HomeMy WebLinkAbout17 - Traffic Signal ModernizationCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 17
January 23, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Brad Sommers, P.E.
949 - 644-3326 or bsommers @city.newport - beach.ca.us
SUBJECT: TRAFFIC SIGNAL MODERNIZATION — PHASE 1 DESIGN - APPROVAL
OF PROFESSIONAL SERVICES AGREEMENT WITH ITERIS, INC.
RECOMMENDATION:
Approve a Professional Services Agreement with Iteris, Inc., of Anaheim, California, for
design of the Traffic Signal Modernization — Phase 1 at a contract price of $263,215.00
and authorize the Mayor and City Clerk to execute the Agreement.
DISCUSSION:
The Traffic Signal Modernization Project is planned to be a multi -year project to install a
new and upgraded city-wide traffic signal management system that utilizes current and
future technology improvements. The goal of this multi - phased project is to reduce
congestion and improve the efficiency and flexibility of our traffic signal system. The
overall project will include the following:
• Interim replacement of the existing master traffic signal computer controller
(located at City Hall) and the construction of a new Traffic Management Center
(TMC) within the new City Hall,
• Installation of new field equipment and controllers at the City's 105 signalized
intersections,
• A Closed Circuit Television (CCTV) system to enable remote monitoring and
adjustments from the TMC,
• Communication interconnect system upgrades including copper, fiber- optic, and
wireless solutions,
• Regular review and updating of the existing traffic signal timing.
Because of the overall magnitude, financing difficulties, and potential disruption that
would occur in attempting to upgrade the city's entire system, staff has initiated a
phased approach. In order to continue operation of the currently coordinated roadway
corridors, the future system will coexist with the existing system until all of the upgrades
have been implemented city-wide.
Traffic Signal Modernization — Phase 1 Design — Approval of Professional Services Agreement with Iteris. Inc.
January 23. 2007
Page 2
Staff has defined Phase 1 of the Traffic Signal System Upgrade Project to include
installation of the following:
1. A new master traffic signal computer controller at City Hall.
2. New traffic control equipment at 21 signalized intersections along MacArthur
Boulevard, Coast Highway in Corona del Mar, Avocado Avenue, and San Miguel
Drive.
3. New communication equipment, including either upgrading the existing copper
wire or installing new fiber optic communications.
4. Two CCTV cameras on MacArthur Boulevard.
5. An improved Traffic Management Center (TMC) at City Hall. This will include
new video television screens where staff can monitor traffic at key intersections
on MacArthur Boulevard, Avocado Avenue, and San Miguel Drive.
The Phase 1 project will improve signal coordination on MacArthur Boulevard, and on
Coast Highway. Coordination between the signals on Avocado Avenue and San Miguel
Drive will also be improved with this project. Future phases will include the construction
of a new TMC within the future City Hall and a continuation of this work across the City.
Since staff plans to leverage City funds with the upcoming Renewed Measure M
programs, future phases have not been finalized.
There will be four major components to the city -wide project which will require services
from outside firms. These components include design, procurement of traffic signal
hardware and software, integration of the new equipment in the field and the office, and
construction of the communications improvements.
Since the design of the ultimate traffic signal system is dependent upon the hardware
and software systems that are utilized, staff recently completed a selection process to
determine the best qualified vendor for traffic signal controller hardware and software.
Staff interviewed and evaluated the following traffic signal hardware and software firms:
• Siemens Energy & Automation, Inc. (intersection /controller software =
NextPhase; central software= ACTRA)
• Western Pacific Signal, LLC (intersection /controller software = Naztec, central
software = StreetWise Traffic Management System, controller--2070)
• McCain Traffic (central software = BiTrans Systems)
• Synchronex (central software = Siemens, controller =M52)
• Econolite: (intersection /controller software =AS /3, central software = Icons,
controller, ASC3 and 2070L)
• Kimley -Horn KITS: (central software = KITS)
• Quixote Traffic Corporation (US Traffic): (central software = IQ Central,
controller =1Q ATC)
Traffic Signal Modernization — Phase 1 Design — Approval of Professional Services Agreement with Iteris. Inc.
January 23, 2007
Page 3
Upon the completing the evaluation, staff selected Econolite as the best qualified firm to
provide traffic signal hardware and software for the City's traffic signal modernization
project. Ultimately, the procurement of the new signal computer controller hardware
and software and the integration of the new equipment will be handled through a future
contract with Econolite. Before we can enter into a contract with Econolite, the
preliminary design of the Traffic Signal Master Plan is necessary to finalize the required
equipment needs for the project. Once the design is underway (three to four months), a
detailed scope of work for a contract to procure and integrate the system will-be
finalized and placed on the City Council agenda for approval. The last major project
component, construction of the communications equipment, will be handled through the
standard construction bid process.
Design Consultant Selection
Seven engineering firms were invited to submit proposals to provide professional
design services for the Traffic Signal Modernization — Phase 1 Project. Three qualified
firms responded to the City's request for proposals.
The proposals were reviewed to evaluate each firm's qualifications, past experience on
similar projects, and availability before ranking Iteris, Inc. (Iteris) the highest. Upon
selection, staff negotiated with Iteris to provide the necessary scope of services for a
not to exceed fee of $263,215. Iteris has completed engineering services competently
and professionally on similar projects for the City and other local agencies in Southern
California.
The attached Professional Services Agreement with Iteris, Inc. covers the first
component of the project; the development of a communications master plan (Master
Plan), the design and preparation of plans, specifications and estimates (PS & E) for
the Phase 1 project, and the preparation of new signal timing optimization plans.
Iteris has indicated that the project will require approximately six months with the
possibility of additional time (within scope) to fine -tune the traffic signal timing. Therefore
design is anticipated to be completed by August 2007.
Environmental Review:
Categorically Exempt under Chapter 3, Article 19, Section 15301, Class 1 (c) of the Title
14 California Code of Regulations. This exemption covers maintenance, repair, and
upgrades of existing traffic signal facilities.
Public Notice:
Not Applicable at this time.
Traffic Signal Modernization — Phase 1 Design — Approval of Professional Services Agreement with Iteris, Inc.
January 23, 2007
Page 4
Funding Availability:
The design contract for Phase 1 of the Traffic Signal System Upgrades will be funded
through a successful application for Orange County Transportation Authority (OCTA)
Signal Improvement Project funding. Along with required City matching funds, sufficient
funds exist as part of the Signal System Improvements Project in the following
accounts:
Account Description
Measure M Competitive
Transportation & Circulation
Prepared by:
aciSommers, P.E.
Associate Civil Engineer
Account Number Amount
7284- C5200852 $175,477
7261- C5200852 $87,738
Total: $263,215
Attachment: Professional Services Agreement
Submitted by:
St G. Bad um
ublic Works Director
PROFESSIONAL SERVICES AGREEMENT WITH
ITERIS, INC.
FOR TRAFFIC SIGNAL MODERNIZATION — PHASE 1 DESIGN
THIS AGREEMENT is made and entered into as of this _ day of
2007, by and between the CITY OF NEWPORT BEACH, a Municipal Corporation
( "City"), and ITERIS, INC a Delaware Corporation, whose address is 1515 S.
Manchester Avenue, Anaheim, California 92802 -2907 ( "Consultant "), and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and. validly existing under the laws
of the State of California with the power to cant' on its business as it is now
being conducted under the statutes of the State of California and the Charter of
City.
B. City is planning Phase 1 of the Traffic Signal Modernization Project
C. City desires to engage Consultant to design the traffic signal communication
master plan and communication upgrades in coordination with Phase 1 of the
Traffic Signal System Upgrades Project ( "Project ").
D. Consultant possesses. the skill, experience, ability, background, certification and
knowledge to provide the services described in this Agreement.
E. The principal member of Consultant for purposes of Project shall be Scott
Carlson.
F. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as
follows:
1. TERM
The term of this Agreement shall commence on the above written date, and shall
terminate on the 31 day of December, 2007, unless terminated earlier as set forth
herein.
2. SERVICES TO BE PERFORMED
Consultant shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference. The
City may elect to delete certain tasks of the Scope of Services at its sole
discretion.
3. TIME OF PERFORMANCE
Time is of the essence in the performance of services under this Agreement and
the services shall be performed to completion in a diligent and timely manner.
The failure by Consultant to perform the services in a diligent and timely manner
may result in termination of this Agreement by City.
Notwithstanding the foregoing, Consultant shall not be responsible for delays
due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the services to be provided for the Project, each party hereby
agrees to provide notice to the other party so that all delays can be addressed.
3.1 Consultant shall submit all requests for extensions of time for
performance in writing to the Project Administrator not later than ten (10)
calendar days after the start of the condition that purportedly causes a
delay. The Project Administrator shall review all such requests and may
grant reasonable time extensions for unforeseeable delays that are
beyond Consultant's control.
3.2 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the
circumstances, by either telephone, fax, hand - delivery or mail.
4. COMPENSATION TO CONSULTANT
City shall pay Consultant for the services on a time and expense not -to- exceed
basis in accordance with -the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference.
Consultant's compensation for all work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall. not
exceed Two Hundred, Sixty Three Thousand, Two Hundred and Fifteen
Dollars and no /100 ($263,215.00) without prior written authorization from City.
No billing rate changes shall be made during the term of this Agreement without
the prior written approval of City.
4.1 Consultant shall submit monthly invoices to City describing the work
performed the preceding.month. Consultant's bills shall include the name
of the person who performed the work, a brief description of the services
performed and /or the specific task in the Scope of Services to which it
relates, the date the services were performed, the number of hours spent
on all work billed on an hourly basis, and a description of `any
reimbursable expenditures. City shall pay Consultant no later than 'thirty
(30) days after approval of the monthly invoice by City staff.
4.2 City shall reimburse Consultant only for those costs or expenses
specifically approved in this Agreement, or specifically approved in writing
in advance by City. Unless otherwise approved, such costs shall be
limited and include nothing more than the following costs incurred by
Consultant:
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A. The actual costs of subconsultants for performance of any of the
services that Consultant agrees to render pursuant .to this
Agreement, which have been approved. in advance by City and
awarded in accordance with this Agreement.
