HomeMy WebLinkAbout10 - Library Foundation CheckCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 10
August 9, 2005
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LINDA KATSOULEAS
LIBRARY SERVICES DIRECTOR, 949 - 717 -3810
Ikatsouleas @city.newport- beach.ca.us
SUBJECT: BUDGET AMENDMENT TO ACCEPT A CHECK FROM THE NEWPORT
BEACH LIBRARY FOUNDATION AND APPROPRIATE FUNDS FOR
EXPENDITURE BUDGET FOR FY 2005106.
RECOMMENDATION:
Approve a Budget Amendment to increase expenditure appropriations by $35,000 in
two 4090 Foundation accounts and to increase revenue estimates for the same amount
in Account No. 4090 -5893
DISCUSSION:
A check from the Newport Beach Public Library Foundation in the amount of $35,000
was approved by the Library Board of Trustees on July 19, 2005. The entire donation is
restricted for improvements in the Children's Room at Central Library. This includes
purchasing additional books for the collection and would involve purchasing new
shelving, furniture, and rearranging some of the areas in the Children's Room during the
re- carpeting in January 2006.
These changes are part of our long term plans to make the Children's Department at
the Central Library more responsive to the burgeoning population of very young
readers. Demographic projections of 15 years ago indicated the number of young
families in Newport Beach would shrink due to high property values but that has not
been the case. The growth in young families has strained the resources of a Library
built for a shrinking population. The anonymous donor whose $200,000 contribution
was acknowledged by Council earlier this year has agreed to have $35,000 of her
generous gift used to support updating the Children's Room.
The entire amount of the check will be deposited into expenditure accounts listed below:
4090 -8260 (Library Materials)
Collection Enhancement $14,000.00
Picture Books and Non - Fiction Picture Books .............................. $14,000.00
4090 -9000 (Office Equipment)
Furniture and Shelving
Two Magazine Shelving Units for Periodicals ............................
CDHolder ......................................... ...............................
Picturebook Book Browser ....................... ...............................
Six Colorful Shelving Units for Books ......... ...............................
Slatwall Display and Accessories ........... ...............................
Toddler Corner: Tables & Stools ............... ...............................
Total Amount of Check
Submitted by:
L
Linda Katsouleas,, Li rary Services Director
Attachments: Copy of check for $35,000 from NBPLF
$21,000.00
$ 1,090.00
$ 1,045.00
$ 325.00
$13,695.00
$ 2,735.00
$ 2,110.00
$35,000.00
Newport Beach Library Foundation 09102 WELLS FARGO BANK 1619
1000 Avocado Ave. NATIONAL ASSOCIATION
Newport Beach, CA 92660 -7915 AGOURA HILLS, CA 91301
949-717 -3690 16- 24/1220
PAY TO THE Newport Beach Public Library
ORDER OF "35,000.00
Thirty -Five Thousand and
WLLARS 8
Newport Beach Public Library
1000 Avocado Avenue
Newport Beach, CA 92660
MEMO
11800L619,11 1:i2 2000 24 71:32i254i60511'
City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 06BA -006
AMOUNT: $35,000.00
Increase in Budgetary Fund Balance
X Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase revenue and expenditure appropriations due to donation from Newport Beach Library Foundation.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account Description
4090 5893 NB Library Foundation
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 4090 Library Foundation
Account Number 8260 Library Materials
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed
Signed:
Signed:
t
4090 Library Foundation
9000 Office Equipment
Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
Amount
Debit Credit
$35,000.00
` Automatic
$14,000.00
$21,000.00
'"2 —
Date
Date
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