HomeMy WebLinkAbout09 - C-3645 - Sewer & Storm Drain ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
June 28, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther @city.newport- beach.ca.us
SUBJECT: SEWER AND STORM DRAIN REPLACEMENT— COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3645
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On May 11, 2004, the City Council authorized the award of the Sewer and Storm Drain
Replacement contract to GCI Construction, Inc. The contract provided for removing and
replacing selected portions of failed sewer main and storm drains at various locations
throughout the City. Various methods were utilitized to rehabilitate these facilities. In
addition, the City relocated the Orange County Sanitation District's (OCSD) Coast Trunk
Sewer through the Bayview Landing Senior Housing site. OCSD agreed to pay half of
the cost for this work and has been invoiced $87,420.60. The contract has now been
completed to the satisfaction of the Public Works Department. A summary of the contract
cost is as follows:
Original bid amount: $730,255.00
Actual amount of bid items constructed: $725,745.20
Total amount of change orders: $93,559.74
Final contract cost: $819,304.94
SUBJECT: SEWER AND STORM DRAIN IMPROVEMENTS - COMPLETION AND ACCEPTANCE OF CONTRACT No. 3645
June 28, 2005
Page 2
The final overall construction cost including Change Orders was 12.19 percent over the
original bid amount. The City Manager has given his written authorization to exceed
the original contract by over 10% per City Council Policy F -3.
Six Change Orders in tl
• Change Order 1
• Change Order 2
• Change Order 3
• Change Order 4
• Change Order 5
• Change Order 6
Environmental Review:
ie amount of $93,559.74 are detailed below:
Export/Import Material on Waterfront Drive (the existing
material was unsuitable to be reused)
Construction of two additional drop manholes
Change in work on Backbay sewer
Extra sewer work on the McDonald's property
Miscellaneous additional SD work on Bayshores, Bayside
Drive, and San Joaquin Hills Road
Additional sewer laterals to be connected to sewer main
The City's portion of the project was determined to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA
Implementing Guidelines at the time the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive.
The OCSD trunk sewer relocation was included in the mitigated negative declaration for
the Bayview Landings Senior Housing and Park project dated February 25, 2003.
Funding Availability:
Funds for the project were expended from the following accounts:
Account Description
Sewer Main Master Plan
Storm Drain Improvement Program (General Fund)
Storm Drain Improvement Program (Gas Tax)
Bayview Landing OCSD Trunk Sewer Relocation
Account Number
Amount
7531- C5600292
$407,676.76
7012- C5100008
$173,140.00
7181- C5100008
$63,646.98
7251- C5100755
$174,841.20
Total: $819,304.94
The original contract completion date was October 27, 2004. The project exceeded the
working days due to additional work added to the project through the Change Orders
listed above. All work was completed on May 15, 2005, the revised completion date.
Prepared by:
&ther, X1 "4 R. P. E.
Construction Engineer
Submitted by:
Badum
s Director