B. Approved reproduction charges.
C. Actual costs and /or other costs and /or payments specifically
authorized in advance in writing and incurred by Consultant in the
performance of this Agreement.
4.3 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra
Work" means any work that is determined by City to be necessary for the
proper completion of the Project, but which is not included within the
Scope of Services and which the parties did not reasonably anticipate
would be necessary at the execution of this. Agreement. Compensation
for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B.
5. PROJECT MANAGER
Consultant shall designate a Project Manager, who shall coordinate all phases of
the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Scott Carlson to
be its Project Manager. Consultant shall not remove or reassign the Project
Manager or any personnel listed in Exhibit A or assign any new or replacement
personnel to the Project without the prior written consent of City. City's approval
shall not be unreasonably withheld with respect to the removal or assignment of
non -key personnel.
Consultant, at the sole discretion of City, shall remove from the Project any of its
personnel assigned to the performance of services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to
complete the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Public Works Department. Brad
Sommers shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator or his/her authorized
representative shall represent City in all matters pertaining to the services to-be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
In order to assist Consultant in the execution of its responsibilities under this
Agreement, City agrees to, where applicable:
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A. Provide access to, and upon request of Consultant, one copy of all
existing relevant information on file at City. City will provide all such
materials in a timely manner so as not to cause delays in Consultant's
work schedule.
B. Provide blueprinting and other services through City's reproduction
company for bid documents. Consultant will be required to coordinate the
required bid documents with City's reproduction company. All other
reproduction will be the responsibility of Consultant and as defined above.
C. Provide usable life of facilities criteria and information with regards to new
facilities or facilities to be rehabilitated.
8. STANDARD OF CARE
8.1 All of the services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and
technical personnel required to perform the services required by this
Agreement, and that it will perform all services in a manner
commensurate with community professional standards. All services shall
be performed by qualified and experienced personnel who are not
employed by City, nor have any contractual relationship with City. By
delivery of completed work, Consultant certifies that the work conforms to
the requirements of this Agreement and all applicable federal, state and
local laws and the professional standard of care.
8.2 Consultant represents and warrants to City that it has, shall obtain, and
shall keep in full force in effect during the term hereof, at its sole cost and
expense, all licenses, permits, qualifications, insurance and approvals of
whatsoever nature that is legally required of Consultant to practice its
profession. Consultant shall maintain a City of Newport Beach business
license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be In default or deemed to be In default by
reason of strikes, lockouts, accidents, or acts of God, or the failure of City
to furnish timely information or to approve or disapprove Consultant's
work promptly, or delay or faulty performance by City, contractors, or
governmental agencies.
9. HOLD HARMLESS
To the fullest extent permitted by law, Consultant shall indemnify, defend and
hold harmless City, its City Council, boards.and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties) from and
against any and all claims (including, without limitation, claims for bodily injury,
death or damage to property), demands, obligations, damages, actions, causes
of action, suits, losses, judgments, fines, penalties, liabilities, costs and
expenses (including, without limitation, attorney's fees, disbursements and court
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costs) of every kind and nature whatsoever (individually, a Claim; collectively,
"Claims "), which may arise from or in any manner relate (directly or indirectly) to
the negligence, recklessness, or willful misconduct of the Consultant or the acts
or omissions of its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of
them or for whose acts they may be liable or any or all of them.
Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the
active negligence or willful misconduct of the Indemnified Parties. Nothing in this
indemnity shall be construed as authorizing any award of attorney's fees in any
action on or to enforce the terms of this Agreement. This indemnity shall apply
to all claims and liability regardless of whether any insurance policies are
applicable. The policy limits do not act as a limitation upon the amount of
indemnification to be provided by the Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and..means of
conducting the work are under the control of Consultant, except to the extent
they are limited by statute, rule or regulation and the expressed terms of this
Agreement. Nothing in this Agreement shall be deemed to constitute approval
for Consultant or any of Consultant's employees or agents, to be the agents or
employees of City. Consultant shall have the responsibility for and control over
the means of performing the work, provided that Consultant is in compliance with
the terms of this Agreement. Anything in this Agreement that may appear to give
City the right to direct Consultant as to the details of the performance or to
exercise a measure of control over Consultant shall mean only that Consultant
shall follow the desires of City with respect to the results of the services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or
interest in the work to be performed. City agrees to cooperate with the
Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all' matters relating to policy and Project
direction with City s Project Administrator in advance of all critical decision points
in order to ensure the. Project proceeds in.a manner consistent with City goals
and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator and /or. his/her
duly authorized designee informed on a regular basis regarding the status and,
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progress of the Project, activities performed and planned, and any meetings that
have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of work. Consultant shall obtain, provide and maintain at its own expense during
the term of this Agreement, a policy or policies of liability insurance of the type
and amounts described below and in a form satisfactory to City.
A. Certificates of Insurance. Consultant shall provide certificates of
insurance with original endorsements to City as evidence of the insurance
coverage required herein. Insurance certificates must be approved by
City's Risk Manager prior to commencement of performance or issuance
of any permit. Current certification of insurance shall be kept on file with
City at all times during the term of this Agreement.
B. SiLgriature . A person authorized by the insurer to bind coverage on its
behalf shall sign certification of all required policies.
C. Acceptable Insurers. All insurance policies shall be issued by an
Insurance company currently authorized by the Insurance Commissioner
to transact business of insurance in the State of California, with an
assigned policyholders' Rating of A (or higher) and Financial Size
Category Class VII (or larger) in accordance with the latest edition of
Best's Key Rating Guide, unless otherwise approved by the City's Risk
Manager.
D. Coverage Requirements.
I. Workers' Compensation Coverage. Consultant shall maintain
Workers' Compensation Insurance and Employer's Liability.
Insurance for his or her employees in accordance with the lays of
the State of California. In addition, Consultant shall require each
subcontractor to similarly maintain Workers' Compensation
Insurance and Employer's Liability Insurance in accordance with
the laws of the State of California for all of the subcontractor's
employees. Any notice of cancellation or non - renewal of all
Workers' Compensation policies must be received by City at least
thirty (30) calendar days (10 calendar days written notice of non-
payment of premium) prior to such change. The insurer shall agree
to waive all rights of subrogation against City, its officers, agents,
employees and volunteers for losses arising from work performed
by Consultant for City.
ii. General Liability Coverage. Consultant shall maintain commercial
general liability insurance in an amount not less than one million
dollars ($1,000,000) per occurrence for bodily injury, personal
injury, and property damage,- including without limitation,
contractual liability. If commercial general liability insurance or
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other form with -a general aggregate limit is used, either the general
aggregate limit shall apply separately to the work to be performed
under this Agreement, or the general aggregate limit shall be at
least twice the required occurrence limit.
Automobile Liability Coverage. Consultant shall maintain
automobile insurance covering bodily injury and property damage
for all activities of the Consultant arising out of or in connection with
work to be performed under this Agreement, including coverage for
any owned, hired, non -owned or rented vehicles, in an amount not
less than one million dollars ($1,000,000) combined single limit for
each occurrence.
iv. Professional Errors and Omissions Insurance. Consultant shall
maintain professional errors and omissions insurance, which
covers the services to be performed in connection with this
Agreement in the . minimum amount of one million dollars
($1,000,000).
E. Endorsements. Each general liability and automobile liability insurance
policy shall be endorsed with the following specific language:
i. The City, its elected or appointed officers, officials, employees,
agents and volunteers are to be covered as additional insureds with
respect to liability arising out of work performed by or on behalf of
the Consultant.
ii. This policy shall be considered primary insurance as respects to
City, its elected or appointed officers, officials, employees, agents
and volunteers as respects to all claims, losses, or liability arising
directly or indirectly from the Consultant's operations or services
provided to City. Any insurance maintained by City, including any
self- insured retention City may have, shall be considered excess
insurance only and not contributory with the insurance provided
hereunder.
iii. This insurance shall act for each insured and additional insured as
though a separate policy had been written for each, except with
respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against City, its elected
or appointed officers, officials, employees, agents and volunteers.
V. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to City, its elected or appointed
officers, officials, employees, agents or volunteers.
vi. The insurance provided by this policy shall not be suspended,
voided, canceled, or reduced in coverage or in limits, by either
party except after thirty (30) calendar days (10 calendar days
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written notice of non - payment of premium) written notice has been
received by City.
F. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claim made or suit instituted arising out of or resulting from
Consultant's performance under this Agreement.
G. Additional Insurance. Consultant shall also procure and maintain, at its
-own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of
the work.
'15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following
shall be construed as an assignment: The sale, assignment, transfer or other
disposition of any of the issued and outstanding capital stock of Consultant, or of
the interest of any general partner or joint venturer or syndicate member or
cotenant if Consultant is a partnership or joint- venture or syndicate or cotenancy,
which shall result in changing the control of Consultant. Control means fifty
percent (50 %) or more of the voting power, or twenty-five percent (25 %) or more
of the assets of the corporation, partnership or joint - venture.
16, SUBCONTRACTING
The parties recognize that a substantial inducement to City for entering into this
Agreement is the professional reputation, experience and competence of
Consultant. Assignments of any or all rights, duties or obligations of the
Consultant under this Agreement will be permitted only with the express written
consent of City. Consultant shall not subcontract any portion of the work to be
performed under this Agreement without the prior written authorization of City.
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents "), prepared or, caused to be prepared by
Consultant, its officers, employees, agents and subcontractors, in the course of
implementing this Agreement, shall become the exclusive property of City, and
City shall have the sole right to use such materials in its discretion without further
compensation to Consultant or any other party. Consultant shall, at Consultant's
expense,. provide such Documents to City upon prior written request.
Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are, not intended or represented to be suitable for
reuse by City or others on any other project. Any use of completed Documents
for other projects and any use of incomplete Documents without speck written
authorization from Consultant will be at City's sole risk and without liability to
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Consultant. Further, any and all liability arising out of changes made. to
Consultant's deliverables under. this Agreement by City or persons other than
Consultant is waived against Consultant and City assumes full responsibility for
such changes unless City has given Consultant prior notice and has received
from Consultant written consent for such changes.
