HomeMy WebLinkAbout09 - Approve a Cooperative Agreement with Orange County Transportation Authority (OCTA) and Cities of Costa Mesa and Santa Ana for the Bristol Street Regional Traffic Signal Synchronization Project (CAP15-0015)TO:
FROM:
PREPARED BY:
PHONE:
CITY OF
NEWPORT REACH
City Council Staff Report
March 10, 2015
Agenda Item No. 9
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director- (949) 644 -3330,
dawebb@newportbeachca.gov
Brad Sommers, Senior Civil Engineer
(949) 644 -3325
TITLE: Approve a Cooperative Agreement with Orange County Transportation Authority
(OCTA) and Cities of Costa Mesa and Santa Ana for the Bristol Street Regional
Traffic Signal Synchronization Project (CAP15 -0015)
ABSTRACT:
Grant funds have been awarded to synchronize traffic signals along the Bristol Street corridor in the cities
of Newport Beach, Costa Mesa and Santa Ana. The project segments will be completed as a joint project
by the three agencies and led by OCTA. Pursuant to grant guidelines, a cooperative agreement between
collaborating agencies is required.
RECOMMENDATION:
a) Approve the Cooperative Agreement No. C -4 -1882 between OCTA and Cities of Costa Mesa,
Newport Beach and Santa Ana for Bristol Street Regional Traffic Signal Synchronization Project (TSSP);
b) Authorize the Director of Public Works to approve future Amendments to the Bristol Street TSSP
Cooperative Agreement; and
c) Approve Budget Amendment No. 15BA -037 transferring $10,000 from Account No. 7013- C3002028
(Newport Beach Bike Lane) and $1,000 from 7013- C3002021 (Eastbluff Dr / Ford Rd Bike Lane) to
Account No. 7013- C3002026 (Bristol Street Signal Synchronization).
FUNDING REQUIREMENTS:
Work performed within the City of Newport Beach is estimated at $354,700.00 for Bristol Street
improvements with a required City of Newport Beach match of $70,940.00 (20 percent). The match funds
will be covered through a combination of a direct payment of $56,963.00 and "in- kind" services in the
amount of $13,977.00. "In- kind" services include staff time for design review, construction inspection, and
traffic signal timing implementation. The remaining 80 percent of the project cost will be funded by the
grant.
NE
Upon approval of the budget amendment, sufficient funding for the direct payment of match funds is
available in the current Capital Improvement Program budget. With the award of the Newport Beach Bike
Lane project, surplus funds have been identified to be transferred to the Bristol Street Traffic Signal
Synchronization project.
DISCUSSION:
Through the Measure M2 Traffic Signal Synchronization Program, OCTA is working to enhance traffic
signal coordination and reduce travel time delay by funding synchronization projects for multi - jurisdictional
traffic signal corridors. Project eligibility requires a cooperative agreement between the participating
agencies.
The proposed projects will enhance traffic signal coordination at 45 traffic signals along Bristol Street in the
cities of Newport Beach, Costa Mesa and Santa Ana. The project limits include the Bristol Street corridor
from the southerly terminus at Jamboree Road to the Garden Grove freeway (SR -22) at the northerly
terminus.
Proposed work within the city of Newport Beach includes the following improvements on both Bristol Street
North and South and Bayview Place:
• Install new traffic signal equipment to replace items that were not updated as part of the Traffic Signal
Modernization Project (Phase 3) and Emergency Vehicle Preemption at six signalized intersections;
• Install closed circuit television (CCTV) cameras at the Bristol Street South /Campus Drive and Bristol
Street North /Birch Street intersections;
• Update traffic signal timing and coordination plans; and
• Maintain traffic signal timing and detection for two years after project completion.
