HomeMy WebLinkAbout12 - Seat Belt Compliance CampaignCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12 .
April 24, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Police Department
Bob McDonell, Chief of Police, 644 -3701, BMcDonell @nbpd.org
Steve Shulman, Lieutenant; 644 -3740, SShulman @nbpd.org
SUBJECT: ACCEPTANCE OF 2006 -2007 STATE OF CALIFORNIA OFFICE OF
TRAFFIC SAFETY (OTS) CLICK IT OR TICKET, SEAT BELT
COMPLIANCE CAMPAIGN
RECOMMENDATION:
Approve a Budget Amendment in the amount of $24,195 for the Police
Department Budget in Fiscal Year 2006/2007 to fund additional seat belt
enforcement as part of the California Office of Traffic Safety Seat Belt
Compliance Program.
Authorize the Administrative Services Director to establish revenue and:
expenditure accounts to facilitate the administration of these grant funds.
DISCUSSION:
Background:
The City of Newport Beach has been awarded a grant from the State of California,
Office of Traffic Safety, to increase the level of awareness of seat belt safety in our City.
This is an ongoing effort, and the Police Department has previously participated in this
Program and accepted funds from OTS for this purpose. This grant will pay for
overtime costs for Officers specifically assigned to seat belt enforcement.
The goal of the California Seat Belt Compliance Campaign is to increase seat belt use
Statewide. The time period of May 14 through June 3, 2007, is designated by the State
as the next period that seat belt enforcement will be a focus. During this time period,
additional staff hours beyond our normal deployment will be designated for seat belt
enforcement. Traffic and Patrol Officers of the NBPD will be specifically assigned, on
overtime, to patrol City streets during peak traffic hours.. The costs incurred will be
reimbursable by the State to a maximum of $24,195. A media release will be issued
just prior to this enforcement period in order to increase awareness and obtain voluntary
compliance from motorists. Seat belt use clearly reduces and, in some cases, prevents
injury in traffic collisions.
Budget Amendment - California Seat belt Compliance Campaign Program
April 24, 2007
Page 2
Funding Availability:
State of California, Office of Traffic Safety (OTS), Seat Belt Compliance Grant (Click It
or Ticket) up to $24,195. No matching funds are required for this grant.
Prepared by:
Steve Shulman, Lieutenant
Traffic Services Division Commander
Attachments: Budget Amendment
OTS Grant # CT073007
Submitted by:
Nom"'
-UQ Bob McDonell
CHIEF OF POLICE
The Regents of the University of.California, GRANT NUMBER
School of Public Health UC Berkeley, Cr073007
9- with primary funding from the
California Office of Traffic Safety
s
AGREEMENT
1. TITLE OF PROGRAM
CLICK IT OR TICKET PROGRAM FOR LOCAL LAW ENFORCEMENT AGENCIES
2. NAME OF APPLICANT AGENCY
4. PERIOD OF AGREEMENT
CITY OF Newport Beach
Month - Day - Year
prom: 03/01 /07
3. AGENCY UNrr To HANDLE AGREEMENT
To: 09130/07
Newport Beach Police Department
5. DESCRIMON OF PROGRAM
The goal of the California Click It Or Ticket (CIOT) project is to increase seat belt use statewide to 93.7% by July 31, 2007.
Through the combined efforts of state and local law enforcement, a seat belt enforcement campaign will be conducted for a
twenty -one (2 1) day period, May 14 -June 3, 2007 in support of the national Click It Or Ticket mobilization. Funds provided
by this mini -grant will be utilized to increase the level of seat belt enforcement hours on an overtime basis for the first line
supervisors, officers, and administrative time to meet grant reporting requirements. Incorporated into this agreement are
attached Schedules A- Descriptions, B- Detailed Budget Estimate, and Schedule C -Terms and Conditions.