18. COMPUTER DELIVERABLES
CADD data delivered to City shall include the professional stamp of the engineer
or architect in charge of or responsible for the work. City agrees that .Consultant
shall not be liable for claims, liabilities or losses arising out of, or connected with
(a) the modification or misuse by City, or anyone authorized by City, of CADD
data; (b) the decline of accuracy or readability of CADD data due to inappropriate
storage conditions or duration; or (c) any use by City, or anyone authorized by
City, of CADD data for additions to this Project, for the completion of this Project
by others, or for any other Project, excepting only such use as is authorized, in
writing, by Consultant. By acceptance of CADD data, City agrees to indemnify
Consultant for damages and liability resulting from the modification or misuse of
such CADD data. All original drawings shall be submitted to City in the version
of AutoCAD used by CITY in ".dwg" file format on a CD, and should comply with
the Citys digital submission requirements for Improvement Plans. The City will
provide AutoCAD file of City Title Sheets. All written documents shall be
transmitted to City in the City's latest adopted version of Microsoft Word and
Excel.
19. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the services in this Agreement, shall be kept
confidential unless City authorizes in writing the release of information.
20. OPINION OF COST
Any opinion of the construction cost prepared by Consultant represents his/her
judgment as a design professional and is supplied for the general guidance of
City. Since Consultant has no control over the cost of labor and material, or over
competitive bidding or market conditions, Consultant does not guarantee the
accuracy of such opinions as compared to contractor bids or actual cost to City.
21. INTELLECTUAL PROPERTY INDEMNITY
The Consultant shall defend and indemnify City, its agents, officers,
representatives and employees against any and all liability, including costs, for
infringement of any United States' letters patent, trademark, or copyright
infringement, including costs, contained in Consultant's drawings and
specifications provided under this Agreement.
22. RECORDS
Consultant shall keep records and invoices in connection with the work to be.
performed under this Agreement. Consultant shall maintain complete and
accurate records with respect to the costs incurred under this Agreement and
any services, expenditures and disbursements charged to City, for a minimum
period of three (3) years, or for any longer period required by law, from the date
of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of
City to examine, audit and make transcripts or copies of such records and
invoices during regular business hours. Consultant shall allow inspection of all
work, data, Documents, proceedings and activities related to the Agreement for a
period of three (3) years from the date of final payment to Consultant under this
Agreement.
23. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction
of the dispute with respect to such payment. Such withholding shall not be
deemed to constitute a failure to pay according to the terms of this Agreement.
Consultant shall not discontinue work as a result of such withholding. Consultant
shall have an immediate right to appeal to the City Manager or his /her designee
with respect to such disputed sums. Consultant shall be entitled to receive
interest on any withheld sums at the rate of return that City earned on its
investments during the time period:, from the date of withholding of any amounts
found to have been improperly withheld.
24. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than: what
would have resulted if there were not errors or omissions in the work
accomplished by Consultant, the additional design, construction and /or
restoration expense shall be borne by Consultant. Nothing in this paragraph is
intended to limit City's rights under the law or any other sections of this
Agreement.
25. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the
Project.
26. CONFLICTS OF INTEREST
The Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act'), which (1) requires such
persons to disclose any financial interest that may foreseeably be materially
affected by the work performed under this Agreement, and (2) prohibits such
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persons from making, or participating in making, decisions that will foreseeably
financially affect such interest.
If subject to the Act, Consultant shall conform .to all requirements of the Act.
Failure to do so constitutes a material breach and is grounds for immediate
termination of this Agreement by City. Consultant shall indemnify and hold
harmless City for any and all claims for damages resulting from Consultant's
violation of this Section.
27. NOTICES
All notices, demands, requests or approvals to be given under the terms of this
Agreement shall be given in writing, and conclusively shall be deemed served
when delivered personally, or on the third business day after the deposit thereof
in the United States mail, postage prepaid, first -class mail, addressed as
hereinafter provided. All notices, demands, requests or approvals from
Consultant to City shall be addressed to City at:
Brad Sommers, P.E.
Public Works Department
City of Newport Beach
3300 Newport Boulevard
Newport Beach, CA, 92663
Phone: 949- 644 -3326
Fax: 949 -644 -3318
All notices; demands, requests or approvals from CITY to Consultant shall be
addressed to Consutant at:
Scott Carlson, P.E.
Iteris, Inc.
1515 S, Manchester Avenue
Anaheim, CA 92802 -2907
Phone: 714 - 758 -0200
Fax: 714- 780 -7246
28. TERMINATION
In the event that either party fails or refuses to perform any of the provisions of
this Agreement at the time and in the manner required, that party shall be
deemed in default in the performance of this Agreement. If such default is not
cured within a period of two (2) calendar days, or if more than two (2) calendar
days are reasonably required to cure the default and the defaulting party fails to
give adequate assurance of due performance within two (2) calendar days after
receipt of written notice of default, specifying the nature of such default and the
steps necessary to cure such default, and thereafter diligently take steps to cure
the default, the non- defaulting party may terminate the Agreement forthwith by
giving to the defaulting party written notice thereof.
11
Notwithstanding the above provisions, City shall have the right, at its sole
discretion and without cause, of terminating this Agreement at any time by giving
seven (7) calendar days prior written notice to Consultant. In the event of
termination under this Section, City shall pay Consultant for services
satisfactorily performed and costs incurred up to the effective date of termination
for which Consultant has not been previously paid. On the effective date of
termination, Consultant shall deliver to City all reports, Documents and other
information developed or accumulated in the performance of this Agreement,
whether-in draft or final form.
29. COMPLIANCE WITH ALL LAWS
Consultant shall at its own cost and expense comply with all statutes,
ordinances, regulations and requirements of all governmental entities, including
federal, state, county or municipal, whether now in force or hereinafter enacted.
In addition, all work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be
subject to approval of the Project Administrator and City.
30. WAIVER
A waiver by either party of any breach, of any term, covenant or condition
contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether
of the same or a different character.
31. INTEGRATED CONTRACT
This Agreement represents the full and complete understanding of every kind or
nature whatsoever between the parties hereto, and all.preliminary negotiations
and agreements of whatsoever kind or nature are merged herein. No verbal
agreement or implied covenant shall be held to vary the provisions herein.
32. CONFLICTS OR INCONSISTENCIES
In the event there are any conflicts or inconsistencies between this Agreement
and the Scope of Services or any other attachments.attached hereto, the terms
of this Agreement shall govern.
33. INTERPRETATION
The terms of this Agreement shall be construed in accordance with the meaning
of the language used and shall not be construed for or against either party by
reason of the authorship of the Agreement or any other rule of construction
which might otherwise apply.
12
34. AMENDMENTS
This Agreement may be modified or amended only by _ a written document
executed by both Consultant and City and approved as to form by the City
Attorney.
35. SEVERABILITY
If any term or portion of this Agreement is held to be invalid, illegal, or otherwise
unenforceable by a court of competent jurisdiction, the remaining provisions of
this Agreement shall continue in full force and effect.
36. CONTROLLING LAW AND VENUE
The laws of the State of California shall govern this Agreement and all matters
relating to it and any action brought relating to this Agreement shall be
adjudicated in a court of competent jurisdiction in the County of Orange.
37. EQUAL OPPORTUNITY EMPLOYMENT
Consultant represents that it is an equal opportunity employer and it shall not
discriminate against any subcontractor, employee or applicant for employment
because of race, religion, color, national origin, handicap, ancestry, sex or age.
13
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on
the day and year first written above.
APPROVED AS TO FORM:
Aaron Harp, Assistant City Attorney
for the City of Newport Beach
ATTEST:
LaVonne Harkless,
City Clerk
CITY OF NEWPORT BEACH,
A Municipal Corporation
Mayor -
for the City of Newport Beach
CONSULTANT:
(Corporate Officer)
Title:
Print Name:
(Financial Officer)
Title:
Print Name:
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
flusem\pbwlsharedtagreementslfy 06- 071deds- signal system upgrades.doc
14
PROJECT APPROACH
Iteris has prepared a detailed scope of work and schedule to ensure that the Traffic Signal
Communication Master Plan and Phase I PS &E project is completed on time, within budget, and
to the complete satisfaction to the City. Our project approach is based on the project
understanding, project issues and goals, the RFP, our depth of understanding of both ITS and
Systems Engineering, and our past experience working with the City of Newport Beach on the
2003 Traffic Flow Optimization Project which formed the basis for this current project. Iteris'
approach is divided into the following tasks:
Part A & B: Project Management
Part A — Future Traffic Signal Communications Master Plan Design
Task 1: Master Plan Design
Part B — Future Traffic Signal Communications Master Plan Design
Task 2: Traffic Signal Systems Upgrade (PS &E Package)
Task 3: Traffic Signal Timing
These tasks meet the requirements of the categories of work listed in the RFP. Figure 1
provides our proposed schedule based on our understanding of the project and the scope of
services. Our schedule has been developed to provide draft and final versions of each
submittal, plus a realistic one to two -week review period by City staff. Iteris will work with City
staff to finalize the schedule as necessary to meet any project requirements. Note that the
preparation of the signal timing plans can occur at any time during our proposed schedule. We
are recommending that the initial data collection for the signal timing effort be completed in
parallel with the Master Plan and Design field work. However, the traffic counts need to be
completed while school is in session (January — June or September — November), which may
require an adjustment in the schedule for Task 3. Implementation will be completed after
construction of the traffic signal system upgrades.
Objectives: To ensure an efficient and coordinated project development process, the
delivery of a high quality product, and deployment of the project
components within budget and on schedule.
Iteris strongly believes that excellent project management is essential in the successful
completion of any project. Successful completion does not only mean finishing the project but
also completing the project to the client's satisfaction within budget and on schedule.