This work will be performed by the design engineer and is funded through the grant as an eligibility
requirement. These upgrades are consistent with the City's Traffic Signal Modernization program.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Bristol Street TSSP Location Mao
Attachment B - Cooperative Agreement
Attachment C - Budget Amendment
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Traffic Signal Synchronization
Project Location Map
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03/10/2015
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ATTACHMENT B
COOPERATIVE AGREEMENT NO. C-4 -1882
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
u e
CITIES OF COSTA MESA, NEWPORT BEACH, AND SANTA ANA
FOR
BRISTOL STREET REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT
THIS COOPERATIVE AGREEMENT (Agreement), is effective this day of
201 by and between the Orange County Transportation Authority, 550 South
Main Street, P.O. Box 14184, Orange, California 92863 -1584, a public corporation of the State of
California (herein after referred to as "AUTHORITY") and the cities of Costa Mesa, Newport Beach, and
Santa Ana (hereinafter referred to as "PARTICIPATING AGENCIES ") each individually known as
"Party" and collectively known as the "Parties ".
RECITALS:
WHEREAS, the AUTHORITY in cooperation with the PARTICIPATING AGENCIES is working
together in coordinating traffic signals across multiple jurisdictional boundaries as a part of the Renewed
Measure M (M2) Regional Traffic Signal Synchronization Program Project P (Project P) to enhance
countywide traffic flow and reduce congestion; and
WHEREAS, the AUTHORITY has completed the competitive 2014 Call for Projects (hereinafter,
"2014 CALL ") in support of Project P and awarded Project P funds based on the application
(hereinafter, "APPLICATION ") prepared by the City of Costa Mesa (hereinafter referred to as the
"APPLICANT AGENCY") for implementation of signal synchronization of traffic signals along Bristol
Street (hereinafter, "PROJECT"); and
WHEREAS, the PARTICIPATING AGENCIES in their approved APPLICATION have elected
to designate the AUTHORITY and the AUTHORITY agrees to act as the implementing agency to carry
out PROJECT; and
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COOPERATIVE AGREEMENT NO. C4-1882
BRISTOL STREET — TSSP
1 WHEREAS, the PROJECT will include approximately forty-five (45) traffic signalized
2 intersections as identified in the APPLICATION; and
3 WHEREAS, the PROJECT will include elements identified in the APPLICATION including
4 certain hardware and software upgrades to intersection traffic controller units, traffic telematics and
5 intertie systems, Advanced Transportation Management Systems (ATMS), and other associated
6 systems (hereinafter collectively referred to as 'TRAFFIC CONTROL ELEMENTS "), which will be
7 constructed and /or installed and implemented as part of the PROJECT as identified in the
6 APPLICATION; and
9 WHEREAS, the AUTHORITY agrees to work with PARTICIPATING AGENCIES to
10 coordinate the inclusion of other traffic control elements (OTHER ELEMENTS) that should be
11 installed at the same time as the construction of the PROJECT and are not a part of this Agreement;
12 and
13 WHEREAS, all costs associated with the inclusion of these OTHER ELEMENTS are the sole
14 responsibility of the AGENCY owning each and any of those OTHER ELEMENTS during the course
15 of the project; and
16 WHEREAS, based on the APPLICATION, the AUTHORITY agrees to implement the
17 PROJECT; and
16 WHEREAS, the PARTICIPATING AGENCIES per the M2 Ordinance, agree to provide
19 PROJECT funding in a combined cash match and in -kind services match of Four Hundred Seventy -
20 One Thousand One Hundred Fifty -Five Dollars ($471,155.00), or equivalent to twenty percent (20 %) of
21 the PROJECT cost, as shown in Attachment A; and
22 WHEREAS, the AUTHORITY and the PARTICIPATING AGENCIES desire to enter into this
23 Agreement to implement the PROJECT in support of Project P; and
24 WHEREAS, this Agreement defines the speck terms, conditions and funding responsibilities
25 between the AUTHORITY and the PARTICIPATING AGENCIES for the implementation of the
26 PROJECT.
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COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
WHEREAS, the AUTHORITY's Board of Directors approved funding for the PROJECT and
authorized the Chief Executive Officer to negotiate and execute this cooperative agreement on April 8,
2013.
