafter/Technician .................................... ...............................
85.00
Word Processor /Administrative Assistant ................. ..........................60.00
Engineering Computer Analyst I ............................... ..........................
70.00
Engineering Technician ....................................... ...............................
65.00
Engineering Aide 1 ...................... ............................... ..........................45.00
R9➢mjeOMewp IQOOMonTer COMVW430205 doO 28
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SCHEDULED BILLING RATES (HOURLY)
Urban Crossroads
Compensation for Services
The Consultants Billing rates for services are as follows:
Position Hourly Rates
Senior Principal ............................................. ............................... $150 -175
Principal.......................................................... ............................... 140 -165
Associate Principal ....................... ............................... ........................125 -150
Senior Associate .............................................. ............................... 110 -135
Associate...................................... ............................... ........................100 -125
SeniorAnalyst ................................................... ............................... 85 -110
Analyst................................................................ ............................... 70 -95
Assistant Analyst ........................................................... ..........................50 -75
Senior Technician ................................................ ............................... 55 -80
Technician................................................................ ..........................45 -70
AssistantTechnician ...................................................... ..........................35 -60
Administrative Manager .................................................
................... 75-100
Administrative Supervisor .........................................
..........................60 -85
Administrative Assistant .................................................
..........................45 -70
General
(1) Reimbursable direct costs, such as reproduction, supplies, messenger
service, long- distance telephone calls, travel, and traffic counts will be billed
at cost plus ten (10) percent.
(2) Hourly rates apply to work time, travel time, and time spent at public
hearings and meetings. For overtime work, the above rates may be
increased 50 percent.
(3) Client payment for professional services is not contingent upon the client
receiving payment from other parties.
(4) Billing statements for work will be submitted monthly. Statements are
payable within thirty (30) days of the receipt by client of statement. Any
statement unpaid after thirty (30) days shall be subject to interest at the
maximum permitted by law.
R mje=s ewp IVOOMBOnTert Contract - 030205 eoc 29
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