As part of Iteris' project management strategy, Mr. Skptt Carlson will serve as the Project
Manager for this project. He will be the principal contact with the City of Newport Beach and
other entities per the City's direction. Project management support consists of preparation of
monthly status reports and attendance at required meetings related to the Project. Mr. Carlson
will also be available to City staff should specific questions arise throughout the duration of the
project, or for special meetings to discuss the project with other stakeholders /neighboring
agencies. An important part of this task will involve discussions. and involvement of other
stakeholders such as the City MIS and possibly Caltrans or other stakeholders as well. Below is
a summary of our proposed project management activities.
F67
Page 9 of 26 January 6, 2007
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Proiect Manaqement Methodology
Iteris has a history of successful administration of projects. Through many years of experience,
Iteris has developed a methodology that has proven effective in measuring progress,
anticipating problems, reacting quickly to changes in the requirements, and maintaining
schedule integrity.
Iteris' project
impressive ti
developed to:
management is designed with checks and balances that have resulted in our
ack record of successful projects. Our project management objectives are
- . Provide a complete and
comprehensive technical
description and work definition for
the entire project;
•3 Develop a viable, comprehensive
cost and schedule plan that
reflects the planned performance
of the work;
❖ Establish a comprehensive control
system that provides the
necessary status information to the
project team, the City of Newport
Beach, and Iteris management;
ti'• Identify problem areas early and initiate corrective action;
9, Communicate information to the City of Newport Beach on a regular and timely basis;
by Ensure thorough documentation through an effective Quality Assurance / Quality Control
process;
G Promote effective Configuration Management through the application of Systems
Engineering discipline to the development and support for the Newport Beach ITS.
Performance Monitoring
Monitoring of technical performance, schedules, and costs using a combination of automated
and manual techniques provides an early indication of any deviation from planned performance.
The earlier a deviation from the plan can be identified, the easier it is to implement the required
corrective actions. The following activities are performed:
❖ Monitor and control performance with respect to schedule performance and analyze the
impact of delays arid, cost alternatives. Actual project performance is periodically
compared to planned project performance to identify deviations or areas of concern.
ti'• Facilitate the assessment of work progress in terms of project milestones, work
completed, percent in process, and dependence on future project tasks. The Project
Manager, Mr. Scott Carlson, will frequently hold informal discussions with individual
project personnel on specific tasks in addition to the regularly scheduled project team
meetings. In addition, a detailed project schedule will. be created using MS Project,
which assists in the tracking of schedule versus percent complete.
Page 3 of 26 January 8, 2007
Proiect Reviews
Active and open communication between the team (including the City of Newport Beach PM) is
vital. Communication is essential to the successful outcome of any project. Iteris' primary
objective is to keep the City of Newport Beach abreast of the developments that Impact the
project.
Intemally, Iteris promotes open communication between the team members and the Project
Manager. The following sections describe the types of meetings and reports used to
communicate intemally and externally.
Monthly Progress Report
Mr. Carlson will submit a monthly written progress report to the City of Newport Beach and Iteris
management. In this report, Mr. Carlson will discuss activities conducted during the previous
calendar month.
Typical subjects covered in this report include the following:
ti• Summary of activities during the month Status of subcontractors
• Planned activities for the next month `o Status of open items
•• Concerns or problems encountered and 4 Status of contract variance or extra work
planned solutions requests
9 Assignment of or changes in key personnel t Closed items
t Up-to -date project schedule C• Status of deliverables
Proiect Kick-oftbfeetino
Shortly after receipt of Notice to Proceed, a project kickoff meeting will take place, which will be
attended by representatives from the Iteris team, the City of Newport Beach, City MIS, and other
Stakeholder Partners as appropriate. The purpose of this meeting -will be to .ensure that
participants understand and support the goals and the plan to achieve them.
Protect Team Review Meetinsis
One of the basic requirements for meeting the project schedule and budget is a system that
assures prompt responses to problem areas before they can give rise to insurmountable delays.
For this reason, bi- weekly internal project meetings are held in which each team member
provides a brief status of accomplishments and problems. Mr. Marc Porter, the Principal -in-
Charge for this project, will conduct these internal reviews. It is a fact- finding, problem - solving
endeavor used to keep the Project Manager and project personnel advised of the project status
concerning schedules, technical perfonnance, trends, and existing or potential problem areas.
Proiect Status Meeting
Iteris will discuss the progress report in a joint teleconference and /or in face- to-face meetings
with the City of Newport Beach — the forum for this meeting will be at the discretion of the City of
Newport Beach Project Manager. Mr. Carlson will summarize current activities, discuss
concerns, report on milestones, evaluate future technical and financial requirements, and obtain
feedback from the City of Newport Beach. These conferences are planned to promote open
communication between the City of Newport Beach and Iteris.
Page 4 of 26 January 8, 2007
Management Review Meetina
Iteris upper -level management is committed to:
`r Maintaining a proper environment for the successful execution of the project
Io Providing Mr. Carlson with adequate resources
❖ Monitoring the effectiveness of Mr. Carlson and the project team
For these reasons, internal management review meetings are held monthly for each project.
Current status is reviewed against the current project schedule and, most importantly, changes
from baselines reported in the previous management review meeting are noted.
Protect Quality Assurance/ Quality Control (QA/QC)
Iteris' ability to implement high - quality deliverables is a result of our adherence to a quality
assurance program that ensures accuracy, product usability, and an overall commitment to
product excellence and user satisfaction. The Iteris Project Manager ensures the team
commitment to these objectives by identifying goals at the outset of the project and monitoring
the product implementation and delivery process. We strive to improve the processes and tools
we use to provide high - quality products and services. For this project, George Gener and Glenn
Grayson will lead review of project deliverables.
Deliverables: Meeting agendas and notes, progress reports, invoices and supplemental
material as requested/required by City staff.
Objectives: To prepare a City -wide Communications Master Plan for the City's future
enhanced traffic signal system and ITS deployments.
As part of Task 1, Iteris will develop the comprehensive Master Plan for the phased deployment
of a communication system to support the City's traffic signal system and ITS devices.
Additionally, the Communications Master Plan should address the possibility of sharing
communication bandwidth with other City- departments, if appropriate. This is especially
applicable to the City of Newport Beach as the Public Works Department currently utilizes
leased -line communications maintained by the City's Management Information Systems (MIS)
department.
Iteris has proposed the subtasks summarized below to support the preparation of the Master
Plan. These tasks will create additional deliverables to those identified in the RFP. Iteris is
presenting these subtasks and deliverables based on our past experiences in preparing master
plans to ensure the preparation of a comprehensive Master Plan for the City of Newport Beach.
Task 9.9: Existing Conditions
The first step in developing a comprehensive Communications Master Plan for the City of
Newport Beach is to assess the City's existing systems. Iteris is intimately familiar with the
City's existing communications system based on our past work on the 2003 Traffic Flow
Optimization project. This experience offers Iteris with an understanding of the project
requirements, the existing interconnect, existing conditions at the signalized intersections, and
" Page 5 of 26 January 8, 2007
the existing traffic management and traffic control system. Additionally, Iteris is intimately
familiar with Econolite's icons® system, which will serve at the City's new traffic signal system.
As part of Task 1, Iteris will complete the data collection for the components listed below. Each
of these components is discussed in detail in the following sections.
Traffic Signal System
Existing Communications Network
Traffic Management Center
Traffic Signal System
The City's existing traffic signal system is comprised of VMS -330 central traffic signal
system to support 52 of the 87 820/820A traffic signal controllers, and 24 Type 1701170E
traffic signal controllers with no central software system support. While maintained by
Caltrans, the Coast Highway signalized intersections included five separate coordinated
systems under five different field masters.
Under this task, Iteris will inventory the City's existing traffic signal system beginning with
the inventory developed by Iteris as part of the 2003 Traffic Flow Optimization project.
The inventory will include but not limited to, the VMS -330 traffic signal software, signal
controllers, and detection system, as well as details on the existing Caltrans and
adjacent agency signals within the City area where multijurisdictional signal coordination
could be implemented.
Lastly, Iteris will detail the requirements of Econolite's icons® traffic signal system.
Although not an existing system, it will be the City's new traffic signal system and will be
a key element in the transition of the City's traffic signal system.
Fristina Communication Network
The City utilizes a combination of leased line circuits, maintained by the City's MIS
department, and phone drops to communication to select signalized intersections. The
existing communication system is illustrated in Figure 2, based on Iteris' work on the
2003 Traffic Flow Optimization project. Note that this figure does not include the signal
interconnect along Coast Highway at this time.
The City's existing communications system includes four leased T1 line connections "in
the field" and a leased T1 connection at the Newport Beach City Hall. This leased
communication system supports the City's area wide communication system, which
includes communication between City facilities (phone, computer network, etc.) and the
City's traffic signal system. In 2003, the City was planning to implement two additional
leased T1 connections, one at Ridge Park Road and Newport Coast Drive, and one at
Irvine Avenue near Mesa Drive. A T1 connection supports a data rate of 1.544 Mbps,
and according to City staff, the current T1 connection at the City Hall is at full capacity.
The City's communication system also includes four existing phone drops that support
dial up communications between the VMS -330 system and select signalized
intersections. Dial up connections can support communication rates up to 55 Kbps, but
generally operate at a baud rate from 1200 to 9600. The phone drops only support
Page 6 of 26 January 8, 2007
communications for the VMS -330 system and are not used as part of the City's overall
communication system. In 2003, the City also has identified five planned phone drop
locations to be implemented in future.
Under this task, Iteris will inventory the City's existing communication network. This
inventory will include an assessment of conduit/cable size and location, the capacity of
the leased line circuits, and the phone drop locations and available bandwidth. The
inventory of the existing conditions, opportunities and needs will be documented in the
alternatives analysis that will be used in later phases of the project, and will provide input
to the Master Plan.
Traffic Management Center
The existing TMC is located at the City Hall and supports the operation of the City's
VMS -330 traffic signal system, where Iteris assisted in the TMC layout as part of the
2003 Traffic Flow Optimization project. Beginning with the details prepared as part of the
2003 Traffic Flow Optimization project, Iteris will complete a detailed inventory of the
existing TMC. This will include architectural elements (floor plan, electrical and
mechanical systems for the space, etc.), identification of existing traffic - related
equipment and current wiring diagram, and other associated elements. Iteris will
develop an existing conditions base plan that will describe the existing space in detail.