WHEREAS, the CITY of Costa Mesa's City Council approved this Agreement
on the day of
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WHEREAS, the CITY of Newport Beach's City Council approved this Agreement
on the day of
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WHEREAS, the CITY of Santa Ana's City Council approved this Agreement
on the day of 20
NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and the
PARTICIPATING AGENCIES as follows:
ARTICLE 1. COMPLETE AGREEMENT
A. This Agreement, including any attachments incorporated herein and made applicable by
reference, constitutes the complete and exclusive statement of the term(s) and conditions(s) of this
Agreement between AUTHORITY and PARTICIPATING AGENCIES and it supersedes all prior
representations, understandings, and communications between the parties. The invalidity in whole or in
part of any term or condition of this Agreement shall not affect the validity of other term(s) or
conditions(s) of this Agreement. The above referenced Recitals are true and correct and are
incorporated by reference herein.
B. AUTHORITY& failure to insist on any instance(s) of PARTICIPATING AGENCIES'
performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or
relinquishment of AUTHORITY's right to such performance or to future performance of such term(s) or
condition(s), and PARTICIPATING AGENCIES' obligation in respect thereto shall continue in full force
and effect. Changes to any portion of this Agreement shall not be binding upon AUTHORITY except
when specifically confirmed in writing by an authorized representative of AUTHORITY by way of a
written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
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COOPERATIVE AGREEMENT NO. C-4 -1882
BRISTOL STREET — TSSP
1 C. PARTICIPATING AGENCIES' failure to insist on any instance(s) of AUTHORITY's
2 performance of any term(s) or oondition(s) of this Agreement shall not be construed as a waiver or
3 relinquishment of PARTICIPATING AGENCIES' right to such performance or to future performance of
4 such term(s) or condition(s), and AUTHORITY's obligation in respect thereto shall continue in full force
5 and effect. Changes to any portion of this Agreement shall not be binding upon PARTICIPATING
6 AGENCIES except when specifically confirmed in writing by an authorized representative of
7 PARTICIPATING AGENCIES by way of a written amendment to this Agreement and issued in
8 accordance with the provisions of this Agreement.
9 ARTICLE 2. SCOPE OF AGREEMENT
10 This Agreement specifies the roles and responsibilities of the Parties as they pertain to the
11 subjects and projects addressed herein. Both AUTHORITY and PARTICIPATING AGENCIES agree
12 that each will cooperate and coordinate with the other in all activities covered by this Agreement and
13 any other supplemental agreements that may be required to facilitate purposes thereof.
14 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
15 AUTHORITY agrees to the following responsibilities for funding of the PROJECT:
16 A. AUTHORITY shall implement the PROJECT based on the intent of the usage in the
17 APPLICATION prepared by the APPLICANT AGENCY in accordance with the policies and procedures
18 contained in the CTFP Guidelines.
19 B. AUTHORITY shall provide oversight in order to maintain inter-jurisdictional traffic signal
20 operational integrity between PROJECT and other similar existing and new M2 Project P funded
21 projects not older than 3 years.
22 C. AUTHORITY will act as the LEAD AGENCY and provide and file all documentation
23 necessary to comply with California Environmental Quality Act (CEQA) regulations for PROJECT.
24 D. AUTHORITY shall perform web -based public outreach activities for the project to
25 communicate major project milestones and results.
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COOPERATIVE AGREEMENT NO. C-4 -1882
BRISTOL STREET — TSSP
1 E. AUTHORITY shall provide formats, templates, and guidance in reporting requirements
2 as described in Comprehensive Transportation Funding Program (CTFP).
3 F. AUTHORITY, or agents of AUTHORITY, under this Agreement and upon close -out of
4 PROJECT, may perform a technical and/or field review to ensure that the CTFP Guidelines, policies,
5 and procedures were followed. Such a review may be performed one hundred and eighty (180) days
6 after the PROJECT three (3) year grant period is complete. If the technical and or field review
7 determines that any of the activities performed are ineligible for CTFP funding, PARTICIPATING
8 AGENCIES must reimburse and return the amount of funding used to perform the ineligible activity to
9 AUTHORITY.
10 G. AUTHORITY shall invoice the PARTICIPATING AGENCIES as identified in the
11 PROJECT 2014 CALL APPLICATION and Attachment A for the dollar cash match at the start of the
12 PROJECT or at a mutually agreed upon time to facilitate any respective AGENCY funding
13 timeframes.