6. FEDERAL FUNDS ALLOCATED. UNDER THIS AGREEMENT SHALL NOT EXCEED $ 24,194.88
7.. APPROVAL SIGNATURES (BY SIGNING THIS PAGE. AGENCY AGREES TO THE TERMS AND CONDITIONS WHICH FOLLOW AND ARE ATTACHED
A. UNIVERSITY PROGRAM DIRECTOR
B. AUTHORIZING OFFICIAL. OF APPLICANT AGENCY
NAME: DAvID RAGLAND PRONE:510- 642 -0655
NAME: 6B MC DONELL PaoN : 949 644 3701
TTTLE: Director, Traffic Safety Center FAX: 510 -643 -9922
Trr,E:.ihief of Police FAX: 949 644 80
ADDRESS: 2614 Dwight Way, MC 7374
Anmm: 870 Santa Barbara
Berkeley, CA 94720 -7374
Newport Beach, CA 92660
E -MAD.: davidr@berkeley.edu
E -MAR.: bmcd ell@ bpd.or
3 -�So 7
C. THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
D. AGENCY OFFICE AUTHORIZED TO RECEIVE PAYMENTS
AUTHORIZED SIGNATURE
NAME: BRIAN C.DONOHUE PBoNE:510- 642 -3128
NAmOFENTM: City of :Newport P110NE:949 -644 -3128
TrH.E: Business Contracts Office Fwx: 510 - 642 -8604
Annarss: Beach FAX; 949- 644 -3339
Aonmss :6701 San Pablo Avenue,'MC5600
3300
ewp Newport Blvd:
Newport Beach, CA 92663 -3816
N
Berkeley, CA 94720 -5600
on hue@berkeley.edu
E -MAR.: sgiangrande @city.newport- beach.ca.us
TAX ID N: 956000751
(Signature) (Date)
Newport Beach Police
Department
SCHEDULE A - DESCRIPTION
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
To increase seat belt use, statewide to 93.7% by July 31, 2007.
To conduct by May 12, 2007, Occupant Protection roll call training classes for officers and
administrative personnel selected to participate in operations period.
2. To conduct a pre-orientation seat belt compliance survey between May 7 -13, 2007.
3. To conduct a 21 -day (May 14 thru June 3, 2007) overtime enforcement operations
specifically targeting seat belt violations.
4. To conduct a post - operational seat belt compliance survey between June.4 - 10, 2007.
5. To mail or fax the Mobilization Report, the pre - and post -survey results, and any pertinent
local media releases (electronic or print) to Akilah Cadet at the Traffic Safety Center by
June 29, 2007.
6. To mail the Project Claim Invoices and Project Claim Details to Akilah Cadet at the Traffic
Safety Center by June 29, 2007.
CRANT NUMBER
CTW3007
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular police officer issue a
spec fed or predetermined number ofcitations in pursuance ofthe obligation.
u I X Y. • 1 • ; • 1 1:
Phase I Select and Train Personnel
(March 1 to May 6, 2007)
Traffic Safety Center staff will provide Grant Reporting and Project Claim Training at various geographical locations in the
state (schedule TBD) during March.and April 2007. Personnel responsible for the Mini -Grant Final report and Claim are
encouraged to attend this training as the reporting requirements have been expanded, and the claim procedures have changed.
from prior mini -grant processes. Agencies will NOT be reimbursed for personnel and travel costs to attend the training.
Supervisors, selected uniformed officers, dispatchers and administrative/community service officers should receive roll call
training regarding the mini -grant requirements by the agency prior to the mobilization.
Phase lI Conduct Preoperational Seat Belt Surveys
(May 7 -13, 2007)
Preoperational seat belt compliance surveys will be conducted by existing staff (no overtime) at representative locations
throughout the areas selected for enforcement. Seat Belt Survey forms are available at www.tsc.berkelgi.edu.
CIOT Mini -Grant Packet (Rev. 12/06) Page
Newport Beach Police
Department
SCHEDULE A - DESCRIPTION (CONT'D) .
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
Phase III Conduct Overtime Enforcement Operations
(May 14 - June 3, 2007)
CRANT NUNSE]
CM73U07
Enforcement officers will be deployed on an overtime basis as directed by the supervisor for saturation patrols (which
cover specific geographical areas), enforcement zones (which take on specific roadways), or a combination of both. OTS
willjWt reimburse overtime for Seat Belt Checkpoints. Enforcement activities will be focused on seat belt compliance.
Dispatchers will be assigned to overtime shifts during the seat belt enforcement deployment: CSO or clerical overtime will
be directed to mini -grant administrative duties including, but not limited to, the collection of seat belt enforcement data and
processing of personnel overtime claims.
Phase IV Conduct Post Operation Seat Belt Surveys
(June 4 - 10, 2007)
Seat belt compliance surveys will be conducted by existing staff (no overtime) at the same locations selected in Phase H.
Phase V Prepare and submit by June 29. 2007 a Mobilization Report for the operational period.