Once this plan is developed, it will be used in later phases of the project, and will provide
the base plan for upgrades to the existing TMC, to be completed as part of the
Preliminary Design Report in Task 2. This is a crucial element of this project because the
TMC will serve as the nerve center for the City's traffic management operations.
Additionally, if information is available on the footprint area for the new TMC, Iteris will
also develop a conceptual plan for the City's new TMC as part of the Master Plan.
Under this effort, Iteris will coordinate. with City officials and the architectural firm, if
applicable, to ensure the space allocated for the new TMC will not only meet the City's
future needs as the City deploys future ITS strategies. This effort will result in the
conceptual plan that will be used in later phases of the project, and will provide input to
the Master Plan.
Lastly, it is vital that any communications system detailed in the Master Plan facilitate the
relocation of the Newport Beach TMC to the new location. The Newport Beach TMC will
serve as one of the communication hubs and the Master Plan must address the
transition of this TMC hub from the old to the new TMC.
Page 7 of 26 January 8, 2007
G15rf OF NEVVPOA a SEACH
F V
A NICATION X
Iteris will collect the existing traffic infrastructure information through a series of activities,
including interviews with City traffic engineering staff, review of signal interconnect I signal
system documentation, applicable GIS files, and field reviews. The existing condhions will be
documented in a technical memorandum that details the existing traffic infrastructure. The
technical memorandum will include a spread sheet database that provides a detailed inventory
of the existing traffic infrastructure. Iteris will also take the City's existing GIS base files and
update the layers that include the traffic infrastructure/network; Iteris conducted this work as part
of the 2003 Traffic Flow Optimization project. The information collected will be utilized as the
starting point for developing the Master Plan while ensuring that the City's traffic signal system
inventory is up to date in the City's GIS database.
While this task focuses on the existing traffic communications infrastructure, it should be noted
that there are additional elements that may be applicable to the development of the Master
Plan. An optional effort that the City can elect to include in the Master Plan is the inclusion of
other City departments in the communications system requirements, such as the Police
Department and emergency management operations. Although these are non - traffic elements,
they should be addressed as part of the Communications Master Plan. These items will be
assessed and detailed as part of the Alternatives Analysis task.
Deliverables: Existing Conditions Technical Memorandum
Task 1.2: Alternatives Analysis
In support of this task, Iteris will conduct an analysis of transportation management needs for
Newport Beach that identifies project stakeholders, determines the City's transportation
management needs, defines transportation management solutions and develops practical
communications and ITS projects for the City.
Stakeholder Identification and Coordination
The City of Newport Beach, Public Works Department will be the lead stakeholder for
the Communications Master Plan. A second stakeholder that will require coordination
and input will by the City's MIS department, which maintains the City's leased line
circuits and the City's WAN. At a minimum, the MIS department will provide input into
the hardware and operational requirements of the communication system where the
leased line circuits are to be used. It may be possible to plan a communication system
that would provide Ethemet -based communications for both the traffic signal system and
the City's WAN; several agencies have begun to realize the benefits of sharing
bandwidth between City departments. .
In addition to the Newport Beach stakeholders, there may be additional stakeholders
that, such as adjacent cities that could define some of the City's communications needs.
Many local agencies have or are planning to provide coordination between boundary
signalized intersections, and even share traffic data, which requires a communication
link between agency signals or agency TMCs.
The Stakeholders Identification will be summarized in the Alternatives Analysis
Technical Memorandum and will support preparation of the Master Plan.
Page 9 of 26 January 8: 2007
Needs Identification
Using the findings from the Existing Conditions and project stakeholders, Iteris will
prepare a technical memorandum outlining the traffic signal communication and overall
ITS goals and objectives for Newport Beach. We will then compare these goals and
objectives with the existing conditions to determine the communication needs. The
needs will be categorized along the following lines:
• Communications Infrastructure (DSL, dial -up modem lines, fiber optics, wireless,
Ethernet communications, serial based communications)
• Transportation System Management (fOC elements, traffic controller hardware,
software and firmware, detection, cabinets, C CTV, CMS, and other field devices)
• Traffic Operations (corn dors in need of attention)
• ITS Planning & Institutional Opportunities (cooperative agreements, public- private
partnerships)
• Level of service goals for traffic, which may vary by location based upon public
expectations., constraints, etc.
The Needs Assessment will be summarized in the Alternatives Analysis Technical
Memorandum and will support preparation of the Master Plan.
Deployment Strategies
The primary focus of the Communications Master Plan will be to upgrade the
communications for the traffic signal controllers. However, it is necessary to address the
deployment of additional ITS strategies such as additional CCTV cameras to ensure that
the communication system provides the necessary bandwidth for the long -term
operations of the City's traffic management system. In general, the potential
communication and ITS applications created in response to the needs of Newport Beach
can essentially be grouped into three main ITS categories listed below.
Advanced Transportation Management Systems (ATMS)
Advanced Traveler Information Systems (ATIS)
.Systems Integration (both internal to the City as well as with surrounding
agencies).
The application of the ATMS is generally considered one of the more robust areas of ITS
design and deployment as it is very mature in terms of both number of deployments and
its characteristics. ATMS can be as basic as the deployment of a simple traffic signal
control system to as complex as an integrated area -wide system, which includes
roadway surveillance, and data/video /control sharing among several agencies.
Some of the key ATMS elements include:
• Traffic Management Center
• Traffic Signal System
• Video Surveillance (CCTV cameras)
• Detection
• Coordinated Traffic Signal Timing
Page 10 of 26 January 8, 2007
An ATIS disseminates transportation - related information to the traveling public. The
method of dissemination can range across several different media including both
agency -owned devices (e.g., DMS) as well as privately operated services (i.e., radio
reports, Internet web sites, news media, etc.). The information is typically distributed in
one of two ways; pre-trip information or en -route Information. Pre -trip traveler
information is meant to capture people prior to beginning their trip (either locally or
regionally). Some of the key ATIS elements include:
• Variable Message Signs (also known as Dynamic or Changeable Message
Signs)
• Traffic websites
• Media Services (Television broadcasts)
• Information Displays such as kiosks
• 511 ordial -in systems
System integration is likely the most important component of any ITS deployment,
because without it both the system manager and user will typically only receive a portion
of the intended and desired system -wide benefits. System integration brings the "pieces
of the puzzle" together to form a composite picture of the current conditions, and
disseminates that information to the proper recipient.
A component of systems integration is the communications between the field elements
and the communication hubs and the Newport Beach TMC. Typically, the
communication system is the single most costly element of an agency's ITS.
Communication systems can be comprised of fiber optic cable, twisted pair cable,
wireless communications or leased line communications. With proper planning, it is
possible to share the cost to deploy, a_ communication system with other departments
within an agency, with other agericies, or with private entities such as telecomm
companies.
Using the Stakeholders. and Assessment of Needs Identification previously developed,
Iteris will define the ITS strategies that provide the optimum solutions to the
transportation management issues in Newport Beach. Equally important to identifying
the ITS strategies will be leveraging the existing infrastructure to the extent possible and
reducing the overall deployment costs.
The ITS Strategies will be summarized in the Alternatives Analysis Technical
Memorandum and will support preparation of the Master Plan.
Deliverables: Alternatives Analysis Technical Memorandum
Page 11 of 26 - January 8, 2007
Task 1.3: Deployment Strategy
The previous tasks focused on identifying the existing transportation system and alternatives
analysis. In support of Task 1.3, Iteris will develop a series of projects that address the
communications and ITS needs of Newport Bach and the project stakeholders. The first phase
of the Master Plan will be the Phase I project as defined in Task 2 of this proposal, based on the
requirements of the RFP.
The Master Plan projects will focus on the following:
• Utilize the existing and planned infrastructure to the extent possible
• Identify and quantity the deployment of new systems
• Address "gaps" in the existing systems
• Develop deployment costs for the corresponding projects
• Identify operations and maintenance costs for the corresponding projects
• Detail roles and responsibilities of the various stakeholders for the corresponding
projects
The list of ITS projects will be organized into a logical order that may require some projects to
be listed chronologically based on any dependency or relationship, between projects. In some
cases, there may not be a relationship between projects. However, some early projects may
serve as the foundation for future projects. in these cases, it is important to list the relationships
between projects so stakeholders understand that Project C needs to be deployed prior to
Project X.
It is also important that the projects adhere to the City's design standards, specifically with
regards to traffic signals. The City follows Caltrans and Newport Beach standards, including
Caltrans 2006 standards, Pubic Works Construction (2003) and City standards. It is important
that the Master Plan identify and comply with these applicable standards. This extends beyond
traffic elements to include items such as GIS since it is proposed by Iteris will develop the maps
for this project using the City's GIS base maps.
The list of projects will be summarized in a Communications System Deployment Plan Report
that will be submitted to Newport Beach in draft form. This report will serve as the 60% Master
Plan submittal in accordance with the RFP, and will incorporate both the content and City
comments on the Existing Conditions and Alternatives Analysis Technical Memorandums
previous submitted to the City. Iteris will also conduct a Workshop to present the
Communications System Deployment Plan Report. Client comments received will be
incorporated into the Master Plan to be prepared in Task 1.4.