14 H. AUTHORITY shall request updates on the PROJECT as part of semi- annual review
15 process, including documentation of in -kind match conforming to Attachment A and will include the
16 PROJECT in the list of active projects in OCfundTrAcker until completion of the three (3) year grant
17 period. Documents to be provided include, but are not limited to, payroll records, contracts, and
18 purchase orders.
19 ARTICLE 4. RESPONSIBILITIES OF THE AUTHORITY AS PROJECT LEAD AGENCY
20 The AUTHORITY as the LEAD AGENCY agrees to the following responsibilities for the
21 implementation of the PROJECT:
22 A. AUTHORITY shall act as the LEAD AGENCY for the work necessary to manage,
23 procure, and complete the PROJECT as identified in.Attachment A.
24 B. To coordinate outreach with the PARTICIPATING AGENCIES for the PROJECT.
25 C. To collect all data necessary to provide new optimized timing plans including but not
26 limited to manual intersection all movement counts and automated machine traffic and vehicle
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COOPERATIVE AGREEMENT NO. C-4 -1882
BRISTOL STREET — TSSP
classification counts.
D. To develop and implement new timing plans optimized for signal synchronization.
E. To provide updated timing plans for all control systems and all relevant data used to
develop said plans to the PARTICIPATING AGENCIES.
F. To prepare a "Before and After Study' for the PROJECT as described in the Measure
M2 Eligibility Guidelines adopted by the AUTHORITY. The "Before and After Study" for the project is
considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section
8.111.9) for the PROJECT. The AUTHORITY shall provide the "Before and After Study" to the
PARTICIPATING AGENCIES in draft and final formats for review and comment. AGENCY comments
shall be noted in the final study. If specified in original PROJECT APPLICATION, the AUTHORITY
shall provide a "Before and After Study' video of a representative portion of PROJECT.
ARTICLE 5. RESPONSIBILITIES OF THE PARTICIPATING AGENCIES:
The PARTICIPATING AGENCIES agree to the following responsibilities for implementation
and funding of the PROJECT:
A. Provide a technical representative to meet and participate as a member of the
PROJECT's Traffic Forum.
B. To authorize the AUTHORITY to manage, procure, and implement all aspects of the
PROJECT.
C. To participate and support the PROJECT implementation within the timeframe
outlined in the APPLICATION and consistent with the CTFP Guidelines adopted by the
AUTHORITY.
D. To provide the AUTHORITY all current intersection, local field master, and /or ATMS
timing plans and related data upon request.
E. To provide the local cash match and /or documentation for the in -kind services match
for the PROJECT in accordance with Attachment A. Failure to provide included local cash match
and /or evidence of in -kind services match may result in the loss of future participation for competitive
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COOPERATIVE AGREEMENT NO. C-4 -1882
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funding opportunities
F. PARTICIPATING AGENCIES that have included a dollar match as identified in
Attachment A shall provide payment for the dollar match to the AUTHORITY within thirty (30)
calendar days of receipt of an invoice.
G. PARTICIPATING AGENCIES that have included an in -kind services match as identified
in Attachment A shall provide documentation of conformance as part of the semi - annual review
process.
H. To waive all fees associated with any local agency permits that may be required of the
OCTA Consultant, sub — consultants, and /or service or equipment providers in the performance of this
project.
I. PARTICIPATING AGENCIES shall provide updates to the AUTHORITY on the
PROJECT as part of semi - annual review process until completion of the three (3) year PROJECT grant
period. Documents to be provided include, but are not limited to, payroll records, contracts, and
purchase orders.
J. PARTICIPATING AGENCIES shall, if specified in the APPLICATION, continue Ongoing
Monitoring and Maintenance after the three (3) year grant period is complete and continue until the end
of the PROJECT per additional Maintenance of Effort in the APPLICATION.
ARTICLE 6. DELEGATED AUTHORITY
The actions required to be taken by PARTICIPATING AGENCIES in the implementation of this
Agreement are delegated to their respective City Manager, or designee, and the actions required to be
taken by AUTHORITY in the implementation of this Agreement are delegated to AUTHORITY's Chief
Executive Officer or designee.
