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Home My WebLink About15 - Proposed City Hall Expansion OptionsCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 15 October 11, 2005 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Office of the City Manager Homer L. Bludau, City Manager 949 - 644 -3000, hbludau @city.newport- beach.ca.us SUBJECT: COUNCIL CONSIDERATION OF EXPANSION OPTIONS FOR PROPOSED CITY HALL STRUCTURE ISSUE: Does the City Council want to include either added space above the 72,000 sq. ft. currently being planned, or engineer the structure for future additional space, so the schematic phase of design can proceed? RECOMMENDATION: The Council Building Committee will make a recommendation; however, that decision has not been reached by the time this agenda item had to go out. BACKGROUND: At the City Council meeting of September 27th, the City Council considered options and made final decisions as to the site plan (spatial relationship of the three buildings to one another) and the placement of the City Council chambers and the community room. The City Council decided to support the original site plan, which had the parking garage parallel to the City Hall, as opposed to perpendicular. In addition, the City Council decided to "flip- flop" the positioning of the Council chambers and the community room, to where the Council Chambers would now be facing Newport Boulevard and the front lawn area. There is one remaining issue to be brought to the City Council for a final decision — City Hall expansion option. DISCUSSION: There have been previous City Council discussions regarding whether 72,000 sq. ft. is the right size for the proposed City Hall. That is the current size of the City Hall Council Consideration of Expansion Options for Proposed City Hall Structure October 11, 2005 Page 2 program. For design schematics, the architect and engineers need to know if, as talked about previously, the structure should be engineered to provide for some future expansion. The obvious expansion potential is to take the two "wing" portions (5,000 and 3,000 sq. ft. respectively) and add the structural capability to add a second story at some time in the future. Another option talked about at the Building Committee is to just go ahead and include the 3,000 sq. ft. second floor space addition in the City Hall project. Unless the engineering is provided now to accommodate a future expansion, the cost of a future expansion of the 3,000 sq. ft. would be hugely expensive in the future. Currently 216 staff members work out of the City Hall complex. The project architect feels the 72,000 sq. ft. space currently would ultimately provide for an additional 37 employees without reconfiguration of the office layout scheme. With such a reconfiguration, it is estimated an ultimate total of 50 employees could be accommodated. No additional staff hiring is contemplated with the new building. It is important the City Council provide direction to the architect so the schematic design phase can proceed, as this is an important factor in dealing with the structure of the building. FUNDING: While there would be a cost to either add the 3,000 sq. ft. of space, or add the structural requirements to add that space in the future, those additional costs would show up in the overall construction cost of the project. There are no additional costs to the schematic design phase for this decision to be made. Submitted by: (XVLI 14L,�- Homer L. Blu u City Manager COUNCIL PRESENTATION OCTOBER 11, 2005 .a` What Will this Presentation Cover? Review Council Chamber Location Option Expansion Options 1 7 Council Chambers/ Community Room �tZ'l (fM IILo)N F r `A R vised Lon t- F T-4 I T doJ L7 First Level rte; EXPANSION OPTIONS Building Committee Recommendations o E w Expansion Option [ L r i 8,000 SF El Growth Incorporated Within 72,000 SF Current Staff Count (As provided 10 -5 -05) : 220 Office/ Work Station Count Proposed (72,000 SF): 251 Potential Growth Within Proposed Space Plan: 31 (14 %) Additional Growth Potential (Reconfiguration): 13 Total Growth Potential Proposed: 44(20%) Projections do not include shared work areas, consultant areas, or any non - assigned staff areas. Growth G�corporated tthin 7 ,000 SF ® 0 Y. '11th ,1 L. _ Expansion does not require downsizing, file reduction or elimination of offices or conference rooms. 13 5 Call Hall Comparisons City Current Staff at GSF GSF/ Population Capacity Staff ,Newport Beach 81,000 189 40,400y ,(existing) Hesperia 63,000 85 _253 Moreno Valle 145,000 215 54;400 2„5� Newport Beach 83,000 251 66,317, 284 (Planned) Orange 130,000 239 80,535 337 Burbank(Admin 101,000 111 39,000 351 Bldg) Hesperia 63,000 146 52,800 362 Burbank (Dev Svcs 101,000 154 56,000 384 Bldg MissionV"�eo 95,000 86 39,600 460 Rancho Santa 48,000 33 17,168 520 Mar arBa _ '282 SOMA Experience — — -- f Report Addradeal esnamnom for space requirements perperson In adal lon t0physlcal work space include: lodes, clttulltten, cenrarence rooms, st"ge apace. vertical access (alevalare and slafm), mechanical areax erc. How Can I Find Out More? The Following Documents Are Available On The City Web Site: www.c i ty. n ew po rt -bea c h. ca. u s -Town Nall Presentations 1 Through 4 -Space Utilization Assessment -Existing Facility Needs Assessment -Space Requirement Draft -White Paper Response To Council Inquiry -August 9 Council Presentation -August 23 Council Presentation -September 27 Council Presentation -Presentation given to Council October 11 will be available later this week. For additional Information Contact: Homer Bludau At 949 - 644.3000 Web Site: www.c i ty. n ew po rt -bea c h. ca. u s -Town Nall Presentations 1 Through 4 -Space Utilization Assessment -Existing Facility Needs Assessment -Space Requirement Draft -White Paper Response To Council Inquiry -August 9 Council Presentation -August 23 Council Presentation -September 27 Council Presentation -Presentation given to Council October 11 will be available later this week. For additional Information Contact: Homer Bludau At 949 - 644.3000