Deliverables: Communications System Deployment Plan Report (60% subfirittall
Page 12 of 26 January 8, 2007
Task 1.4: Master Plan
All the activities of this project to develop the Newport Beach Communications Master Plan will
come together in this task. The Technical Memorandums and Reports from the previous tasks
will collectively be compiled to create the Newport Beach Future Traffic Signals
Communications Master Plan that details the phased deployment of a communications system,
traffic signal system upgrades and other ITS strategies as appropriate. A key element of this
task will be to create a prioritized ranking of the recommended projects identified in Task 1.3
based upon needs, project cost, availability of e>asting infrastructure, level of service goals, and
project duration and schedule. This document will discuss design altematives as well as
staging techniques to allow the City to achieve its final goal — deployment of a fully implemented
traffic management system from the Newport Beach TMC. The Plan will include the following
elements:
• Prioritized listing of projects
• Cost estimates associated with each project
• Schedule and Critical Path for the deployment of the projects
• Summary matrix of projects by priority and implementation schedule
• Capital improvements and associated costs
• Operations and maintenance costs
• Interagency coordination issues
• Multi - jurisdictional coordination issues
• Identify a transition plan
Key to the success of the Master Plan will be the development of an investment strategy to fund
and implement the projects detailed in the Master Plan. Identifying possible funding
opportunities, such as Measure M funding that was just renewed in the November 2006
elections, and preparing a strategy to pursue funding is key to the success of any Master Plan.
The funding opportunities should not only address the capital cost of the projects, but also the
operations and maintenance costs of the systems deployed. As part of this task, Iteris will set
the stage financially for the Master Plan.
Possible funding sources include:
• Traffic impact fees
• General funds
• Public/private partnerships; and
• Resource sharing with public agencies external to the transportation agency
• National Highway System (NHS)
• Surface Transportation Program (STP)
• Congestion Mitigation and Air Quality Improvement Program (CMAQ)
• SAFETEA -LU
• ITS Integration
• Caitrans STIP
• Developer Fees
Page 13 of 26 - January 8, 2007
The Master Plan will be summarized in draft and final form. Iteris will conduct a Workshop to
present the Master Plan in draft form (90% submittal). Client comments received will be
incorporated into the final Master Plan (final submittal).
The Master Plan will be a living document that will provide Newport Beach with a long -term,
prioritized deployment plan to implement, operate and maintain the communications system and
ITS strategies to improve transportation management and public safety for years to come.
Deliverables: Draft Newport Beach Future Traffic Signals Communications Master Plan
(90% submittal)
Final Newport Beach Future Traffic Signals Communications Master Plan
Objectives: To prepare PS &E design packages for Phase I of the Communications
Master Plan that Includes an upgrade of the City's traffic signal controllers
at 21 City- operated signalized Intersections, the Implementation of 2 new
CCTV cameras, and the required upgrades to the communications system.
This task will focus on the upgrade of the City's VMS 330 traffic signal system to the icons®
traffic signal system at the Phase I signalized intersections as detailed in the Master Plan. The
output of this task will be detailed Plans, Specifications, and Estimate (PS &E) for the system
elements listed below.
1. Traffic Signal Controllers: Model 2070L and Econolite ASC /3 traffic signal controllers at
21 City - operated signalized intersections. The Model 2070L controllers shall be installed
in Type 332 cabinets while the ASC13 controllers will be installed in NEMA cabinets.
The controllers will utilize Ethernet communications to the Newport Beach TMC. It is
envisioned that the existing controller cabinets will be utilized, but select cabinets may
require upgrades based on the condition of the cabinets.
2. CCTV Surveillance Cameras: CCTV cameras will be installed at 2 locations; MacArthur
Boulevard /San Miguel Drive and MacArthur Boulevard/Vilaggio. The CCTV cameras will
utilize Ethernet communications to the Newport Beach TMC.
3. Traffic Signal Communications Upgrade: The City's existing twisted pair
communications will be upgraded as required to support Ethernet communications to the
traffic signal controllers and the CCTV cameras. The upgrades will utilize the existing
infrastructure to the maximum extent possible, and may include fiber optic
communications, wireless communications, and twisted pair cable. The existing
communications infrastructure will be utilized to the extent possible.
4. Main Library Communication Upgrade: Communication equipment to provide
connectivity of the upgraded traffic signals to the City's wide -area network (WAN).
5. TMC Upgrades: The City's existing TMC will require upgrades to include such items as
a new console, video wall, communications equipment, etc.
Page 14 of 26 January 8, 2007
Task 2.1: Preliminary Design
The first step in developing the PS &E package for the Traffic Signal System Upgrades is to
prepare a preliminary design report (PDR) that both qualifies and quantifies the project
elements. This effort will be completed in parallel with the preparation of the Master Plan.
Under this task Iteris will detail the design of the signal system upgrades, CCTV camera design,
and communication infrastructure to support the overall project. Iteris has designed, deployed,
and integrated several systems similar to this, and will be able to complete this effort as
efficiently and effectively as possible. Based on the proposed scope of work and our
understanding of the project, the PDR efforts will focus on the following project elements:
1. CCTV Cameras at two locations listed below.
ID
Intersection
1
MacArthur Blvd /San Miguel Drive
F 2
MacArthur Blvd/Vilagglo
2. Upgraded Traffic Signal Controllers at 21 locations listed below.
......
ID Intersection I Type
F— 1 MacArthur Blvd /Bison Avenue . SC/3
.._.._.
2 ~ MacArthur Blvd / Vilaggio
I 4 MacArthur Blvd / San Joaquin Hills Rd SC /3 _
F 5
ISan Miguel Dr / San Joaquin Hills Rd
MC /3
f 6 —
+Avocado Ave / San Miguel Dr
SC /3
7
MacArthur Blvd / San Miguel Dr
KS CT
—8 .—
Avocado Ave / Farallon Dr —.FS-
C /3
F— 9
vocado Ave / Corona Del Mar Plaza
; SC /A� -- 3
10
Coast Hwy / Jamboree Rd
.P070L
11
Coast Hwy / Irvine Ter'
?070L
L
12
lCoast Hwy / Newport Center Dr
P070L
13
lCoast Hwy / Avocado Ave
070
I 14
Coast Hwy / MacArthur Blvd
R0701.
15 oast Hwy / Goldenrod Ave �070L
Page 15 of 26 January 8, 2007
ID
Intersection
Type ;
16
oast Hwy / Marguerite Ave
2070L
17
oast Hwy / Poppy Ave
20701
18 ?
oast Hwy / Morning Canyon Rd
070- - L
19
oast Hwy / Cameo Shores Rd -Cameo
Highland Dr
070L
20
Coast Hwy / Pelican Point Dr
y 0701
21
oast Hwy /Newport Coast Dr
i20701_
3. Upgrade the communication system to support Ethernet -based communication from the
Newport Beach TMC to the CCTV cameras and traffic signal controllers noted above, via
the Main Library communication hub. The communication system upgrades shall be
implemented along the corridors listed below and may include fiber optic cable, wireless
communications, twisted pair cable, or other communications mediums, as detailed in
the Master Plan (Task 1).
4
ID
Intersection
1 MacArthur Blvd from Bison Avenue to San Miguel Drive
-2 San Miguel Drive from San Joaquin Hills Road to Avocado
JA venue
I 3 -
Avocado Avenue from San Miguel Drive to the Main Library
F4
vocado Avenue from the Main Library to Coast Highway
5 -
Coast Highway from Jamboree Road to Newport Coast Drive,,
4. Required Permits, affected agencies, and coordination issues
Upon completion of the field surveys, we will prepare a draft and final PDR for review by the
City. The final PDR will serve as a basis for the project design to be completed in subsequent
Task 2 subtasks. Elements of the PDR will also be included in the Communication Master Plan.
Below is a summary of the efforts that will support the development of the PDR.
Traffic Signal Controller Upgrades
The design of the traffic signal controller upgrades will involve the preparation of design
packages for the installation of a new Model 2070L traffic signal controllers and
Eoonolite ASC /3 traffic signal controllers at 21 City - operated signalized intersections.
The Model 2070L traffic signal controllers will be installed in Type 332 cabinets and the
ASC /3 traffic signal controllers will be installed in NEMA cabinets.
met:
Page 16 of 26 January 8, 2007
The design of the traffic signal controller upgrades will include details on all necessary
cabinet equipment upgrades, intersection wiring, and communications interface. Civil
engineering improvements will be limited to the construction of new controller cabinet
foundations and cabinets where it is determined that the existing cabinets need to be
replaced. This work will be detailed on the communication design plans as it is
envisioned that detailed signal plans will not be required as part of this project.
The design of the traffic signal controller upgrades should also address additional
intersection issues that could improve overall operations. As part of the 2003 Traffic
Flow Optimization Project, Iteris had identified some possible solutions to the queuing
problems at both San Miguel Drive & MacArthur Boulevard and San Miguel Drive &
Avocado Avenue. As identified in this past project, most of the queuing problems on this
link are caused by the geometric design of the intersections. Both the eastbound left
turn lane at MacArthur Boulevard and the westbound left turn lane at Avocado Avenue
are dual left turns. Despite the dual left turns, there is insufficient storage distance for
left turn pockets between Avocado Avenue and MacArthur Boulevard on San Miguel
Drive.
As part of the 2003 Traffic Flow Optimization Project, three recommendations were
made to alleviate the queuing issues at these two intersections. These
recommendations would be explored in detail as part of this project and the appropriate
design could be conducted as an optional task The three alternatives included:
1. Queue detection alternative — Install queue detectors at the end of the left turn bays
for both eastbound and westbound left turns. This would effectively flush that
particular movement. When the queue detector cleared, normal operation would
resume. If the queue detector was not active, all phases would be served in normal
sequence. The operation would be similar to a lower priority rail track clearance.
2. Interconnect between Avocado Avenue and MacArthur Boulevard on San Miguel
Drive — Install interconnect to allow coordination between the two intersections.
3. Install one controller that would control both intersections of San Miguel Drive at
Avocado Avenue, and San Miguel Drive at MacArthur Boulevard. One controller
could conceivably handle both intersections, but a minimum of 16 phases and four
rings would be required. This would provide very tight control of coordination during
the peak hours.
The details of the traffic signal controller upgrades, including Ethernet communication
requirements, recommended upgrades, bandwidth requirements, and integration with
the new traffic signal system, and other possible intersection upgrades, will be
incorporated into the Preliminary Design Report, a deliverable of Task 2.