The Mobilization Report template is available at www.tsc.berkeleyaedu. It includes:
- Training Conducted
- Enforcement Strategy
- Overtime Hours by Personnel Classification
-Seat Belt/CPS Violations (include all written by agency)
- Pre /Post Seat Belt Survey Results
-Other Enforcement Actions (by personnel assigned to overtime)
Phase VI Prepare and submit by June 29, 2007 the Project Claim Invoice and the Project Claim Details.
The claim forms are available at www.tsc.berkelgy.edu.
Operational Period =May 14 thm June 3, 2007
Reimbursement covers actual costs to the agency, not to exceed the total amount of the grant.
Newport Reach Police
Department
SCHEDULE B - DETAILED BUDGET ESTIMATE
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
GRANTNUMBER
Cr073007
PERSONNEL COSTS
TOTAL COSTS TO
in the Period May 14 through June 3, 2007
MINI -GRANT
Supervisor Overtime
Officer Overtime
288 Hours @ $84.01 per hour
$ 24,194.88
Community Service Officer Overtime
$
Disoatche� Overtime
Clerical Overtime
Mini -Grant Total
$ 24,194.88
CIOT Mini -Grant Packet (Rev 12/06) Page 4
Newport Beach Police
Department
SCHEDULE C- TERMS AND CONDITIONS
CLICK IT OR TICKET PROGRAM FOR LAW ENFORCEMENT AGENCIES
A. Indemnification
GRANT NUMBER
CY073007
Applicant Agency agrees to indemnify, defend, and save harmless the State of California, its officers, agents, and
employees, the Regents of the University of California, its officers, agents and employees from any and all claims
and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person,
firm; or corporation furnishing or supplying work services, materials, or supplies in connection with the
performance of this agreement, and from any and all claims and losses accruing or resulting to any person,
firm, or corporation who may be injured or damaged by Applicant Agency in the performance of this
agreement.
B. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
C. Non - Assignability
The obligations of the Contractor under this Agreement are not assignable to any third party.
D. Use of University Name/Trademarks
Applicant Agency shall not use the name of the University of California, or any abbreviation thereof, or any
name of which "University of California" is a part, or any trademarks of the University, in any commercial context,
such as may appear on products, in media (including web sites) and print advertisements in cases where such
use may imply an endorsement or sponsorship of the Applicant Agency, its products or services. All uses
of the University's name and trademarks, therefore, must first receive prior written consent of The Regents of the
University of California through the Office of Marketing & Management of Trademarks. This policy is in
compliance with the State of California Education Code Section 92000.
E. Termination
Each party has the right to suspend, terminate or abandon the execution of any work by the Applicant
Agency without cause at any time upon giving prior written notice. In the event that this agreement is
suspended, terminated, or abandoned, the Regents of the University of California shall pay the Applicant
Agency for services provided hereunder prior to the effective date of said suspension, termination, or
abandonment. Said payment shall be computed in accordance with the Payment Schedule (13-1), provided
that the maximum amount payable to the Applicant Agency for its services shall not exceed the Grant
Total on Schedule B for services provided hereunder prior to the effective date of suspension, termination,
or abandonment.
F. State of California Terms and Conditions
Applicant Agency agrees to abide by the General Terms, Conditions, and Certifications contained in OTS
Grant Program Manual, Chapter 6, Exhibit 6 -A www.ots.ca.gov.
CIOT Mini -Grant Packet (Rev 12/06) Page 5
City of Newport Beach NO. BA- 07BA -069
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing.budget appropriations
X from additional estimated revenues
from unappropriated fund balance
=XPLANATI
This budget amendment is requested to provide for the following:
AMOUNT: $za,�s5.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations to accept the 2006 -2007 State of California Office of
Traffic Safety (OTS) "Click It Or Ticket' Program Grant to fund overtime for enforcement of seat belt compliance.
WCOUNTING ENTRY:
3UDGETARY FUND BALANCE
Fund Account
Description
REVENUE ESTIMATES (3601)
Fund/Division Account Description
1820 48312 Police - OTS Seat Belt Grant FY 07
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Fina al Approval: Administr a Services Director
iigned:
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$24,195.00
$12,097.50
$12,097.50
'1;12' 0
Date
Date
Date
Description
Division
Number
1830
Police - Patrol
Account
Number
7041
Overtime
Division
Number
1840
Police - Traffic
Account
Number
7041
Overtime
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Fina al Approval: Administr a Services Director
iigned:
Administrative Approval: City Manager
Signed:
City Council Approval: City Clerk
Amount
Debit Credit
$24,195.00
$12,097.50
$12,097.50
'1;12' 0
Date
Date
Date