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Home My WebLink AboutSS2 - Department Budget PresentationsCity of - •e rt Beach D e!2 a - n ,• • _ • FY 2007-08 1 City Council & City Manager 1 City Clerk 10 Human Resources 13 City Attorney ........................... 18 Administrative Services Police Fire ..... ... ..... ...., 82 Planning .... .... ..... ........ ....................................... 90 ............................... Building ..................... ............................... ............ 97 ........................................ .............................. General Services 118 Library ....................................... ......... .............. .......... ..................................................... 134 ............................... Recreation _ ..................................... Utilities......................... ............................... ............................149 ......... ......... . ............................... ...... .:............................. ..........................:168 Additional Budgets ........................ ......180 a 4r .O ca) 0 E 2 r C C 02 V O EO Cil CITY COUNCIL To protect Newport Beach's unique quality of life for the full enjoyment of its residents, visitors, and business owners and to direct the efficient and effective delivery of municipal services. 1 2004 -05 2005 -06 2006 -07 2007 -08 Actual* Actual* Estimated* Proposed" Salaries and Benefits $ 239,265 $ 258,922 $ 256,192 $ 244,778 Maintenance and Operations $ 1,390,787 $ 1,791,445 $ 2,045,461 $ 935,919 Capital Outlay $ 8,869 $ 3,418 $ 7,000 $ 7,000 Total $ 1,638,921 $ 2,053,786 $ 2,308,653 $ 1,187,697 * Includes Spheres Issues and Centennial a )penditures ** Includes Spheres Issues Recipient Funding forNumber of Years Amount NMUSD Athletic complex at Third and final year of commitment Estanica HS $75,000 Balboa Island Historical Operations Since FY $1 Balboa Island Improvement Flowers and holiday Since FY 05 Assn decorations /storage $11,250 CdM Chamber CdM SK Since FY 05 — grant is in addition to agreement for race proceeds. $5,000 CdM Chamber CdM Christmas Walk Since FY 04 — Grant funds the event expenses. $10,000 Leadership Tomorrow Sponsorship Since FY 04 $10,000 Newport Beach Film Festival Sponsorship Since FY 00 $75,000 Newport . to Ensenada Race Sponsorship Since FY 05 $15,000 OC Marathon Sponsorship Since FY 06 $50,000 FA c o e 0 To maintain the delivery of high quality municipal services and legislate and manage the affairs of the city according to law and for the benefit of residents and property owners 3 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Proposed C C dSalaries and Benefits $ 2,066,053 $ 2,288;055 $ 2,523,282 $ 2,709,096 v Maintenance and Operations $ 663,611 $ 1,457,640 $ 1,803,443 $ 1,203,669 ® Capital Outlay $ 24,860 $ 36,368 $ 136,000 $ 38,000 Total $ 2,754,524 $ 3,782,063 $ 4,462,725 $ 3,950,765 3 �zy 3 City Manager — Key Divisions o Code & Water Quality Enforcement 6 full -time employees and .25 FTE $663,325 o Harbor Resources 8 full -time employees and 6.28 FTE $1,930,168 o Public Information rd 2 full -time employees and 1.5 FTE $305,356 o Major Accomplishments: • Completion of Spheres Agreement • General Plan completion and approval by voters o Major Challenges: • f=ully implementing proposed CIP • Reaching agreement on new MOUs with employee associations NI 11 111111, - 4 Pill . Major Accomplishments: • Keeping up with the current caseload, having a high percentage of violation appeals found in City's favor. More, and successful, use of all tools to gain code compliance (e.g., inspection warrants, public nuisance procedures and criminal. cases) • Meeting all inspection requirements under the NP ®ES permit ® Major Challenges: ® Effectively monitoring and regulating recovery facilities • Implementing the new 5 -year NPDES permit • Providing adequate staff to respond to issues in all departments ® Major Accomplishments: • Securing RGP -54 and Balboa Island Sand Replenishment permits • China Cove dredging -CDM State Beach sand replenishment Major Challenges: • Addressing pyrethroids in the LNB before a LNB Dredging project (and the LNB Project itself) • Funding the rest of the UNB Dredging Project • Getting more reasonable eelgrass regulations 7 E01- I O Major Accomplishments: n. • Securing capital grants and ongoing grants for community programming • iransitioning Government (the "G" in PEG) programming from Time Warner to city Major Challenges: • Making effective use of new revenue for community programming • Integrating community programming with a larger strategic communications plan M 9 Harbor Resources o Convert part -time Marine Refuge Supervisor to full -time Public Information o Additional Full -Time PIO c o c .N a) �' aa) c c 0 ca c N U 0 I W "OkIkLI To provide service to the Mayor and City Council, City Manager, administrative . departments; and the public in. a courteous, timely, and efficient manner while remaining neutral and impartial. To improve the administration of the affairs of the City Clerk's office consistent with applicable laws and through sound management practices to provide easier access to local government and fulfill our responsibility to the residents of Newport Beach. 