CCTV Cameras
The design of the CCTV cameras will involve the preparation of PS &E package for the
installation of new CCTV cameras at two locations. The CCTV system shall be fully
compatible with the Econolite icons® system the City will be installing. The design will
include details on all necessary cabinet equipment upgrades, intersection wiring, and
Page 17 of 26 January 8, 2007
communications interface. Civil engineering improvements will be limited to the
installation of CCTV cameras on existing poles. As illustrated below, both intersections
offer unobstructed views of the intersection and it is envisioned that the placement of the
CCTV camera can be determined based on an at-grade site inspection. If requested,
Iteris can conduct an optional bucket truck survey to aid in the site selection process (not
currently included in our cost estimate).
The CCTV design will include the plans, specifications, and cost estimates for the
implementation of CCTV cameras, and associated hardware to interface the cameras
with the fiber optic communication system.
Traffic Signal Communication Upgrades
Based on the details of the Master Plan prepared as part of Task 1, Iteris will prepare the
PS &E for the Phase I communication system. The design of the communication system
will focus on implementing an Ethernet -based communications system to support the
Phase I traffic signal controllers and CCTV cameras while serving as a foundation for the
expansion of the communication system to other corridors and signalized intersections
overtime, as detailed in the Master Plan.
As detailed in the Master Plan, the design of the communication system may include
fiber optic cable, wireless communications, twisted pair .cable, or other communication
mediums. The design of the communication system will include the use of existing
conduit and pull boxes to the maximum extent possible and the installation of new
conduit and pull boxes as required, due to no existing infrastructure or the lack of spare
capacity in the existing infrastructure.
Main Llbrary Communication Upgrades
Based on the details of the Communication Master plan in Task 1, Iteris will prepare the
PS &E for the Main Library communications system. The design of the communication
system will expand on field communication upgrades to the 21 intersections and will
upgrade equipment necessary to connect the 21 intersections to the City's WAN. Iteris
will meet and coordinate with the City's MIS Department to ensure proper integration.
Page 18 of 26 January 8, 2007
TMC Upgrades
Based on the details of the Communication Master plan in Task 1, Iteris will prepare
functional specifications for the upgrade of the existing Newport Beach TMC to
accommodate the upgrade of the traffic signal system and implementation of CCTV
cameras. The functional specifications will include information including layout of he
proposed improvements, equipment list, software requirements, and construction
modifications, to upgrade the TMC. This work does not include the actual
implementation or integration of the TMC upgrades. However, that work could be added
to Iteris' scope of work and budget as an addendum, at the City's discretion.
Design Reviews and Approval: it is assumed that the traffic signal controller upgrades, CCTV,
and Communications System Design will be submitted as one package and that each submittal
will be subject to review by the City. Comments from each review cycle received within the
established time frames will be reviewed, discussed, and incorporated into the next scheduled
PS &E submittal. Signature blocks for City will be added to the plans as appropriate.
The 60% submittal will also serve as the plan set distributed to the utility companies and third
party entities for identification of existing utilities. This distribution needs to occur at the 60%
level in order to adhere to the design schedule and prevent this effort from becoming the critical
path during design. Comments received. by the utilities and third party entities will be
incorporated into the 90% and final submittals.
Required Permits, Affected Agencies, and Coordination Issues
The installation of the field elements will be done primarily in existing conduit, minimizing the
amount of construction. However, there may be some localized construction and other project
related activities that will require coordination with other agencies and entities. This may include
Caltrans, which will require encroachment permits for any work conducted on Caltrans right -of-
way, as well as utility companies, railroads, etc. As part of the PDR effort, we will identify the
affected agencies and entities, any permits that may be required by these agencies or entities,
and the actions that will need to be taken both in the design and construction portions of the
project.
Deliverables: Draft and Final Preliminary Design Report.
Task 2.2: Detailed Design
Once the details of the project elements have been identified and agreed upon by the City in the
form of the final PDR, Iteris will begin the detailed design phase that will produce the. 60 %, 90%.
100% and final submittals. The plans and specifications will include the traffic signal controller
upgrades, CCTV cameras, traffic signal controller cabinet, wiring and other intersection
upgrades, associated communication equipment, fiber optic, wireless and twisted pair
communications and infrastructure. The plans and specifications will be prepared to satisfy the
requirements of the project. The final PS &E will include all necessary improvements to be
performed by a contractor for a complete and operational system. The final PS &E will be
prepared based on final comments from City staff. Plans will be prepared on AutoCAD in
English units for City right -of -way.
It is anticipated that detailed PS &E packages will be prepared for the following items:
• CCTV site plans at 20- scale.
Page 19 of 26 January 8, 2007
• Communication infrastructure, including conduit, pull boxes, etc., at 40- scale.
• Communication infrastructure details for the installation of conduit, pull boxes, and splice
vaults, if applicable.
• Traffic signal .controller, cabinets, and communication hardware (appropriate fiber data
modems) upgrades at 40 -scale as part of the communication plans.
• Cabinet detail for the installation of CCTV hardware, new traffic signal controllers, and
communication hardware in traffic signal controller cabinets.
• Communication infrastructure, including conduit, pull boxes, etc., at 40 Scale..
• Detailed communication block diagrams for field equipment and hardware, nodes, hubs,
Main Library, and the Newport Beach TMC.
Typical construction detail sheets will be prepared to support construction of items shown on the
field element design plans. These sheets will cover details such as mounting configuration and
hardware, and the installation of field element equipment. These sheets will also cover details
such as trench configurations, pull box/splice vault details, risers, sweeps and bend
requirements, structure crossings, splice procedures, arrangement of multiple field cabinets,
cabinet equipment layout and power distribution assembly, and others needed to clearly
illustrate the work required.
Iteris assumes that the City will provide the following information to support the preparation of
the detailed design.
1. Utility contact information
2. 20 -scale plans (electronically, scanned .tif files or hard copies) for the signalized
intersections within the limits of the communication segments previous identified in this
task.
3. Aerials and /or GIS files that include the communication segments previous identified in
this task.
Design Reviews and Approval: it is assumed that the design will be submitted as one
package, and that each submittal will be subject to review by the City of Newport Beach.
Comments from each review cycle received within the established time frames will be reviewed,
discussed, and incorporated into the next scheduled PS &E submittal. Signature blocks for City
will be added to the plans as appropriate.
Iteris will meet with the City at each review to discuss the design and ad dress comments.
The 60% submittal will also serve as the plan set distributed to the utility companies and third
party entities for identification of existing utilities. This distribution needs to occur at the 60%
level in order to adhere to the design schedule and prevent this effort from becoming the critical
path during design. Comments received by the utilities and third party entities will be
incorporated into the 90% and final submittals.
Applicable Standards: Design plans will be prepared in accordance with applicable Caitrans or
Newport Beach standards, including Caitrans 2006 standards, Pubic Works Construction (2003)
and City standards. Symbols and legends will be compiled based on discussions with the City
and presented for approval before commencing with detailed design. NTCIP standards and
open architecture standards will be identified and followed when possible.
Page 20 of 26 January 8, 2007
Special Provisions: Caltrans standards and special provisions will be used for this project. It is
anticipated that there will be substantial. new language needed to address the technical nature
of this project. To this end, we will compile and review special provisions used on similar
projects as a guide to achieve consistency. Where technological revisions are needed, we will
prepare appropriate language.
Estimates: Construction cost estimates will be submitted with the plan submittal at each
submittal. For the final submittal, a detailed breakdown by project component will be included.
Deliverables: Draft and Final Preliminary Design Report, and 60% 90% 100% and Final
(Mylars) PS &E for Controller Upgrade, CCTV and Communication Design
Objective: Developed optimized coordinated signal timing plans for the Phase I
signalized intersections.
Project for the City of Newport Beach, Iteris,
developed optimized signal timing plans for
The two study corridors
of MacArthur Boulevard
and Coast Highway
provide a number of
operational challenges.
A summary of some of
these challenges that will
need to be considered is
provided below:
• San Miguel Drive at MacArthur Boulevard and Avocado Avenue:
The closely spaced signalized intersections of San Miguel Drive at MacArthur Boulevard
and at Avocado Avenue present challenges to efficient intersection operation. Heavy
volumes in the AM and PM peak and the predominant paths the vehicles take result in
Page 21 of 26 January 8, 2007
queuing problems. Based on the solution determined in the PDR and what is designed in
the PS &E component of the project, appropriate signal timing plans will need to be
developed.
Closely Spaced Intersections along Coast Highway
Offset "T" intersection of Goldenrod Avenue at Coast Highway
Heavy pedestrian activity, especially during the midday and PM peak periods along Coast
Highway
Task 3 to prepare the signal timing plans will be completed in three subtasks presented below.
Task 3.1: Data Collection
The focus of this task is to collect the necessary information to thoroughly understand existing
traffic conditions and facilitate the analysis of optimized signal timing plans.
7 -Day Average Daily Traffic (ADT) Counts
Iteris will conduct 7-day ADT counts at up to 10 key locations along MacArthur Boulevard and
Coast Highway. This data will be utilized to better understand the peaking characteristics of
corridors. The results of the 7-day ADT counts will also be used to determine the 2 -hour peak
periods in which the turning movement counts will be conducted during the AM, midday, and
PM peaks. In addition, ADT counts will be utilized to identify the need for additional coordination
patterns along MacArthur Boulevard and Coast Highway (i.e. weekends, off -peak weekday
periods).
Turnina Movement Counts
Upon the completion of the ADT count collection and activities, AM, midday, and PM peak
period turning movement counts will be conducted at all 21 study intersections. Turning
movement counts at two 2 -hour peak periods will be collected to support the need for weekend
Signal coordination along Coast Highway (12 signalized intersections) and the following six
intersections in close proximity of Coast Highway:
• MacArthur Blvd / San Joaquin Hills Rd
• San Miguel Dr / San Joaquin Hil Is Rd
• Avocado Ave / San Miguel Dr
• MacArthur Blvd / San Miguel Dr
• Avocado Ave / Farallon Dr
• Avocado Ave / Corona Del M ar Plaza
The exact day (Saturday and /or Sunday) and the time period will be determined based on the
results of the ADT counts.
