HomeMy WebLinkAbout07 - Irvine Avenue SidewalkCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 7
July 26, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Lloyd Dalton, PE
949 - 644 -3328
Idalton @city.newport- beach.ca.us
SUBJECT: IRVINE AVENUE SIDEWALK BETWEEN PRIVATE ROAD AND
SANTIAGO DRIVE — AWARD OF CONTRACT NO. 3715
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Approve a budget amendment appropriating $24,000 from Transportation and
Circulation fund balance, 260 -3605, to account 7261- C5100792.
3. Award Contract No. 3715 to CJ Construction, Inc., for the total bid price of
$202,250, and authorize the Mayor and the City Clerk to execute the contract.
4. Establish an amount of $17,750 to cover the cost of unforeseen work.
DISCUSSION:
At 10:00 AM on July 13, 2005, the City Clerk opened and read the following total bid
prices for this project:
Bidder
Total Bid Price
Low CJ Construction, Inc.
$202,250
2 Green Giant Landscape, Inc.
222,475
3 Alliance Streetworks, Inc.
233,920
4 Hillcrest Contracting
242,920
The low total bid price is 3% above the Engineer's Estimate of $196,000. The low
bidder, CJ Construction, Inc. (CJ), possesses a General Engineering Classification "A"
contractor's license as required by the project specifications. CJ has completed similar
work for numerous Southern California agencies and their references are acceptable;
however, they have not yet performed work for the City of Newport Beach.
This project constructs the last portion of sidewalk needed along southbound Irvine
Avenue within the City (see attached Location Map). The work includes removing
shrubbery and private improvements from public right -of -way between Private Road
and Santiago Drive, excavating into the hillside, constructing a six -foot maximum height
retaining wall and a six -foot wide sidewalk within the right -of -way, installing irrigation
SUBJECT: Irvine Avenue Sidewalk Between Private Road and Santiago Drive -Award Contract No. 3715
July 26, 2005
Page 2
and landscape materials behind the sidewalk, and restoring irrigation and landscape
materials behind three homes.
The retaining wall will be constructed from split face block and capped with a 36" high
wrought iron fence. The wall will be recessed by two feet at four locations to provide
areas for ground cover and vines to be planted to soften the face of the wall.
The three aforementioned homes front onto a private driveway that runs parallel to
Irvine Avenue and back onto Irvine Avenue where the City's sidewalk will be built. Over
the past year, Public Works staff has worked with the three owners to obtain the rights -
of -entry that the City needs in order to construct the improvements and to restore their
back yards after the City's work is completed. Two of the owners intend to negotiate
with the City's contractor to perform work on their properties while the contractor has
traffic control in place and construction access from Irvine Avenue. If the owners and
the contractor enter into contract, Public Works staff has agreed to extend the City's
construction period as needed to accommodate the private work.
Plans, specifications, and an estimate for the City's work were prepared by Public Works
staff. Upon completion of construction, the Contractor will provide a 90 -day plant
establishment and maintenance period.
The contract requires that all work, except for the 90 -day maintenance period and any
time extension for private work, be completed within 40 consecutive working days.
Normal working hours are 7:00 am to 4:30 pm, Monday through Friday. Liquidated
damages are $500 per calendar day.
Environmental Review:
This project is Categorically Exempt from the provisions of CEQA per Section 15301,
Class 1(c), pertaining to minor alterations of public streets involving no expansion of
use. A Notice of Exemption has been filed with the County Clerk.
Funding Availability:
Upon approval of the recommended budget amendment, sufficient funds for the project
will be available in the following account:
Account Description
Transportation and Circulation
Prepared by:
Lloy Dalton, PE
Design Engineer
Attachment: Bid Summary
Location Map
Budget Amendment
Account Number Amount
7261- C5100792 $220,000
Submitted by:
lo-G. Badum
Works Director
IRVINE AVENUE SIDEWALK
BETWEEN PRIVATE ROAD AND SANTIAGO DRIVE
CONTRACT No. 3715
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July 13, 2005
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City of Newport Beach NO. BA- 06BA -002
BUDGET AMENDMENT
2005 -06 AMOUNT: Sza,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for Irvine Avenue Sidewalk between Private Road and Santiago Drive.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
260 3605 Trans and Circ. Fund - Fund Balance
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed
Signed:
Signed:
Financial Approval: Administrative Services Director
Approval: City
City Council Approval: City Clerk
Amount
Debit Credit
$24,000.00
$24,000.00
Z iL:�
Date
`7 —«— Er'
Date
Date
Description
Division
Number
7261 Trans and Circulation
Account
Number
C5100792 Sidewalk Construction Irvine /Santiago
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
Financial Approval: Administrative Services Director
Approval: City
City Council Approval: City Clerk
Amount
Debit Credit
$24,000.00
$24,000.00
Z iL:�
Date
`7 —«— Er'
Date
Date