2004 -05 2005 -06 2006 -07 Actual Actual Estimated Salaries and Benefits $ 288,860 $ 326,349 $ 338,205 $ Maintenance and Operations $ 34,089 $ 97,730 $ 65,204 $ Capital Outlay $ 2,901 $ - $ 6;500 $ Total $ 325,850 $ 424,079 $ 409,909 $ Elections 2007 -08 Proposed 327,976 54,804 382,780 $ 49,606 $ - $ 100,000 $ - Grand Total $ 375,456 $ 424,,079 $ 509,909 $ 382,780 Service Indicators X77 Council Meetings, Regular Council Meetings, Special or Adjourned Resolutions adopted Ordinances adopted Municipal elections Registered voters Municipal Code Supplement pages distributed Claims /Summons and Complaints processed Contracts /Agreements processed Notices of Completion /Release Bonds Documents processed to Orange County Recorder Pages scanned into Document Imaging System Passports processed 2004 -2005 2005 -2006 2006 -2007 2007 -2008 Actual Actual Estimated Projected 23 23 23 23 23 27 22 25 78 89 80 80 27 26 30 30 1 0 1 0 60,529 60,373 59,885 60,000 52,479 56,595 55,000 55,000 169 117 127 150 113 115 120 120 17 20 14 15 17 31 20 20 80,000 50,000 50,000 50,000 655 457 400 400 ■ 2006 General Municipal Election & Related Campaign Filing Information ■ Staffing Issues /Training /Comprehensive Procedure Manual FY 08 Challenges • Staff Training Involving Election Issues /Conflict of Interest Code /Campaign Filings • Updating City Clerk's page on City's Website 12 0 ® _ M a V O EN 1 !111 11111��l illillillililill�� lq� iiiiiiiii� piiiiiiq� ili Li To increase the City's effectiveness through recruitment and retention of employees committed to providing quality public service that meets the goals and objectives set by the City Council and the City Manager. We further this mission by the development of systems which recognize the value of each employee and provide the necessary tools to recruit, retain, and develop a workforce capable of high performance. We accomplish this mission by having a "customer first" attitude; demonstrating a spirit of.cooperation; being a trusted and valued source of human resources knowledge and expertise; and by being responsive to and aware of internal and external customer needs. l3 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Proposed Salaries and Benefits $ 856,861 $ 962,811 $ 1,086,901 $ 1,160,270 Maintenance and Operations $ 421,983 $ 582,767 $ 589,547 $ 663,660 Capital Outlay $ 9,364 $ 10,152 , $ 7,347 $ 8,000 Total $ 1,288,208 $ 1,555,730 $ 1,683,795 $ 1,831,930 l3 11 IFIT 4dministration /Opera #ions Risk Management $193177335 $5149094 Staffing: 5.5 plus 1.5 FTE Staffing: 3.5 'man Resources Director (.5) Human Resources Director (.5) luman Resources Manager Risk Manager Human Resources Analyst )n Resources Analyst (2 @ .75) Sr. Human Resources Analyst rman Resources Specialist 11 Human Resources Specialist 11 min. Asst. to the HR Director Office Assistant Administration General Liability Civil Service Board Support Workers' Compensation Claims Admin. Employee /Labor Relations Disability Benefits Citywide Training Benefits Administration Recruitment/Selection Retiree Medical Insurance Classification /Compensation Retirement Counseling PERS /PARS Assistance Disability Retirements E ployee & Supervisor Counseling Contract Review & Insurance Compliance Grievances & Disciplines Loss Control Personnel Transaction Processing Safety 14 N w 1, 1 LLZB KET01 Service Indicators 2004-2005 2005-2006 2006-2007 2007-2008 Astual — n- se r agencies 168 180 189 189 PERS/PARS Issues 98 105 110 110 Fingerprints entered 368 384 449 470 Trainings Conducted 13 27 25 30 Contract Negotiations meetings 40 20 60 40 Employee Relations Matters 26 30 35 40 MOMEME M77 EEZMFEO .1 �10 General Liability Claims 116 ' 5' Workers' Compensation & Disability Claims 126 133 191 173 Industrial Disability Retirements Processed 3 3 9 6 New Employee Orientations Conducted 35 69 88 105 15 L I' I mo • i � 16 �e Automated processes t! work more Implemented MEP. r� o E CID M O CU C d Q O 2 CITY ATTORNEY To represent and /or advise City Council, Boards and Commissions, and City Staff with respect to all legal matters pertaining to the City 2004 -05 2005 -06 Actual Actual 2006 -07 Estimated 2007 -08 Proposed Salaries and Benefits $ 649,068 $ 831,051 $ 849,824 $ 820,204 Maintenance and Operations $ 312,857 $ 187,002 $ 197,655 $ 238,305 Capital Outlay $ 8,548 $ 2,067 $ 4,000 $ 4,000 Total $ 970,473 $ 1,020,120 $ 1,051,479 $ 1,062,509 M. CITY ATTORNEY Staffing Changes FY 2006 -07 1 City Attorney 1 Assistant City Attorney 1 Deputy City Attorney 1 Administrative Assistant to the City Attorney . 