HomeMy WebLinkAbout11 - C-3630 - 2004-2005 Alley Replacement ProgramCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
June 28, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther @city.newport- beach.ca.us
SUBJECT: 2004 -2005 ALLEY REPLACEMENT PROGRAM —COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3630
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On February 22, 2005 the City Council authorized the award of the 04 -05 Alley
Replacement Program contract to Nobest Inc.
In the past few years the Oceanfront Alley between G Street and Channel Road, and
three alleys between Balboa Boulevard, Bay Avenue, 6`h and 7`" Streets were impacted
by several construction projects. Assessment districts funded the undergrounding of
overhead utilities, and the City installed new water and sewer facilities. Due to these
construction activities, the pavement within these alleys was in need of repair.
On August 24, 2004, the City Council approved Council Policy L -25 (Policy), which
allows residents to upgrade an alley from standard paving materials to decorative
concrete pavers. Typically these alleys are reconstructed with standard Portland
Cement Concrete, but the residents on the Oceanfront Alley have satisfied all the
requirements of the Policy and requested Decorative Concrete Pavers be constructed
in place of the standard Portland Cement Concrete. Per the Policy, more than 60
percent of the residents signed a petition approving the project, and the residents have
SUBJECT: 2004 -2005 ALLEY REPLACEMENT PROGRAM — COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3630
June 28, 2005
Page 2
percent of the residents signed a petition approving the project, and the residents have
funded the cost difference between the Decorative Concrete Pavers above standard
concrete. The funds ($390,700.00) were received by the City on February 9, 2005.
The actual cost for the upgrade of the alley was $371,352.00. $19,348.00 will be
refunded back to the residents.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $827,000.00
Actual amount of bid items constructed: 854,311.00
Total amount of change orders: 31,945.49
Final contract cost: $886,256.49
The increase in the amount of actual bid items constructed over the original bid amount
resulted from the need for additional removal and reconstruction of 6 -inch PCC
patchback. The final overall construction cost including Change Orders was 7.2
percent over the original bid amount.
Two Change Orders in the amount of $31,945.49 provided for a paver color change
and miscellaneous extra work.
Environmental Review:
This project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive. The
project involved removal and reconstruction of existing alley pavement.
Funding Availability:
There are sufficient funds available in the following accounts for the project:
Account Descriotion
Alley Replacement Fund
Private Funding
Water Enterprise Fund
Water Enterprise Fund
Sewer Fund
Account Number
7013- C5100277
7251- C5100277
7501- C5100277
7501- C5500578
7531- C5600292
Amount
$261,086.25
$371,352.00
$200,000.00
$21,616.74
$32,201.50
Total: $886,256.49
The original contract completion date was June 15, 2005. All work was substantially
complete by that date with only a few minor punchlist items remaining.
SUBJECT: 2004 -2005 ALLEY REPLACEMENT PROGRAM —COMPLETION AND ACCEPTANCE OF CONTRACT NO. 3830
June 28, 2005
Page 3
Prepared by, Submitte
F�. Gunther, P.E. t he . Badum
Construction Engineer ublic orks Director