HomeMy WebLinkAbout10 - 05-06 Various Sewer ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. io
May 22, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Mike Sinacori
949 - 644 -3342 or msinacori @city.newport- beach.ca.us
SUBJECT: 2005 -2006 VARIOUS CITY SEWER MAIN IMPROVEMENT AND BIG
CANYON TRUNK SEWER REPLACEMENT — COMPLETION AND
ACCEPTANCE OF CONTRACT NO. 3562
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
5. Approve a Budget Amendment appropriating $241,389.39 to Account No. 7251 -
05600292 for the completion of the Big Canyon Trunk Sewer Replacement and
increase revenue estimates by $248,431.62 representing OCSD's final
contribution for this work, including a 4% administrative fee on construction
services provided by the City.
DISCUSSION:
On April 25, 2006 the City Council authorized the award of the subject project to Beador
Construction. The contract provided a joint sewer project with the Orange County
Sanitation District (OCSD). The contract has now been completed to the satisfaction of
the Public Works Department and OCSD. A summary of the contract cost is as follows:
Original bid amount:
Actual amount of bid items constructed:
Total amount of change orders:
Final contract cost:
$4,063,300.00
$3,975,739.30
$ 579.285.65
$4,555,024.95
2005 -2006 Various City Sewer Main Improvement and Big Canyon Trunk Replacement —
Completion and Acceptance of Contract No. 3562
May 22, 2007
Page 2
The decrease in the amount of actual bid items constructed over the original bid
amount resulted mostly from the deletion of City sewer lining efforts. Sewer mains that
were inaccessible during the design phase were pre - televised by the contractor. Some
reaches were shown to be in acceptable condition and those lines were deleted from
the construction contract.
The final overall construction cost including Change Orders was 12 percent over the
original bid amount. Seven summary change orders in the amount of $579,285.65
were processed for the project and approximately $430,000 is the responsibility of
OCSD. Attached is a summary of the Change Orders processed for the project.
PROJECT BACKGROUND:
A reimbursement agreement between the City and OCSD was approved by the City
Council on June 14, 2005 which contained the following provisions:
• OCSD will reimburse the City for costs to design and construct the OCSD sewer
improvement project including a 4% administration fee ($150,567.23 based upon
the final cost to OCSD).
• City paid for the design and construction of the City sewer improvements not
required by the OCSD improvements.
• City was the lead on CEQA processing for the project with OCSD reimbursing
the City for any costs related to their improvements.
• OCSD had the authority to review and approve all plans, inspect the
construction, and approve all Change Orders related to their new OCSD sewer.
• Big Canyon Country Club (BCCC) provided new easements to the OCSD and
City for the new aligned sewer locations.
The joint construction project minimized impacts to the community by completing all the
improvements in concert with the ongoing BCCC construction projects. This also
minimized cost impacts for site and road restoration since the larger BCCC construction
efforts will continue after the sewer improvements are completed. The joint project also
allowed both OCSD and the City to take advantage of a larger sewer replacement and
lining project that resulted in overall lower costs to both agencies.
Environmental Review:
City and OCSD staff reviewed the project and had determined the project was exempt
from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the
CEQA Implementing Guidelines when the project was authorized by the City Council.
This exemption covers the maintenance and alteration of existing public facilities with
negligible expansion of the facilities in areas that are not environmentally sensitive. A
Notice of Exemption was filed with the County Recorder on May 2, 2006.
2005 -2006 various City Sewer Main Improvement and Big Canyon Trunk Replacement—
Completion and Acceptance of Contract No. 3562
May 22, 2007
Page 3
Project Costs and Fundina Availability:
In addition to the primary construction contract, this project involved other project
expenses for construction support, geotechnical, and incidental items. Total project
expenses are summarized as follows:
Vendor
Purpose
Amount
Beador Construction
Contractor
$4,555,024.95
Walden & Associates(')
Design and CM Support
269,650.00
Leighton Geotechnical
OCSD Design Geotechnical
25,170.03
Clarke Construction
OCSD Pre- Construction Cost
28,948.00
AESCO Geotechnical
OCSD Construction Geotechnical
29,050.00
Big Canyon Country Club
OCSD Liquidated Damages (2)
75,000.00
Project Partners
City Contract Inspection Support
25,922.92
Various
Printing and Incidental Expenses
2,103.56
City of Newport Beach
Administration Charge to OCSD
147,567.23
Total:
$5,158,436.69
(t) Pending final billing.