1 Department Assistant .8 FTE Contract Attorney (Part - time) Total Staffing 5 plus .8 FTE FY 2007 -08 1 City Attorney 1 Assistant City Attorney 1 Administrative Assistant to the City Attorney .63 FTE Office Assistant (Part - time) 1.5 FTE Contract Attorneys (Part -time) .75 FTE Paralegal (Part - time) 19 Service Indicators Requests for Opinions /Advice (In- House) Council, Board, and Commission Meetings Preparation /Review of Contracts, MOUs, Agreements Litigation Caseload Code Enforcement Caseload Development/review of Resolutions and Ordinances Court and Hearing Appearances Public Assistance (phone or in person, by attorney or support staff) Legislative Advocacies Public Records Act Requests Vre 2004 -05 2005 -06 2006 -07 2007 -08 Actual Actual Estimated Projected 5,500 5,500 6,000 6,000 100. 100 100 100 300 400 500 600 50 50 25 5 80 80 70 50 85 85 100 100 80 80 40 10 7,200 7,200 7,000 7,200 20 20 20 20 40 60 70 80 G /t'_ ® Successes FY 2006/2007 Approval of General Plan and EIR by City Council Defended legal challenges to Initiative and to General Plan EIR Department Reorganization Address group home concerns of residents ® Challenges FY 2007/2008 General Plan Implementation /LCP Certification CIP Implementation and infrastructure planning and financing Title 17 Harbor Code Update Legally Defensible zoning amendments for group home residential uses. 21 :� 111 111111111111q� Original iI •• $77531,503 1 - 56 Full -time - 5.33 FTE SKI01 Proposed Bu.dget $714493877 - 56 Full -time - 6.42 FTE 23 Division. Information Budget Mana• Investment Management Internal Control Staffing: 3 $500,362 25 FISCAL SERVICE Central Cashiering Purchasing Warehousing & Inventory Control Printing & Reproduction Postal Services Remittance Processing Accounts Payable Parking Meter Operations Staffing; 16 plus 2.82 FT'E $19754,479 M. i W1 I ® , Computer Applications Support Telecommunications Geographic Information System PC Technical Support Network Management Database Management Staffing: 17 plus .5 FTE $2,722,902 27 Municipal Billing Intergovernmental Transfers Licenses Regulatory Permits Revenue Development Keceivables _ Collections Staffing: 12 plus 1.6 FTE $1,420,665 M ACCOUNTING General Accounting Payroll Property Control & Fixed Asset Tracking Audit Coordination Debt Administration Financial Reporting ]budget Development Staffing: 8 plus 1.5 FTE $1,051,469 29 Budget Administered Warrants Issued Value of Payments Processed Checks Deposited Value of Currency Deposited Annual Payroll & Benefits Paychecks Processed Purchase Orders Images Printed Printing & Binding Jobs Mail Room Volume Municipal Statements Accounts Receivable Billings New Business Licenses Business License Renewals Dog Licenses Issued Parking Citations Processed Administrati%e Citations Processec Ajudications Business Tax Revenue Business Tax Notices Transient Tax Revenue Transient Tax Notices Film Permits Contracts Administered City Owned Telephone Units Service & Repair Calls Average Monthly Calls 2004 -05 Actual $186;822,264 17,613 $118,250,333 213,170 $2,688,069 $88,156,993 27,275 669 3,961,101 4,333 213,557 179,047 5,337 5,294 14,192 2.078 73,014 8,047 3,468 $3,458,165 9,643 $9,215,862 2,839 835 1,944 79,135 2005 -06 Actual $189,686,214 16,443 $117,981,345 182,557 $2,912,678 $100,311,429 27,150 636 4,443, 911 4,854 239,872 178,417 4,687 5,530 15,233 1,525 73,012 7,223 3,321 $3,848,381 6,891 $9,791,057 2,766 865 1.953 81;358 2006 -07 Estimated $252,769,561 " 17,500 $123,050,000 180,500 $3,098;734 $100,389,842 27,400 640 4,046,245 4.354 217,269 205,000 10,000 4.800 13,000 3,600 75,000 5.000 3,200 $3,300,000 13.000 $10,738,983 3,100 140 835 1,911 82,967 Budget Administered is limited to gross actual a )Penditures for FY05 & FY06; while FY07 & FY08 represent the gross budget administered (including internal service charges). Increase due to unusually high CIP activity. °•' Increase due to new field license Inspector. Prior to FY08, only Business Tax Notices sentto new businesses were calculated; FY08 also includes notices sentto businesses renewing their business license -. 