HomeMy WebLinkAbout15 - Legal Advertising Bid for FY 2005-2006CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
June 28, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 - 644 -3005, Iharkless @city.newport- beach.ca.us
SUBJECT: LEGAL ADVERTISING BID FOR FISCAL YEAR 2005 -2006
RECOMMENDATION:
Accept the bid of the Daily Pilot and authorize a purchase order for the one -year period
of fiscal year 2005 -2006.
DISCUSSION:
Background:
Publication of the City's legal notices in a newspaper of general circulation is required
by law. During the last fifteen fiscal years the Daily Pilot has performed this function for
the City.
Notices inviting bids for a one -year period were sent to the Daily Pilot, the Orange
County Register/The Current, Newport News, and the Los Angeles Times. The
deadline for submitting bids was 4:00 p.m. on Friday, June 10, 2005. The Daily Pilot
was the only newspaper who submitted a bid. Their bid price, as well as audited
circulation figures, are as follows:
Daily Pilot
$9.50 per column inch, per
Same rate as FY 1999 -2000, FY 2000 -2001, FY 2001 -
insertion
2002, FY 2002 -03, FY 2003 -04 & FY 2004 -05
Published daily (Sunday —
Circulation —
Saturday)
Monday, Tuesday, Wednesday & Friday — 22,624
Thursday & Saturday — 36,244
Sunda — 28,469
The Daily Pilot will continue to abide by all agreements previously made as far as
complimentary copies, pick -up service for all advertising needs, accepting emergency
LEGAL ADVERTISING BID FOR FISCAL YEAR 2005 -2006
June 28, 2005
Page Two
copy insertions to meet legal requirements, and publishing the Council agenda
summary at no charge.
Environmental Review: Not applicable.
Public Notice:
The Notice Inviting Bids was published in The Daily Pilot on Saturday, May 28, 2005
and Saturday, June 4, 2005. The Notice was also posted on the public bulletin board at
City Hall on Wednesday, May 25, 2005.
Submitted by:
LaVonne M. Harkless, City Clerk
HALegal Advertising\2005 \Legal Ad Contract 6- 28- 05.tloc
COUNCIL AGENDA
• CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. S20
May 24, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Clerk's Office
LaVonne M. Harkless, City Clerk
949 - 644 -3005
Harkless@city.newport- beach.ca.us
SUBJECT: LEGAL PUBLICATIONS FOR ONE -YEAR CONTRACT COVERING
FISCAL YEAR JULY 1, 2005 TO JUNE 30, 2006
• RECOMMENDATION:
Authorize the City Clerk to publish a notice advertising for bids to be received on or
before the hour of 4:00 p.m., on Friday, June 10, 2005 for a one -year contract covering
the publishing and printing of legal notices, or other material required to be published
and circulated in the City of Newport Beach.
DISCUSSION:
Background:
Pursuant to Section 419 of the City Charter, it is required that the City Council, prior to
the beginning of each fiscal year, publish a notice inviting bids and contract for the
publication of all legal notices or other matter required to be published in a newspaper
of general circulation in said City.
Copies of the "Notice Inviting Bids" will be mailed to all newspapers of general
circulation published and circulated in the City of Newport Beach.
The current contract that expires on June 30, 2005 is with The Daily Pilot. In 2004 they
were awarded a one -year contract at the following rate:
• FY 2004 -05 - $9.50 per column inch
l
Legal Advertising
May 24, 2005
Page 2
•
After receiving and reviewing the bids, the City Clerk will make a recommendation to
award the contract at the Council meeting of June 28, 2005.
Environmental Review: None
Submitted by:
La onne M. Harkless, City Clerk
Attachment: Legal Notice
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NOTICE INVITING LEGAL ADVERTISING BIDS
NOTICE INVITING BIDS to be received on, or before the hour of 4:00 p.m. on
Friday, June 10, 2005, for a one -year contract covering the publishing and printing
of legal notices, or other material required to be published in a newspaper of general
circulation published and circulated in the City of Newport Beach for Fiscal Year
2005 -06 (July 1, 2005 - June 30, 2006). Bidders are required to submit a copy of
their latest verified (audited) circulation figures from the auditing firm as part of
their bid. Documentation must be from auditing firm.
Publish: May 2S, 2005
June 4, 2005
LaVonne M. Harkless, City Clerk
City of Newport Beach