(2) Per the Construction Access Agreement, BCCC was due $2,000 per calendar day
in liquidated damages (LDs) for everyday past the initial 150 days allowed in the
agreement. OCSD negotiated LDs with BCCC for the late completion of its portion
of the work amounting to $75,000 and has agreed to pay that amount to BCCC.
More than three - quarters of the funding for this project is provided by OCSD. A Budget
Amendment is required to recognize the increase in anticipated revenue contributions
from OCSD and to appropriate additional funds into the contribution account. Upon
approval of the Budget Amendment, funds for the project will be expended from the
following accounts:
Account Description
OCSD Big Canyon Trunk Sewer
Sewer Main Master Plan Improvement
Superior Avenue Trunk Sewer Improvement
Storm Drain Improvement Program
Account Number
7251- C5600292
7531- C5600292
7531- C5600863
7012- C5100008
Total
Amount
$3,912,081.62
$ 936,986.96
$ 290,368.11
$ 19,000.00
$5,158,436.69
The Contractor was allowed 100 working days to complete the OCSD Big Canyon
Trunk Sewer and 200 working days to complete the entire project. All work was
completed on April 20, 2006, 21 working days ahead of the original scheduled
completion date of May 21, 2007. With approved time extension, the contractor was
allowed until July 17, 2007 for completion.
2005 -2006 various City Sewer Main Improvement and Big Canyon Trunk Replacement —
Completion and Acceptance of Contract No. 3562
May 22, 2007
Page 4
Prepared by: Submitted b
Mlehael J. Sinacori, P.E. St . Badum
Principal Civil Engineer u orks Director
Attachments: Summary of Change Orders — Dated May 11, 2007
Budget Amendment
References: June 14, 2005 Council Report — Reimbursement Agreement with OCSD for
Big Canyon Trunk Sewer Replacement
April 25, 2006 Council Report — 2005 -2006 Various City Sewer Main
Improvement and Big Canyon Trunk Sewer —Award of Contract No. 3562
City of Newport Beach
PUBLIC WORKS DEPARTMENT
VFW PART
o m
U S
CgZ1F00.N`P
TYPE
A
- Added Scope
C
- Change in Scope
RD
- Rain Day
TBD
- To Be Determined
OCSD -BIG CANYON TRUCK SEWER REPLACEMENT PROJECT No 5 -62
CITY WIDE SEWER IMPROVEMENTS CONTRACT No C -3562
PCO & Estimates Log
May 11, 2007
PCD
C.O.
C.D.
Previously
Pending
Total
No.
TYPE
ORIGIN
DATE
DESCRIPTION
APPRVL
NO.
Approved
CDR
approve,
Days
REMARKS
STATUS
DATE
Costs
Costs
and pending
Pending & Approved Estimates
1
A
Beador
0820/06
Delay - Tie -in Location Elevation Revision at Ste 54 +07
09/0512006
1
$12,654.93
$12,654.93
2
Resubmitted 9/1/06
A
2
A
Beador
08/20/06
Delay due to existing utilities conflicts. 8" Water main was
09/05/2006
1
$26,846.07
$26,846.07
2
Resubmitted 9/1/07
A
running parallel to 15" sewer main (MH # 12 to MH # 13)
3
A
Beador
08/20/06
Additional Work due to Dewatering and Utility Interference on
09/05/2006
1
$4,521.77
$4,521.77
0
Resubmitted 9/1/08
A
the Driving Range
4
A
Beador
08/20/06
Delay due to Dewatering Operation
09/052006
1
$8,202.34
$8,202.34
1
Resubmitted 9/1109
A
5
A
Beador
09/29/06
Delay due to Dewatering Operation - MH # 14 at Parking lot -
TBD
2
$13,342.80
$13,342.80
2
A
Excessive water due to existing utility trenches
6R
A
Beador
12/29/06
Delay due to working under 4" and 8" water lines at Ste 50+ 79
TBD
4
$21,807.03
$21,807.03
2
Revised from $25,807.03
A
near MH # 12
7
A
Beador
09/029/06
Delay due to 8 "sewer line at Sta 42 +08 not shown on plans.