2007 -08 Projected $208,924,710 19,500 $129,500,000 178,900 $3,042,310 $108,494,514 27,700 650 4,376,227 4,555 220,000 205,000 10,000 7,000 " 13,000 5,200 75,000 5,000 3,600 $3,465,000 41,000 $11,275,932 3,100 155 48 840 1,900 84,000 30 2008 Original Balance Balance Total Principal Year of Final Issuance 07109/2007 Additions Deletions 06 /30/2008 Payments Interest Paid to Date Payment Rolling Stock Leases 1,700,049 49,490 (49,490) - 49,820 330 1,700,049 2008 Water Re%enue Refunding Bonds 14,225,000 4,540,000 (1,445;000) 3,095,000 1,613,833 168,833 11,130,000 2009 Balboa Marina Loan 3,457,930 1,469,202 - (170,948) 1,298,254 237,062 66,114 2,159,676 2016 Pre - Annexation Agreement. 18,000,000 12,000,000 - (1,200,000) 10,800,000. 1,200,000 - 7,200,000 2017 Refunding Library COP 7,330,000 - 4,980;000 - (315,000) 4,665,000 564,480 249,480 2,665,000 2019 Section 108 Loan 2,400,000 2,134,000 (78,000) 2,056,000 193,462 115,482 344,000 2024 Total Debt Sermce 47,112,979 25,172,692 (3,258,438) 21,914,254 3,858,677 600,239 25,198,725 Significant Revenue Info Administrative Services administers many user fees and is responsible for all City billing including the issuance of 205,000 Municipal Services Statements annually. Some of the larger billings include: Water charges Sewer fees Fire Medics memberships Recycling fees Franchises fees Use of Money and Property 17,932,085 3,739,330 297,600 875,000 3,422,900 7,756,750 32 Major Charges/Fees/Taxel Administrative Services actively manages the four largest City tax revenue sources: Total Property Tax Sales Tax Transient Occupancy Tax Business License Tax $ 7303,537 22,877,127 11,275,932 3,465,000 $ 1101701,596 This represents almost 75.3% o of the City's total estimated 2007 -08 General Fund revenue of $146,964,943. 33 IV Administrative Services also levies and collects the following charges: Administrative Fines /Citations Parking Citations Alarms/Fines/Renewals Tidelands Billings And many others $ 245,000 2,500,000 375,000 7,015,763 34 I Administrative Service's Successes and Challenges ® Successes FY 2006/2007 Preparation of cost of services and cost allocation studies Facilities Financing Plan Design and implementation of the new Retiree Insurance Program ® Challenges FY 2007/2008 Implementation of the cost of services study Updating the Facilities Financing Plan Coordinating the Performance Benchmark Study Implementation of GASB 45 M 4M ACCOUNT DESCRIPTION AMOUNT Salaries & Benefits $34,3577561 Maintenance & Operations $6,693,543 Capital Outlay $412,770 TOTAL $4114631874 City Council Budget Presentation - Fiscal Year 2008 39 Maintenance & Operations 16.1% $6,6933,543 Et • , increase from FY 2006/07 ', Outlay Capital decrease fro 1 .1, . 0 • . Outlay City Council Budget Presentation- fiscal Year 2008 41 I i LOJ I I Changes Total $1,518,916 Increase from FY 1 Salaries Et Benefits I - $1,224,795 Increase * Adjustments Based on MOU Agreements * Salary Step Increases City Council Budget Presentation - Fiscal Year 2008 G4106�� 42 �:i.. agwepkT . _ _ ya M f r )n '-' uS: S "t�roMM` r' IIi I';, ME • Vehicle Fuel Cost Increase • Increase in Various Contracts/Other Adjustments • ABLE Increase City Council Budget Presentation - Fiscal Year 2008 43 pHT'Q� 9 xw,.rom,. go-MM Decrease Completion conversion from Computer Lease to a Computer Purchase Program 44 City Council Budget Presentation- Fiscal Year 2008 Budget by Division Qp� � E�fl110E Budget Number Division Description Budget Amount 1810 Office of the Chef of Police $1,876,877 1820 Support Services $101155,564 1830 Patrol $15,827,292 1840 Traffic /Parking /Animal Control $4,885,727 1850 Detective $7,095,939 1860 Fleet Services $1,622,476 City Council Budget Presentation - Fiscal Year 2008 45 DETECTIVE CTIV 2 :.�� ^. �� i7 \� � kU - 4 dRw P�9 T o Y F n U � Y NTH me,�i Salaries i. Benefits - $34)3571562 82.9% of Total Budget is Direct Costs Benefits Associated Salaries t' 48 City Council Budget Presentation - Fiscal Year 2008 P 11111111111111 1111 ImIl '. 