HomeMy WebLinkAbout08 - Bike Lane Improvement Project - Award of Contract No. 5653 (CAP14-0035)Y I
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CITY OF
NEWPORT REACH
City Council Staff Report
March 10, 2015
Agenda Item No. 8
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
Brad Sommers, Senior Civil Engineer
(949) 644 -3326
Bike Lane Improvement Project - Award of Contract No. 5653 (CAP14 -0035)
Staff requests approval to install new bicycle lanes on Jamboree Road, San Joaquin Hills Road and
Spyglass Hill Road. Staff has received and reviewed construction bids for this project and now requests
City Council approval to award the construction contract to Superior Pavement Markings, Inc.
RECOMMENDATION:
a) Approve the project plans and specifications;
b) Award Contract No. 5653 to Superior Pavement Markings, Inc. of Cypress, California for the Total Bid
Price of $117,632.00, and authorize the Mayor and the City Clerk to execute the contract; and
c) Establish an amount of $11,700.00 (approximately 10% of Total Bid) to cover the cost of unforeseen
work.
FUNDING REQUIREMENTS:
Sufficient funding is available in the Fiscal Year 2014/2015 project budget for the award of this contract.
The following funds will be expended:
Account Description Account Number Amount
Grant Contributions 7251- C3002028 $ 112,518.00
General Fund 7013- C3002028 $ 17,814.00
Total: $ 130,332.00
M.
Proposed uses are as follows:
Vendor Purpose Amount
Superior Pavement Markings Construction $ 117,632.00
Superior Pavement Markings Construction Contingency $ 11,700.00
TBD Printing /Incidental Expenses $ 1,000.00
Total: $ 130,332.00
DISCUSSION:
At 10:00 A.M. on February 11, 2015, the City Clerk opened and read the following bids for this project:
BIDDER TOTAL BID AMOUNT
Low Superior Pavement Markings, Inc. $ 117,632.00
2 Chrisp Co. $ 149,890.00
3 Unique Performance Construction, Inc. $ 187,830.00'
4 Cal Striping, Inc. $ 234,378.00
'Corrected Bid Amount — `As read" bid amount - $187,700.00
The low total bidder, Superior Pavement Markings, Inc., possesses a current and valid California State
Contractors License Classification "C -32" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for other public agencies, as
well having successfully completed several similar street projects for the City in recent years. Additionally,
Superior is currently operating as the striping subcontractor on two roadway improvement projects that are
currently underway in the City. Staff believes the increased efficiency of working within the City on multiple
projects, along with other market conditions, has contributed to significant bid related savings as Superior's
total bid amount is substantially less than the Engineer's Estimate of $237,000.
As part of the 2012 Orange County Transportation Authority (OCTA) Bicycle Corridor Improvement
Program, the City applied for and was awarded grant funding for installation of striped on- street bicycle
lanes on Jamboree Road, San Joaquin Hills Road and Spyglass Hill Road. The required City- funded match
for this project is a minimum of thirteen percent (13 %).
This project includes installation of approximately four and a half miles of on- street bike lanes to close gaps
in the City's bicycle network. These locations were identified as priorities in the recently approved Bicycle
Master Plan for the City and this new project signifies another large and important step in completing
identified facilities within the Plan.
Improvements are planned along the following roadway segments:
• Jamboree Road: Pacific Coast Highway to Bayview Way;
• San Joaquin Hills Road: Jamboree Road to Marguerite Avenue`; and
• Spyglass Hill Road: San Miguel Road to San Joaquin Hills Road.
*An additional missing bike lane segment on San Joaquin Hills Road between Marguerite Avenue and
Spyglass Hill Road will be installed as part of a current roadway resurfacing project.
This contract will restripe existing paved roadway shoulders to install the bicycle lanes. Where sufficient
width exists, buffered bike lanes will be installed to create further separation between motorists and
cyclists. Additionally, bicycle detection loops will be installed at signalized intersections where the bicycle
lane will be located away from the shoulder, making the existing bicycle push button inconvenient for a
cyclist to reach. All the work will be within the existing roadway cross sections. Therefore, this project does
not require physical widening of the roadways.
LIM
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental Quality Act
( "CEQA') pursuant to Section 15301 (for repair, maintenance and minor alteration of existing public
facilities) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
Through the required Caltrans NEPA Determination (November 13, 2013), the State of California
determined that this project has no significant impacts on the environment as defined by NEPA, and that
there are no unusual circumstances as described in 23 CFR 771.117(b). As such, the project is
categorically excluded from the requirements to prepare an environmental assessment or environmental
impact statement under the National Environmental Policy Act. The State has determined that the projects
is a Categorical Exclusion under: 23 CFR 771.117(c)(3).
A copy of the State's determination is available for review in the Public Works Department.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Location Map
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ATTACHMENT A
Newport Beach CITY OF NEWPORT BEACH
Bike Lane PUBLIC WORKS DEPARTMENT
Improvement Project C -5653 7F03/1
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