ARTICLE 7. AUDIT AND INSPECTION
PARTICIPATING AGENCIES shall maintain a complete set of records in accordance with
generally accepted accounting principles. Upon reasonable notice, PARTICIPATING AGENCIES shall
permit the authorized representatives of the AUTHORITY to inspect and audit all work, materials,
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COOPERATIVE AGREEMENT NO. C- 4-1882
BRISTOL STREET — TSSP
1 payroll, books, accounts, and other data and records of PARTICIPATING AGENCIES for a period of
2 four (4) years after final payment, or until any on -going audit is completed. For purposes of audit, the
3 date of completion of this Agreement shall be the date of AUTHORITY's payment of OCTA Consultant's
4 final billing (so noted on the invoice) under this Agreement. AUTHORITY shall have the right to
5 reproduce any such books, records, and accounts. The above provision with respect to audits shall
6 extend to and /or be included in contracts with PARTICIPATING AGENCIES' contractor.
7 ARTICLE 8. INDEMNIFICATION
8 A. To the fullest extent permitted by law, PARTICIPATING AGENCIES shall defend (at
9 PARTICIPATING AGENCIES' sole cost and expense with legal counsel reasonably acceptable to
10 AUTHORITY), indemnify, protect, and hold'harmless AUTHORITY, its officers, directors, employees,
11 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits,
12 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
13 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including
14 but not limited to Claims arising from injuries to or death of persons (PARTICIPATING AGENCIES'
15 employees included), for damage to property, including property owned by AUTHORITY, or from any
16 violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
17 omissions or willful misconduct of PARTICIPATING AGENCIES, its officers, directors, employees or
18 agents in connection with or arising out of the performance of this Agreement.
19 B. To the fullest extent permitted by law, AUTHORITY shall defend (at AUTHORITY's sole
20 cost and expense with legal counsel reasonably acceptable to PARTICIPATING AGENCIES),
21 indemnify, protect, and hold hannless PARTICIPATING AGENCIES, its officers, directors, employees,
22 and agents (collectively the "Indemnified Parties "), from and against any and all liabilities, actions, suits,
23 claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
24 orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims "), including
25 but not limited to Claims arising from injuries to or death of persons (AUTHORITY's employees
26 included), for damage to property, including property owned by PARTICIPATING AGENCIES, or from
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COOPERATIVE AGREEMENT NO. C-4 -1882
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1 any violation of any federal, state, or local law or ordinance, alleged to be caused by the negligent acts,
2 omissions or willful misconduct of AUTHORITY, its officers, directors, employees or agents in
3 connection with or arising out of the performance of this Agreement.
4 C. The indemnification and defense obligations of this Agreement shall survive its
5 expiration or termination.
6 ARTICLE 9. ADDITIONAL PROVISIONS
7 A. Term of Agreement: This Agreement shall be effective on 20_, and shall be
B in full force and effect for forty -eight 48 months through 20_
9 B. Termination: In the event either Party defaults in the performance of their obligations
10 under this Agreement or breaches any of the provisions of this Agreement, the non - defaulting Party
11 shall have the option to terminate this Agreement upon thirty (30) days' prior written notice to the other
12 Party.
13 C. Termination for Convenience: Either Party may terminate this Agreement for its
14 convenience by providing thirty (30) days' prior written notice of its intent to terminate for convenience to
15 the other Party.
16 D. AUTHORITY and PARTICIPATING AGENCIES shall comply with all applicable federal,
17 state, and local laws, statues, ordinances and regulations of any governmental authority having
18 jurisdiction over the PROJECT.
19 E. Legal Authority: AUTHORITY and PARTICIPATING AGENCIES hereto consent that
20 they are authorized to execute this Agreement on behalf of said Parties and that, by so executing this
21 Agreement, the Parties hereto are formally bound to the provisions of this Agreement.
22 F. Severability: If any term, provision, covenant or condition of this Agreement is held to be
23 invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the
24 remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or
25 condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
26 G. Counterparts of Agreement: This Agreement may be executed and delivered in any
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1 number of counterparts, each of which, when executed and delivered shall be deemed an original and
2 all of which together shall constitute the same agreement. Facsimile signatures will be permitted.