8 Non-sworn W City. Council Budget Presentation - Fiscal Year 2008 \�f 9 . Full -Time Employees Budget Number Division-Description Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 55 1830 Patrol 97 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 1860 Fleet Services 2 52 City Council Budget Presentation - Fiscal Year 2008 �i' There are o new positions o - FY I City Council Budget, Presentation- Fiscal Year 2008 54 D;vir, r'nal Rd= 0 e e -0 Office of th Chi f of Police - Chief of Police Administrative Assistant Executive Officer Community Services(PIO Supervisor Payroll Clerk Environmental Services Drug Abuse Resistance Education (Q.A.R.E.) Crime Prevention Volunteer Program Citizen Academy Teen Academy City Council Budget Presentation - Fiscal Year 2008 Professional Standards Unit Manager/ Police Legal Advisor (Lieutenant). Professional Standards Supervisor (Sergeant) 56 AM NI D S SP Support Services. Divisi on 00 Division Commander Secretary to the Fiscal Services & Division Commander Facilities Maintenance Services Commander Personnel & Records Dispatch Computer Training Supervisor Supervisor Systems Fleet Maintenance Supervisor Manager Background Senior ic9 Records Senior Applications Investigators Community Staff Dispatchers Coordination Mechanics Services Officers Offic Electronics Front Data PC & Network Specialist Desk Officers Entry Staff Dispatchers Coordination Polygraph Property & Correspondence Alarm MIS Techs Operator Evidence Coordination Officers Video Production Department Unit Web Site Range Master Planning $ Research Cadet '& Intern Programs City Council Budget Presentation-Fiscal Year 2008 59 `x .. 0 I 0 osrrQ� -Patrot Division Division Commander Administrative Assistant Day Watch I Mid Watch I I Night Watch Commander 1 Commander Commander Field Field Field Supervisors Supervisors Supervisors Patrol Patrol Patrol Officers Officers Officers Jail Field Training Officer Program Reserve Program Reserve Canine Unit Bicycle Unit Officers Central Newport West Newport East Newport POP POP POP City Council Budget Presentation - Fiscal Year 2008' SWAT Commander Team Members Helicopter Commander Pilots Mechanics 62 y � Ft Ao-iY+ atro l C �$WYpR �b ?y T oq M h V �a $ lllOM�� Accident Investigators Traffic Investigators Traffic Division Accident Investigation Supervisor Special Events Traffic services Commander Motorcycle Parking/Animal Unit Control Supervisor Supervisor Motorcycle Parking Control Officers I H Officers City Council Budget Presentation - Fiscal Year 2008 Animal Control Officers Crossing Guard Program @Oiir,g �r W Detective Division Division Commander Adminietreave Assistant Services Crime Suppression Commander I I Unit Supervisor Crime Analyst �� comm OfficyeSemcea I I Detectives JuveSupeMaa I I Economic Crriam Supo"Mr I I Property Supervlaor Detectives I Detectives I 1� Auto Theft Task I 1 I Farce Detectives School Resource otflcem Detectives City Council Budget Presentation - Fiscal Year 2008 DRT a� PD ICES Nam -Ocs -vice Seetlon Sopervlsor Detectives I I RNSP Detectives 67 I 0 Pnanrp w XA r� v� M NEI `gyp W POR J O � F Y GMV� � Total Estimated Police Department Generated Revenue - $7.9128,939 Significant Revenue as - Orange County Public Safety Augmentation $800)000 Alarm fines, alarm monitoring) - $375,000 - Parking Fines - $2.5 Million - Administrative Citation Fines - $1651000 PD 1`41.2 524{)4. 72 City Council Budget Presentation - Fiscal Year 2008 i Booking ' - Jail ABLE - School Resource Officers - $155P000 - Narcotics i 8 City Council Budget Presentation- Fiscal Year 2008 73 a �f w�ae F .s Enforcement Supplemental Law ��QOR app C v 5, Fund (State COPS Funding): $120) 000 City Council Budget Presentation - Fiscal Year 2008 74 ✓y NgwnOA T O` p ` h u y� z �� . • COPS Technology 0 $864,741 • COPS Technology 0 • P Technology 1 0 .i„ $296,84 • COPS Technology ' - $246,661 APO t6E `' City Council Budget Presentation- Fiscal Year 2008 75 Integration MTMTV • Data Sharing COPLINK Agreement • OCILJ Joint Powers �`gitis�r:p'`e C` n5 h��PO CE City Council Budget Presentation - Fiscal Year 2008 76 _ ''. Ppw p�Ar o. = Significant Durie • Recruitment a Retention: Potice Officer Appticants • from 1 -'06 to 1` ® 21 Police Officers hired (7 recruits and 14 laterals) ® Crime Trends Remain In Check D• ', in 2006 Down a of 0 01 City Council Budget Presentation - Fiscal Year 2008 77 � �F9 r n � rrrrr� � SIGNIFICANT CHALLENGES IN continue - It will be a challenge as it is for all of a Facility Issues: • . year old facility (built a 25 year life cycle 24 hour per day per week ear taking its toU (not built for •• ay's requireme City Council Budget Presentation-Fiscal Year 2008 79 0 SIGNIFICANT CHALLENGES • 1 • Facility Issues (cont'd) Aew facility o Needs Assessment/Capital , cilities Plan City Council Budget Presentation- Fiscal Year 2008 t 96 {#�}u�gs�',— ,r,°=, ',w'u,i}�tl�w.y�� ,sr•Y,�s" hr< �. cG i� A •'Stl F' t4r".INE ¢�RL9+�'7��tr`h _ _ x s ..