HomeMy WebLinkAbout08 - Newport Blvd BioswaleCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. a
January 23, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Robert Stein, PE
949 -644 -3311 or rstein(cDcitv.newoort- beach.ca.us
SUBJECT: NEWPORT BOULEVARD BIOSWALE — COMPLETION AND
ACCEPTANCE OF CONTRACT.NO. 3741
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment appropriating $26,000 from the unappropriated
General Fund balance to 7014 - 05100596 to cover extra costs to the project.
DISCUSSION:
On October 11, 2005, the City Council authorized the award of the Newport Boulevard
Bioswale project (Contract No.-. 3741) to Belaire -West Landscape, Inc. for the total
contract bid price of $196,252. The contract provided for the construction of a filtration
basin to filtrate the 30,000 gallons per day of dry- weather flows running through the
rock - swale. Project work included clearing the iceplant in the swale along the east side
of Newport Boulevard South of 16th Street, excavation of the drainage swale, installing
rock, sand and gravel to create a filtration bed, re- landscaping the swale with native -
type trees and plants, and hydroseeding the area. The contract has now been
completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $196,252.00
Total amount of change orders: $ 41.473.96
Final contract cost: $237,725.96
Newport Boulevard Bioswale - Completion and Acceptance of contract No. 3741
January 23, 2007
Page 2
Two change order;, in the amount of $41,473.96, were approved for additional work
needed to address unforeseen circumstances for excavating and removing very large
buried boulders and controlling excess groundwater. Funding for the change orders will
come from the project contingency ($17,000) and the proposed budget amendment
($26,000) if approved. The final construction cost including change orders was
$237,725.96, twenty-one percent over the original bid amount.
For your reference, total project expenses are summarized as follows:
Construction $ 237,725.96
Design and Construction Documents $ 75,782.00
Construction Inspection $ 5,368.06
Geotechnical ServiceslTesting $ 314.00
Incidentals $ 427.15
Total Project Cost $ 319,617.17
ENVIRONMENTAL REVIEW:
This project qualified for a Categorical Exemption pursuant to Section 15302
(Replacement or Reconstruction) of the Implementing Guidelines of the California
Environmental Quality Act. This exemption permits minor alterations to exiting public
and private structures that involve negligible expansion of use. Existing drainage
patterns, hydraulic flow, and flood control were not be impacted. The site had no
sensitive vegetation.
FUNDING AVAILABILITY:
Upon approval of the budget amendment, sufficient funds are available for the
construction portion of the project from the following accounts:
Account Description
General Fund
Environmental Contributions
Prepared by.
Robert Stein, PE
Principal Engineer
Attachment: Budget Amendment
Account Number Amount
7014- C5100596 $ 34,502.96
7255- C5100596 $203.223.00
Total $237,725.96
Submitted bv:
O
City of Newport Beach NO. BA- 07BA -039
BUDGET AMENDMENT
2006 -07 AMOUNT: $zs,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
�X Increase Expenditure Appropriations AND �X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations to cover extra costs involved with the Newport Boulevard Bioswale project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3605 General Fund - Fund Balance
REVENUE ESTIMATES (3601) .
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Amount
Debit Credit
$26,000.00 `
Description
Division
Number 7014 Misc & Studies
Account
Number C5100596 Clean Water Projects
$26,000.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Automatic System Entry.
Signed:
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Z
R66ncial Approval: Administrative Services Director
Date
Signed:
Administrative Approval: City Manager
Date
Signed:
City Council Approval: City Clerk
Date