11/14/06
2
$15,222.04
$15,222.04
1
A
Dewatering and repairs between MH # 9 and #10
8R
A
Beador
12/29/06
Delay due to working under 3 water mains at Ste 43 +40
TBD
4
$6,944.93
$6,944 -93
1
Revised from $11,944.93
A
between MH # 10 and #11
9
A
Beador
0929/06
Delay due to ground water and Installation of 8" drain line at
11114/06
2
$28,656.47
$28,656.47
3
A
Ste 60 +40 on the Driving Range
10
A
Beador
0929/06
Delay due to multiple leak repairs due to unstable grade at Ste
11/14/06
2
$36,251.67
$36,251.67
4
A
56 +90 by MH # 14 at the Pond Fill area
11
A
Beador
09129106
Delay due to leak repair, testing and encasement of 15' main
11/14/06
2
$23,489.89
$23,489.89
3
A
on Line A near MH # 14
12
A
Beador
10/12/06
Additional Landscaping work and irrigation work at #9 Green
11/14/06
2
$5,287.44
$5,287.44
A
and #1 Tee area - not part of original restoration
13
A
City NB
11/09106
Tree removal at existing sewer manhole and concrete pad
11/14/06
2
$3,333.00
$3,333.00
A
installed by Southwest US
OCSD PCO Log 5.11,07,xls/PCO and Estimates List 1 ot3
PCO
C.O.
C.O.
Previously
Pending
Total
No.
TYPE
ORIGIN
DATE
DESCRIPTION
APPRVL
NO.
Approved
CDR
approved
Days
REMARKS
STATUS
DATE
Costs
Costs
and pending
14
A
Beador
10/31/06
Invoice from Christensen Irrigation Co for main line relocation
11/14/06
2
$17,962.85
$17,962.85
Cost for work was pre- approved
A
for 8" water line conflict at bore pit at MH # 4
by OCSD
15
A
Beador
11/10/06
Generator Rental and support equipment to dewater installed
12/14/06
3
$5,614.79
$5,614.79
A
sewer mainline during manhole installation
16R
A
Beador
1229/06
Grade and remove excess dirt in the construction areas to
01/05/07
4
$6,226.08
$6,226.08
Revised from $11,226.08
A
assist Southwest US in their restoration of the golf course
Extra work required to install 8" VCP (Lateral D near MH # 9)
17R
A
Beador
11/15106
under 6" water lines that were required to remain online and
01/05/07
4
$16,769.44
$16,769.44
2
Revised from $20,669.44
A
not cut and capped
Extra work required during the Direct Boring Operation due to
18
A
Beador
1129/06
buried concrete drain structure and rip rap encountered at the
12/14/06
3
$21,084.31
$21,084.31
3
A
250 foot point of the 400 If bore.
Relocation of 10" Suction Line for the waterfall fed from Lake
19R
A
Beador
1229/06
5 by MH # 5 due to interference with 48" bore casing at Sta
01/05/07
4
$4,162.45
$4,162.45
2
Revised from $8,324.89
A
24 +50.
20
A
Beador
12/13/06
Rain Day for 12/11/06 due to heavy rain over the weekend of
01/05/07
4
1
A
12/9/06
21
A
Beador
12/10/06
Generator Rental and support equipment to dewater installed
01/05/07
4
$2,406.34
$2,406.34
A
sewer mainline during manhole installation
R1- Revised from
Extra work due to Differing Site Conditions during the
s$41,066.11
Added curb and sidewalk
22R2
A
Beador
12/10/06
installation of Mainline and Line "B" (MH 3 and 3A) along Big
02/02/07
5
$69,045.71
$69,045.71
6
reparis on Big Canyon West
A
Canyon Drive (west).
R2 -added asphalt
Rain Day for 1227/06 due to wash out of work area at
1
A
23
A
Beador
12/29/06
Fairway # 17 and Fairway # 3.
01/05/07
4
Extra work due to unmarked 6" ACP water main during the
Revised from $25,807.03.
24R
A
Beador
1229/06
installation of Line "B" (MH 3 and 3A) along Big Canyon Drive
01/05/07
4
$27,222.53
$27,222.53
3
Added Christensen Irrigation
A
(west).
Repairs of 6" water line
25
A
Beador
09/08/06
Credit for Surveying deleted from contract
01/05/07
4
$'6,067.2 .)
;$16,387.25;
A
26
A
Beador
01/02/07
Kilbrides 8" sewer Repair at #66 Royal St George
01/05/07
4
$4,887.50
$4,887.50
A
27
A
Beador
0124/07
Remove concrete encasement at Sta 77 +25 to 77 +46 on
02/02/07
5
$8,545.44
$8,545.44
1
A
existing sewer line at tie point at MH #20 (Frairway 17)
28
A
Beador
0124/07
Generator Rental and support equipment to dewater installed
02/02/07
5
$2,406.34
$2,406.34
A
sewer mainline during manhole installation
29
A
Beador
0124/07
Extra work due to unmarked 8" ACP water main during the
02/02/07
5
$8,628.65
$8,628.65
1
A
installation of sewer at Sta 75 +77. Tunnel under 36" CMP
30
A
Beador
02/02/07
Extra work for landscape sub - contractor to repair irrigation
02/02/07
5
$5,479.45
$5,479.45
A
electrical lines on Hole 3 near bore pit.