� i a k M e •' `+ �,t�`,�T ;t� it -5 i ry .i: - El 0 IFIF In FF m E UM-11111P0,161 FY 2007 Amended Budget FY 2008 Proposed Budget % Inc TOTAL 2994153155 29,5879854 0.59% Salaries 83.24% 241434,983 24,629,190 0.79% Maint & Ops 15.74 % 4,459,611 4,656,329 4.41% Capital Outlay 1.02 % 520,561 302,335 -41.92% 84 P , FY 2003 %. of Total 154 people Budget + 33.13 FTE Admin. $15443,976 4.9 9 & 1.00 Prevention 1 1,218,2891 4.12 1 6 Training 11335,307 6.37 7 & 10.74 Lifeguard 31315,437 12.9 15 & 21.39 'Ops 85 A $1,997,600 1 Program '' Junior Lifeguard Fees ► • Public Augmentation' Fund (Prop f with Police Dept. $617,000 Prevention :. 0 � - Development of Professional Expertise of Young and Inexperienced Personnel — Facility Infrastructure RM a Station 7 / Training Tower — New Truck — 4th FF/PM on Truck 3 — USAR Capability — Expansion of CERT and all Disaster Preparation Training — Transition of Leadership M. Fir Ja M4 77 t . I, It - 41- tr vile, Tw, MJ ti rx 11 a! FY 2006 -2007 Estimated FY 2007 -2008 Proposed Salaries and Benefits $2,015,808 $ 2,279,202 Maintenance and Operations $1,833,047 $ 416,117 Capital Outlay $ 135,997 $ 57,750 CDBG Fund $ 135,692 $ 129,000 Total $4,1205544 $ 2,882,069 a! q -{d o `mrv:. Planning Department Organization Current Planning Base Processing e m Zoning Admin Front Counter Yearn Team Team Code Advanced Planning .......... ........................ Assistant Clay Manager Sharon Wood Economic Development �S u SWPO Planning Department Core Services Current Planning Customer Service Planning Commission Plan Checking Permit Compliance Plan Chi 33% Advanced Planning General Plan Zoning Ordinance Local Coastal Program Administration Economic Development BIDs and Outreach Fiscal Impact Analysis Business Assistance CDBG / Housing Advance Planning Current Planning 33% Economic Development 10% arical Support 9% 0 3� j {� _ � 4 Building Department 36 aosiNOns— 28perrndneru fug brrs ' 7 part Vim 8v80kw- Wrector Atirn d*atkm (949).6443275 JaY attar BOdIng CMAIW (949),644-3288 x3282 Fax a (949) 6443260 A 3 WI Bisre Nook krM(ddAl MSOeoMr PtinaWai Ingocctor Cammtrelal ResfdflyAl Johna�8� kloklo Sure Miahatl x326D Paal9abek X$269 MUMMOOM v4mt x3264 Mel Rmor s3271 •,• oTIP.£ � , Youstf.Baru x3278 B&A Chin X3281 Soaann* Kuslk x3m Ao Erin Skadn 'x3270 Sam. Shaktr %3279 90102L Dan Maoty x3869 Edward Hot 26273 I Don Taylor .Outside Plan Cheok:Consuitanis Y2203 Charts Abbatk&Assoo: (649)3623830 Jim tritmaark Harris A Amm (649)W6 -=D Mm VCA Orovp (714) 978W80 1 Oeateofi Consultant Saaaht rnsfteodno(649) 252oM2 46>•rxkED¢scmmdrar� +kaAae _ i �J: eQftlC4FS 4x"fw an dn' +nioas me pooled by adnimimalioa Off o Assistant Susie Yamada 4280 SWW Aldes "urM,tieyes LeslFeTrtn i'M Open Pos. 8t4dent Aldt Chtryl Cmpbe8 May 2007 yn. WE=, • 1 Building Director — California licensed civil SE, 4 code • Plan Check 1 Deputy Building Official (PE, MSCE), 1 code certification 6 engineers, 5 state licensed civil engineers (PE) & 1 state licensed structural engineer (SE), 1 trades plans examiner Total 33 code certifications, 1 MSCE • Permitting 1 permit counter supervisor, 4 technicians, 3 code certifications • Inspections 1 chief inspector Commercial — 1 principal inspector, 2 senior inspectors Residential — 1 principal inspector, 1 senior inspector and 5 inspector II Total: 58 code certifications ® State of California Building Code ® State of California Electrical Code • State of California Mechanical Code • State of California Plumbing Code State of California Fire Code • State of California Energy Standards • State of California Disabled Access Standards • State of California Health and Safety Code • State of California Business and Professions Code • State of California Historical Build ng.Code • State of California Building Standards Code • Uniform Administrative Code • Uniform Housing Code • Uniform Code for Building Conservation • Uniform Spa and Pool Code • Newport Beach Municipal Code Grading Provisions • Newport Beach Municipal Code Flood Damage Prevention Provisions • Newport Beach Municipal Code relating to Building Construction 100 Plan Check and Permits 12 full -time employees and 1.13. FTE $1,705,781 • Inspections 12 full-time employees and .63 FTE $1,524,440 ® Administration 5 full -time employees and .8 FTE $544,702 103 Revenue Uiscal Year 200,6/2007 II' I'I Plan Check 1 1 1,830,500 I Miscellaneous 1 180,268 1,737,800 170,4501 ti, lot+ FY 07 FY 08: Est�rated has;. : ��IG I�la��tlt6�3 T�ptQi' - 4 J — Permits 21313,000 211947000 Plan Check 1 1 1,830,500 I Miscellaneous 1 180,268 1,737,800 170,4501 ti, lot+ h' l N 1,. 