3 H. Force Maieure: Either Party shall be excused from performing its obligations under this
4 Agreement during the time and to the extent that it is prevented from performing by an unforeseeable
5 cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God;
6 commandeering of material, products, plants or facilities by the federal, state or local government;
7 national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of
8 such cause is presented to the other Party, and provided further that such nonperformance is
9 unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
10 I. Assignment: Neither this Agreement, nor any of the Parties' rights, obligations, duties, or
11 authority hereunder may be assigned in whole or in part by either Party without the prior written consent
12 of the other Party in its sole and absolute discretion. Any such attempt of assignment
13 shall be deemed void and - of no force and effect. Consent to one
14 assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
15 right to consent to such subsequent assignment.
16 J. Governing Law: The laws of the State of California and applicable local and federal laws,
17 regulations and guidelines shall govern this Agreement.
18 K. Litigation fees: Should litigation arise out of this Agreement for the performance thereof,
19 the court shall award costs and expenses, including attorney's fees, to the prevailing party.
20 L. Notices: Any notices, requests, or demands made between the Parties pursuant to this
21 Agreement are to be directed as follows:
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COOPERATIVE AGREEMENT NO. C-4 -1882
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To COSTA MESA:
To AUTHORITY:
City of Costa Mesa
Orange County Transportation Authority
77 Fair Drive
550 South Main Street
P.O. Box 1200
P. O. Box 14184
Costa Mesa, CA 92
Orange, CA 92863 -1584
Attention: Raja Sethuraman
Attention: Venita Anderson
Transportation Services Manager
Senior Contract Administrator
(714) 754 -5032
Tel: (714) 560 -5427
Email: ra la.sethuramanca- costamesaca.gov
E -mail: vanderson(a)octa.net
To NEWPORT BEACH:
To SANTA ANA:
City of Newport Beach
City of Santa Ana
100 Civic Center Drive
Public Works Agency
P.O. Box 1768
20 Civic Center Plaza, M-43
Newport Beach, CA 92658 -8915
Santa Ana, CA 92701
Attention: Brad Sommers
Attention: Vinh Nguyen
Senior Civil Engineer
Senior Civil Engineer
(949) 644 -3326
(714) 647 -5612
Email: bsommersOnewportbeachca.aov
Email: nvnguyen(a.santa- ana.org
/
/
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This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4 -1882 to be
executed on the date first written above.
CITY OF COSTA MESA ORANGE COUNTY TRANSPORTATION AUTHORITY
By: By:
Jim Righeimer
Mayor
ATTEST:
0
Brenda Green
City Clerk
APPROVED AS TO FORM:
By:
Tom Duarte
City Attorney
Dated :
Darrell Johnson
Chief Executive Officer
APPROVED AS TO FORM:
By: " &5;�;-
Kennard R. Smart, Jr.
General Counsel
APPROVAL RECOMMENDED:
By:
Kia Mortazavi
Executive Director, Planning
Dated :
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COOPERATIVE AGREEMENT NO. C-4 -1882
BRISTOL STREET — TSSP
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C -4 -1882 to be
executed on the date first written above.
CITY OF NEWPORT BEACH
By:
Edward D. Selich
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
By: C/V A VA �--
Aaron C. Harp (ABM %7- II0IIY
City Attorney
Dated: M 1811 `1
Page 13 of 14
9 -16
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COOPERATIVE AGREEMENT NO. C-4 -1882
BRISTOL STREET — TSSP
This Agreement shall be made effective upon execution by all Parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement No. C-4-1882 to be
executed on the date first written above.
CITY OF SANTA ANA
By:
Miguel Pulido
Mayor
ATTEST:
By:
Maria D. Huizar
City Clerk
APPROVED AS TO FORM:
By:
Sonia Carvalho
City Attorney
Dated :
Page 14 of 14
9 -17
COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
ATTACHMENT A
DETAILED LOCAL MATCH COMMITMENT
SECTION 1: AGENCY TOTAL MATCH SUMMARY
AGENCY-. �',
H _,.,
: .