Deliverables: Traffic Counts Technical Memorandum
Task 3.2: Field Review
As part of this subtask, Iteris will review and analyze existing information, including as- builts,
intersection geometry, traffic conditions, traffic signal control equipment, and crash data to
identify deficiencies and low -cost improvements.
Page 22 of 26 January 8, 2007
Conduct Field Reviews for Verification
This sub -task involves conducting field reviews of the intersections to ensure a thorough
understanding of current traffic operations conditions. The field review will support the signal
timing analysis. Initial information will be obtained from our own files based on previous work
completed for the City of Newport Beach and additional verification will be completed through
field reviews. The data that will be collected includes: physical intersection geometry, lane
assignments, posted speed limits, crosswalk lengths, turn bay lengths, turn restrictions,
intersection signing, vehicle and pedestrian displays, pedestrian push buttons.
Traffic Signal Database Development
An important element of traffic signal management is the compilation of current traffic signal
information in a format that can be used for future changes. It would be beneficial to develop a
complete database that would include information such as signal equipment configuration (i.e.
phasing configuration) and signal timing parameters. Most recently Iteris developed similar
databases for the Regional Transportation Commission of Northern Nevada and Metropolitan
Transportation Commission in Northern California
Deliverables: Field Review Technical Memorandum
As part of this subtask, Iteris will evaluate the existing timing operation, update the existing
Synchro model developed by Iteris as part of the 2003 Traffic Flow Optimization project, and
perform signal timing analysis to determine the most ideal signal timing plans for various volume
patterns. This analysis will be conducted for weekday AM, midday, and PM peak periods (21
intersections). In addition, two plans will be developed for weekend operation along Coast
Highway and the six intersections in close proximity of Coast Highway. Optimized signal timing
plans will be developed for each study intersection. This will include the development of the
optimal cycle length, coordination timing, phasing order, split timing, vehicle (yellow and all red)
and pedestrian (walk and don't walk) timings, and time-of-day start and stop intervals for each
timing plan identified.
Actuated Settings Analysis
As part of this sub -task, Iteris will review actuated settings for each study intersection to not only
ensure that the existing data from the 8201820A traffic signal controllers are transferred properly
to the new controllers, but to also identify opportunities to enhance safety and to minimize delay
during non - coordinated periods. The analysis shall include, but not be limited to, review of
minimum and maximum green settings; yellow change and red clearance interval times (to
ensure that they meet California MUTCD minimum values); pedestrian timing; gap, extension,
and reduction settings; and phase sequence. Recommendations will be forwarded to the City of
Newport Beach staff for approval. .
Coordinated Settings Analysis
Iteris staff developed an extensive Synchro network of the City of Newport Beach as part of the
2003 Traffic Flow Optimization project. That network will be used as a base network for this
project to save the City funds and assist in conducting this project as efficiently as possible. The
new project intersections will be revised accordingly based on the new controllers and any
revisions in timing setting values listed (as described in the previous section). The following
Page 23 of 26 January S. 2007
sub -task will develop optimum signal timing plans for the time periods identified to benefit from
the provision of coordinated signal operation. It is proposed that once the initial signal cycle
lengths and subsystems have been completed, meetings be held with City staff. Upon approval
of these initial settings, more detailed analysis (i.e. split timings, offsets, etc) will be conducted.
Cycle Length Analysis:
The initial step in the analysis process will be to determine the minimum cycle length, the
critical intersection cycle length, the signal groupings /subsystems, and the cycle lengths for
the signal groupings/subsystems. These elements are summarized below.
1. Minimum Cycle Length: Depending on the level of pedestrian activity, the need to
meet pedestrian timings at each intersection will be a key element in determining the
cycle length and thru movement splits. As part of the minimum cycle length analysis, the
pedestrian volumes will be studied and minimum cycle lengths will be developed. Some
of the assumptions that will be used in developing the minimum cycle lengths include:
— Minimum thru split with pedestrian timing = Walk + Flashing Don't Walk + Yellow
+ All Red
— Minimum left turn split (if protected left turn movement) = Minimum green time +
Yellow + All Red
It should be noted that the vehicular (yellow and all red time) and pedestrian (walk and
flashing don't walk) clearance times will be based on the minimum values dictated by the
California MUTCD.
2. Critical Intersection Cyc/e Length: At intersections with the highest volume/capacity
ratio and a high number of pedestrian and bicycle activity (critical intersection) a detailed
cycle length analysis will be conducted. The theory behind this analysis is that the critical
intersections drive the operation of the roadway segment or sub4ystem of intersections
and It is key to first study them. In conducting the cycle length analysis at these critical
intersections, the following factors will be taken into consideration: cycle length required
to serve pedestrian and vehicular demand, intersection turning movement volumes,
individual intersection delay and
level of service, and approach delay BeANUb�aPimioruali
per movement for each intersection
In order to provide an efficient flow
of traffic, it is important to provide a :..;
cycle length that would provide r
sufficient green time to be able to r
serve all movements. However,: r
I
high cycle lengths typically cause
increased delay for side street
approaches and /or protected -only
left turn movements. The optimum
cycle length will be the merging of
all the above factors into one value.
L .
r,;
is
Page 24 of 26 January 8, 2007
3. Signal Grouninas/Subsystems: A subsystem evaluation will then be conducted.
Reasons for grouping intersections together will be: travel time between intersections
(this captures the proximity of intersections to each other), storage capacity between
intersections, similar traffic characteristics between intersections, coordinated crossing
arterials (i.e. Jamboree Road), cycle lengths of critical intersections, cycle lengths of
major crossing corridors, intersections with similar cycle lengths, traffic platoons, and
traffic volumes.
A coordination subsystem or sub -area contains a different group of signals within a
traffic signal system that have similar characteristics and are located adjacent to each
other. An important consideration in subsystem control is the definition of the control
area boundaries and the groupings of the signals that will operate within those
boundaries. The major objective in selecting a group of signals and designing a
coordination subsystem is to allow for the effective coordination of as many traffic
signals as possible within each subsystem. With the successful implementation of
proper geographical subsystems and timing plans, spread -out vehicles can be joined
together to form vehicle platoons which will aid in smoother traffic flow while maintaining
rather uniform speeds. Once the decision to form subsystems has been completed, the
next step is to decide which type of subsystem to form. Potential signal groupings could
be:
1. MacArthur Boulevard between Bison Avenue and Ford Road
2. MacArthur Boulevard at San Joaquin Hill Road and San Miguel Drive, San
Miguel Drive at San Joaquin Hill Road, and Avocado Avenue at San Miguel Drive
and Farallon Drive
3. Coast Highway between Avocado Avenue and Newport Coast Drive
4. Coast Highway between Newport Center Drive and Jam boree Road
4. Signal Grounina/Subsystem Cycle Lena&& System wide coordination would be
accomplished by using a similar cycle length throughout the system or grouping of
intersections. Upon the development of the optimal cycle lengths for critical
intersections, the minimum cycle lengths based on pedestrian activity, and corridor or
sub - system of corridors, the optimum cycle length for each study period will be
developed. This analysis could result in operating some of the intersections with a half -
cycle.
Phase Splits, Sequence and Coordination Analysis:
The final step in the analysis process will be to calculate the optimum signal timing splits that
will provide sufficient green time to adequately serve the vehicle demand. In addition, the
phase order and the offsets will be optimized to provide the most efficient coordination with
the widest bandwidth and least delay. In developing the signal timing splits and phase
sequences, it will also be important to keep in mind the special needs of each individual
intersection along the corridor. The green time that will be developed will also be dependent
on transit and pedestrian activities.
Development of Timing Sheets
From the above - mentioned process, traffic signal timing plans for various times of the day will
be developed. The new timing plans will be submitted to City staff for their review and approval.
Page 25 of 26 January 8, 2007
,
Timing sheets (in the appropriate signal controller format) will accompany the brief technical
report presented to the City for review. The format will be easily integrated into the icons® traffic
management system and the appropriate signal controller (ASC /3 -NEMA or 2070Q.
Modifications will be made to the memo and timing sheets based on the City's comments and a
revised set of timing plans, timing plan sheets, and time -space diagrams will be presented.
SimTraffic micro - simulation tool will be used to illustrate the proposed signal timing plans.
It should be noted that the timing sheets developed for the City will not only include the
coordination parameters, but will also include all pertinent data required for the controller
swapping (from 820A to ASC/3 -NEMA or 2070Q. Iteris is regularly in charge of transferring all
data from older to new controllers and has recently completed such an exercise for the City of
Mission Viejo and the City of Fountain Valley.
Signal Timing Implementation
Upon approval of the final timing plans/sheets, Iteris staff will enter all data into the controllers
prior to their field installation. Upon field installation, Iteris will work closely with Econolite to
ensure the data is uploaded to the central system. It should be noted that it is assumed that
Iteris will not be responsible for the population of the new controller databases. Iteris will only
input coordination related data into the new controllers.
Signal Timing Fine Tuning
Although modem optimization software produces excellent coordination plans, observation and
fine- tuning of the plans under field conditions is crucial to achieving the best possible
coordinated flows along the corridor. Once the proposed signal timing plans have been
implemented, Iteris staff will conduct field reviews after the deployment of the timing plans. The
intent of this task is to observe the efficiency of the new signal timing plans. Special attention
will be given in regard to the interaction of cross-corridors and existing coordinated crossing
arterials (Jamboree Road), and minor streets. When developing optimum signal timing plans, in
addition to providing the widest green bandwidth along the coordinated corridors, it is important
to observe the vehicle delays and queuing on the minor movements during the field fine tuning
exercise. Upon completion of the field fine - tuning, Iteris will revise the signal timing sheets and
deliver final timing plan sheets to th a City for their records and use.
Deliverables: Technical memorandum summarizing proposed cycle length, splits, and
offsets (including time -space diagrams)
Electronic Synchro 6.0 data files used In analysis
Implementation ready timing sheets In appropriate format
Field Implementation of optimized traffic signal plans, including all required
fine tuning
Technical memorandum documenting the signal timing implementation
and ffne• tuning
Iz' ds.
Page 26 of 26 January 8, 2007
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