1 ,•`'III . -� � �L' ' _I 1' '�. YM"1M'R= 'E'X. it __G� r p .as ['timcwi n- ar...r - u.a'�an. ', ■ ;' �';', Santa Ana Heights Fire Station $ 4,700,000 Pacific Club $ 6,200,000 Fairmont Hotel $ 4,200,000 Back Bay Science Center $ 4,000,000 Lexus $ 22,000,000 St. Marks Church $ 3,248,200 Newport Coast Community Center $ 7,100,000 Big Canyon Country Club $ 21,500,000 Marriott $ 36,513,979 Hoag- Child Care Building $ 2,800,000 IV, Number of Projects By Valuation 2,500 2,000. 1,500 M CL 0 1,000 500 0 $0-$50,000 J F a � k $50,000- $200,000- $500,000- $1,000,000- $200,000 $500,000 $1,000,000 $5,000,000' Valuation Ranges in Dollars Fiscal Year 2005/2006 I r, ®` 1 •. a Service Indicators Actual Actual 2.500 !mated ** 1401111111 I Uldl Yerr -10.5: `JfUHllt=- j Permits Issued 259; _ 1 193 27P 180 Irs ec_1ons related to Complaints 1,052; 948 9731 g00 Build! /Combination Permits Issued * 3,7931 1 3,396f Conotruction Infection, 2,9001 2,800!_ lGrading Permits * 3191 1 3061 2751 _ 200; !Electrical —Permits* i — 2 202_ !__ 2637 _ 1,8501 _.� _ . _ 1,200! IPljmbing Permits* I —1--- 1 9241 i — -- 1.6941 — 1 350 — _ 1 OOOI - - -' - --- 1'Mechanical Derrr its * - - -- 1,3661 I -2 1 288 1060 800; jPool /Spa Permits 1E 176,1 , �� Harbor Pormiln 871 111 — _ -16011 1151 _ _ _1501 110! lResidential 3u!ldlnq Records RBR 2errrits 1 1,5721 13471 9001 7001 Fire Permits 1 580 5271 390 i 350 I Uldl Yerr -10.5: `JfUHllt=- JBulldlno Code Enforcement 259; _ 1 193 27P 180 Irs ec_1ons related to Complaints 1,052; 948 9731 g00 iRBR Irs ec_Ions 1 1,241; 1 9221 _ _ 9721 1 5001 Conotruction Infection, 34 935! 1 338161 _ 31 2551 30,0001 l � Total Inspections: _ ,9 5-8L 0' 1 i _ Combinaticn permit Is ssued in _lieu of sub permits effecI_tive November 2. 0 063-1`-10- *" Seasonal conditions and economic factors can significantly affect future ro ectionsi I_ l Cn U N cd Turn-around Time for Is' Plan Check Fiscal Year 2005/> <10 11-20 21' -30 31 -40 41 -. 50 > 50 Days 111 Project 1 1 y for Sample Projects 250 N 150 $ 100 E Z 50 0 Large Pacific Inst. Lexus T.I. T.I. Duplex Large Res APC Comm Club Project Res Add 112 Projects n U Plan Check Cu' stud ® 1VTU'mber of Day's, 113 IV/. * * Review times will be determined by staff based on the project complexity, not to exceed time listefl14 ,. I f i _ gg I .. rr6_`$it !- (V. �.Y '.i"6}I�hi.^f '_1+'iz. }r?iV„ Same day OVer:the t nter (20 minutes) OTC w/ same reviewer or 3 days if submitted By appointment Appointment PIan,Check (1 hour (3 -7 days) Submitted plans ChecEc (3 -7 days) QU�1 (two weeks). TT:" Fe.e,Expdtel Submitted plans K+ t IT 1 to 2 weeks** (3 -7 days) Ell yr (a?�ert�me)$ .I .6 Jrlrn t Submitted plans t[g�ift PIf1 Gk�,�ek" I (4 weeks) 2 weeks * * Review times will be determined by staff based on the project complexity, not to exceed time listefl14 ,. I Biggest Successes of Last Fiscal Year ® Accomplishing City plan check turnaround goal: More than 90 % of plan checks done in less than 4 weeks • Completed digitizing all permits now available to customers to view over the web • Implementation of combination permits • Providing wireless connectivity to all field inspectors.. All actions are real time and available on the Building Department web page Biggest Challenges for Corning Fiscal Year • Code adoption and training and codes purchase • Implementing Workflow Committee and Technology Committee recommendation 115 ?p T 9t u 6 i� r,.xmoAMAllms Irv, - City of Newport Beac t General Services Departmeni Proposed Budget' Fiscal Year 2007-08 118 t Administration 7 FTE Field Maintenance Operations Support 25 FTE 32.75 FTE Equipment Refuse /Recycling Maintenance 15 FTE 3 0.5 FTE Parks/Trees 18 FTE General Services Department: 128.25 FTE 121 • �3 �' �,I ",,. �, r Total Int Svc Fund $4,046,723 Department Total $252633,931 v FY 07 -08 $ 822,640 $3,902,166 $5,553,661 $6,568,432 $5,837,432 $227684,331 $2,049,368 $1,904,700 $3,954,068 $26,6383399 122 FY 06 -07 Administration $ 802,412 Field Maintenance $3,782,488 Operations Support $5,349,346 Refuse /Recycling $6,252,163 Parks $5,400,799 Total General Fund $2195877208 Equipment - Maintenance $2,035,523 - Replacement $2,011,200 Total Int Svc Fund $4,046,723 Department Total $252633,931 v FY 07 -08 $ 822,640 $3,902,166 $5,553,661 $6,568,432 $5,837,432 $227684,331 $2,049,368 $1,904,700 $3,954,068 $26,6383399 122 i *c .r s ? A�i+' P1,11111 1117111 1111�11 ilk Anti Freeze, Battery, Oil and Paint (ABOP) Collection im Available to City of Newport Beach residents Proposed Collection - 20 hours per week im Materials Collected at City Yard 124 rr ^` T Pre 1994 (rwo Supervisors) yJj . . . ........ rl fil Z.