HomeMy WebLinkAbout11 - Corona Del Mar State Beach ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 11
February 27, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Marcus Puglisi
949 - 644 -3331 or mpuglisi @city.newport- beach.ca.us
SUBJECT: CORONA DEL MAR STATE BEACH IMPROVEMENTS— COMPLETION
AND ACCEPTANCE OF CONTRACT NO. 3461
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On August 9, 2005, the City Council authorized the award of the Corona del Mar State
Beach Improvements to Weeger Bros., Inc. The contract provided for the demolition of
all existing structures and construction of a parking lot ticket booth, concession /lifeguard
building, two restroom buildings, beachfront seat walls and walkways, site utilities, and
new landscaping and irrigation systems. The contract also provided for the demolition,
removal, and reconstruction of the bottom portion of the Inspiration Point beach access
trail that was undermined during our January 2005 rain storms. The trail extension was
designed to be longer and deeper into the beach sand and buttressed with grouted rock
to insure that the trail will not be undermined again.
On October 25, 2005, the City Council appropriated another $200,000 for additional
design services and for materials observation and testing and geotechnical services.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $3,945,000.00
Actual amount of bid items constructed: $3,945,000.00
Total amount of change orders: ($141.52)
Final contract cost: $3,944,858.48
Corona del Mar State Beach Improvements - Completion And Acceptance of Contract No. 3461
February 27, 2007
Page 2
The final overall construction cost includes eight Change Orders representing a savings
of .0035 percent under the original bid amount. A summary of the change orders is as
follows:
Change
Description
Amount
Order
1
Miscellaneous extra work: asbestos removal,
$16,652.03
diseased palm replacement, roofing system
upgrade, added water service, and added
restroom optical flush valves
2
Extra work days
3
Miscellaneous entry booth extra work: additional
$18,042.62
work to accommodate a toilet room, changed entry
door, added countertop plastic laminate end
panels
4
Miscellaneous building extra work: HVAC
$16,166.18
modifications to the Lifeguard /Concessionaire
building, filling of unforeseen void adjacent to the
Westside restroom, ceiling modification to
accommodate ceiling lights
5
Miscellaneous cost deductive items: temporary
<$72,884.74>
concession costs, deletion of new flagpole,
replacement of destroyed stainless steel street
light service, deletion of Abtech catch basin filters,
and deletion of the artistic concrete portion of the
contract
6
Miscellaneous building extra work including such
$19,340.53
items as: substitution of double 2x6 Trex for HVAC
screening, restroom structural steel design
changes, powder coating of skylights, sewer
grease interceptor relocation, and relocation of two
large Washingtonian p alms
7
Miscellaneous building extra work: added
$2,287.28
waterproofing to Lifeguard shower wall, switching
the down spout locations for nine roof drains, and
adding venting for lifeguard water heater
8
Final miscellaneous site and building extra work
$254.58
In addition to the Change Orders approved by the City, the Contractor has an
outstanding claim. The Contractor contends that it is entitled to additional
compensation due to alleged extra days and the performance of extra work. Staff has
reviewed the claim and has determined that the Contractor's claim is without merit. The
City has cross - claims against the Contractor for liquidated damages resulting from the
delayed completion of the project.
The City has retained $193,089 of contract funds within a third party escrow account for
the resolution of liquidated damages ($150,000) and stop notices on file ($43,089.)
Corona del Mar State Beach Improvements - Completion And Acceptance of Contract No. 3461
February 27, 2007
Page 3
Additionally, approximately $180,000 of unspent monies set aside for contingency will
be returned to the General Fund. The total construction cost was $3,944,858.48.
Other Protect Costs:
In addition to the primary construction contract, this project involved other project
expenses from the following funding sources, General Fund, American Trader Oil Spill
Remediation Fund, FEMA contribution, and Proposition 12 Bond Act of 2000 — State
grant contribution. Total project expenses are summarized as follows:
Construction
Architectural Services
Preliminary Design
Various Trades
Materials Testing /Geotechnical
Construction Inspection
Surveying
Portable Toilets
Incidentals
Lifeguard Facility FF &E
Total Project Cost
Environmental Review:
$3,944,858.48
$ 259,650.10
$ 25,265.39
$ 56,479.55
$ 63,618.00
$ 9,445.05
$ 8,404.00
$ 39,200.05
$ 9,643.76
$ 49,000.00
$4,465,564.38
This project is categorically exempt from the provisions of CEQA per Section
15061(bx3), pertaining to the reconstruction of existing structures and facilities on the
same site with substantially the same purposes and Capacities as the existing structures
and facilities. A Notice of Exemption has been filed with the County Clerk.
Funding Availability:
Funds for the project were expended from the following accounts:
Description Account Amount
General Fund 7011- C5100569 $2,819,762.48
Proposition 12 Bond Act of 2000 — State Grant 7251- C5100569 472,290.00
FEMA reimbursement for beach access trail repair 7251- C5100569 29,648.00
American Trader Oil Spill Remediation 7295- C5100569 623,158.00
Total $3,944,858.48
All work was completed on October 20, 2006, 100 days after the scheduled completion
date.
Prepared by:
Marcus Puglisi
Senior Public Works Inspector
Submitted by:
Badum
s Director