�K NO
City of Costa Mesa
$125,396.00
$19,984.00
$145,380.00
City of Newport Beach
$56,963.00
$13,977.00
$70,940
City of Santa Ana
$223,450.00
$31,385.00
$254,835.00
$223,450.00
TOTAL
$405,8
$4
SECTION 2: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
-- -: -
"'. , �'
Furtdin "Al
City of Costa Mesa
$125,396.00
City of Newport Beach
$56,963.00
City of Santa Ana
$223,450.00
TOTAL
$405,8
B. In-Kind Services
i. Specific improvements (Ust items and Cost):
f
Date d
. ....... ... ..
J.. x enditure
Ter t. �6mpitdirir
N/A $
TOTAL
Page A —1
Mu
COOPERATIVE AGREEMENT NO. C-4-1882
BRISTOL STREET — TSSP
ATTACHMENT A
fi. Staffing Commitment
Agency
Sta
Type of SeA66toh.N0
9f
m " Fu ll , pd'
si taw
h !
It ::
•0 a
City of Costa
Transportation
Oversight
16
$200.00
$3,200.00
Mesa
Services Manager
City of Costa
Associate Engineer
Project Manager
40
$150.00
$6,000.00
Mesa
City of Costa
Assistant Engineer
Signal Timing
40
$140.00
$5,600.00
Mesa
I
I
I
City of Costa
Enginee Tech
ring
I
Technical Field Support
43.2
I
$120.00
I
$5.194.00
Mesa
Total for City of Costa Mesa:
$19,984.00
Agency
staff Ros m
e
Type fti 'K
'_�:
City of Newport
Senior Civil
Oversight
15
$170.00
$2,550.00
Beach
Engineer
City of Newport
Associate Civil
Project Manager
48
$130.00
$6,240.00
Beach
E ngineer
City of Newport
p
Signal Timing,
Beach
Junior Engineer
Implementation.
19.9
$130.00
$2,587.00
Monitoring
City of Newport
Senior Inspector
Construction Inspection
20
$130.00
$2.600.00
Beach
Total for City of Newport Beach:
$13,977.00
' -
ie a iemai-0 7
ho7ocTFuhi
Agency -
SWff0 7!i
b ily'0
TO
4
City of Santa
Sr. Civil Engineer
Project Admin Review
16
$233.00
$3.728.00
Ana
City of Santa
Assistant Engineer 11
Project Design / Implement 1
40
$213.00
$8.620.00
Ana
Construction Engineer
City Of Santa
Assistant Traffic
Project Design / Implement /
40
$213.00
$8,520.00
Ana
Operation Engineer
Construction Engineer
City of Santa
Construction Inspector
Construction Engineer
48
$187.00
$8,976.00
Ana
City of Santa
Engineering Intems
Project Design I Implement /
40.03
$41.00
$1.641.00
Ana
Construction Engineer
Total for City of Santa Ana:
$31,385.00
TC'�'-
TbTAUA WKINDW'AW-
$65,346 00
*Total amount is the required participation by the Identified agency. The number of hours and hourly rate will be based on
each agency's actual fully burdened billing rates, which must collectively equal the same value of the assigned 'Total" dollars.
Each agency will be responsible thrkeeping detailed records of hours worked and description of work. An accounting record
of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to
auditing.
Page A-2
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ATTACHMENT C
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Iq Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 15BA -037
AMOUNT:J $11;000.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To transfer expenditure appropriations from the Newport Beach Bike Lane project and the Eastbluff Drive /Ford Road
Bike Lane project to the Bristol Street Signal Synchronization project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Amount
Description Debit Credit
Description
Description
Division
Number
7013
General Fund - Street Capital Projects
Account
Number
C3002028
Newport Beach Bike Lane Project
Division
Number
7013
General Fund - Street Capital Projects
Account
Number
C3002021
Eastbluff /Ford Bike Lane
Division
Number
7013
General Fund - Street Capital Projects
Account
Number
C3002026
Bristol Street Signal Synchronization
Signed: 4
Signed:
Signed:
Financial Approval: Finance Director
e
Approval: Uily Manager
City Council Approval: City Clerk
$10,000.00
$1,000.00
$11,000.00
3 - ,a -/S
Date
<3 j-z4 1..(
Date
Date
9 -20