31
A
Beador
02/22/07
Extra work due to ground water issues at MH #5. The ground
02/22/07
6
$5,838.75
$5,838.75
A
water daylighted at edge of stream.
32
A
Beador
0222/07
Extra work repairing the concrete and landscape at Big Canyon
02/22/07
6
$13,300.00
$13,300.00
A
Park due to work on 2 sewer manholes.
33
A
Beador
03105/07
T &M efforts to install City sewer main at Orchid Ave. - Sht. 2
03/05/07
6
$17,396.49
$17,396.49
A
of 24. Existing Water Main not shown on plans correctly.
OCSD PCO Log 5.11.07.4 PCO and Estimates List 2 of,?
POO
C.O.
C.D.
Previously
Pending
Total
No.
TYPE
ORIGIN
DATE
DESCRIPTION
APPRVL
NO.
Approved
COR
approved
Days
REMARKS
STATUS
DATE
Costs
Costs
and pending
34
A
Beador
03/05/07
T &M efforts to adjust OCSD Manhole in center of Canyon Hills
03/05/07
6
$3,694.04
$3,694.04
A
Park as directed by the HOA and OCSD Staff.
35
A
Beador
03/05/07
Additional cost for manhole lining efforts requested by the City
03/05/07
6
$10,135.00
$10,135.00
A
Additional landscape restoration related to abandoment efforts
36
A
Beador
03/05/07
and installation of manhole at Station 65 +07 at back of driving
03/05/07
6
$23,694.95
$23,694.95
A
range. Cost were not included in original bid.
Additional Cost for City /OCSD sharing of BCCC Parking Lot
37
A
Beador
03/05/07
Restoration ($2,250) and Diver at Lake No. 5 ($1,250) cost
03/05/07
6
$3,500.00
$3,500.00
A
billed by BCCC - November 20, 2006 Letter to Beador.
Additional Cost for Point Repairs requested by City, Extra Cost
38
A
Beador
04/17/07
from Insituform, repair cost to Newport Harbor Yacht Club for
/11/07
7
$71,033.64
$71,033.64
Revised May 3, 2007 - $67,096
A
resurfacing and repainting and Additional Paving Cost required
Original Submitted.
by BCCC.
Additional Point Repair at 8th Street/Balboa, extra work at 707
39
A
Beador
04/20/07
& 709 Bay Street, Additional Repairs at 6th and Balboa, 59th
05/11/07
7
$27,870.54
$27,870.54
A
Street and extra work on Acacia alley.
Potholing Efforts at Orange Street to investlgate plpebursting
40
A
Beador
03/05/07
versus lining of existing 8 -inch City Sewer ($4,641.94) and
05/11/07
7
$11,907.23
$11,907.23
A
Abandonment of OCSD Manhole in between Holes 13 and 17.
Totals
$579,285.65
$0.00
$579,285.65
41
Total Pending, Approved & Estimated Costs
$579,285.65
OCSD PCO Log 5.11.07.xWPC0 and Es6'mafes List 3 of 3
City of Newport Beach
BUDGET AMENDMENT
2006 -07
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriation! AND
Transfer Budget Appropriations X
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 07BA -075
AMOUNT: $248431.62
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
No effect on Budgetary Fund Balance
To increase expenditure appropriations for the completion of the Big Canyon Trunk Sewer Replacement and to increase
revenue estimates to recognize the contribution from the Orange County Sanitation District.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE Amount
Fund Acco n Description Debit Credit
010 3605 General Fund - Fund Balance $7,042.23
REVENUE ESTIMATES (3601)
Fund /Division Account Description
250 4839 Contributions - OC Sanitation District Contribution $241,389.39
5100 5132 Public Works: Engineering - City Staff Service Fee $7,042.23
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
$241,389.39
Date
Date
Date
Description
Division
Number
7251 Contributions
Account
Number
C5600292 Sewer Main Master Plan Improvement
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial Approval: Administrative Services Director
Administrative Approval: City Manager
City Council Approval: City Clerk
$241,389.39
Date
Date
Date