- -' 12� Xf a k L 1111 M yl L" NE PACIFIC OCE :11.11111"XII 11 F C . .._ .. MUM a Present Area and Sites Under Development - � vu � IAl r. L',_ i�Itl Of J �x//p IAA.. a .,. I,.,, ._t; /S`cr..i.il+\ ... :vv° .�W fi'k.�;al r. I -L. Crew Chief Parks /Facilities Contract Bonita Canyon Sports Park Contract 142 Acres 15 Contract Staff Members Parks /Trees Superintendent Crew Chief Medians /Roadsides Contract 93 Acres 10 Contract Staff Members Newport Coast Contract 63 Acres 10 Contract Staff Members Parks Supervisor Operations/ Development . Crew Chief Staff Maintained Areas/ Project and Irrigation Crew 145 Acres 9 Staff Members Special Events Donation Requests 129 a>> � K78'- .� AQMD Fleet Rules in Mandates the replacement of diesel fleets with alternative fuel trucks — Rude 1186.1: Affects Public and Private street sweeping fleets — Rule 1193: Affects Public and Private waste collection fleets — Rule 1196: Affects Public heavy duty (HD) fleets — City's fleet: 25 refuse, 5 sweepers, 25 other vehicles affected by the AQMD fleet rules Im Alternative Fuel HD Vehicles HD vehicles that use: — Compressed Natural Gas (C:NG) — Liquefied Natural Gas (LNG) 131 ., o ., �a - -: -:q �T` -"�5. .., .. ,��- awl I M. 133 r ' 1' MY 'A' 1=, 135 • Core Services Statistics Customers visit the 4 Newport . . buildings ov- 950,000 times a year. week. The libraries are open a total of 242 hours a 275,000 customers access library resources online each year. 136 otal Fund[ng"by Divisior m 2006 - 2007 0 2007 -2008 2006-2007 2007 -2008 ADMINISTRATION $2,221,181 $2,353,809 BALBOA $2461998 $244,112 CDM $1751509 $122,257 MARINERS $618,394 $572,113 CENTRAL $2,431,600 $2,429,24 LITERACY $121836 $21,612 ARTS & CULTURE $177,502 $178,389 Total $5,884,020 $5,921,538 0.64% Difference m 2006 - 2007 0 2007 -2008 Library's 2007 -08 o Salaries & Benefits a Library Materials , ® Facilities ■ Software & Conputer Equiprmet 139 Software & Salaries & Benefits Library Materials Facilities Computer Equipment 2006 -07 4,293,440 639,740 388,579 137,144 2007 -08 4,339,413 639,740 424,0791 145,094 2007 -08 o Salaries & Benefits a Library Materials , ® Facilities ■ Software & Conputer Equiprmet 139 �,, - _ _ - t� s' , 1 r 2007 -zoos ® General Tax Revenue N Fees for Senvice M Intergovernmental Reimbursements- ® Fines 141 Donations to the Library vary. Last year we received $425,863. `J E General Tax Revenue Fees for Service Intergovernmental Reimbursements* Fines 2007-20081 515319413 22,625 1 2403000 1 1279500 2006 -2007 5;306,263 309000 448 9904 163,376 2007 -zoos ® General Tax Revenue N Fees for Senvice M Intergovernmental Reimbursements- ® Fines 141 Donations to the Library vary. Last year we received $425,863. `J E LIBRARY TOTAL FTEs 67.06 Full Time Library Admin & Support Services 12 Balboa Branch Library 1 Corona del Mar Branch Library 1 Mariners Branch Library 5 Central Library 21 Literacy .0 Arts & Cultural Services 1 Total Employees 41 G 2006 -2007 2007 -2008 Part Part Time TOTAL Full Time TOTAL FTE FTE Time FTE FTE 1.15 13.15 12 3.11 15,11 3.24 4.24 1 2,.91 3.91 1.81 2.81 1 0.96 1.96 5.24 10.24 5 4.91 9.91 14.1 35.1 21 13.77 34,77 0.19 0.19 0 0.4 0.4 0 1 1 0 1 25.73 66.73 41 26.06 67.06 1 142 Nj� ¢¢` 3F X14 ' x'L� r Ix Y ! Facilities and failing electrical switches® N yf /' 144 � r c� ,�` `� J 41 /x'% .� (i { � P _ w, a .. ::. i -1.'i_ PI, , 1� i 3 s sTV " a=...* M �z � r ar- 5 s y� b-IF7 t r SA dAvj rJ� ar-A Al, r. Maintenance & Operation $2,963,719 Capital Outlay 770750 Total Department Budget $6,060,218 ■ 27 Full -Time staff ■ 75 Part -Time staff ■ 180 Independent cont.ract class instructors,' conches, referees, umpires and scorekeepers 152 Depar ent Structure 3 Full Time .5 'Part -Time FTE 14 Full Time 20.15 Part- Time FTE $ 4,521,962 10 Full -Time .13 Part -Time FTE $ 11017,4O6 153 wl ii 4t l AS 4 i Div Isic E Permits/kentals Misc. fimwl r RIMMIT-1 Revenue from r• oaCommunity expected to be $250,000 for 9 months of operation and are included in the figures above. D i visit Z� o O Program Support o Transportation Support Hoag: 70-im 7,1110 ■ SCSS: Meals Services Coastline -y YOU 1 I: $224,000 Cash • • Opening - Additional Part-Time -Hours for Park Patrol Staff ,o cover e,, '., Coast ;/ Increased Program Expenses - Increased Revenue Expenses 160 Facility Use of 1. Priority Use by.Newport Coast HOA and Residents z. City Recreati ®n Programs (Classes in the Newport Na vgator) 3. Community Rentals — Youth Sport Groups, family /birthday parties, weddings and receptions, meetings and conferences 162 ■ Full Size Gymnasium ■ Warming Kitchen ■ Itestroom Facilities ® Parking for 122 cars m Library concierge desk 163 IWO Program $206,150.00 Facility $ 33,250.00 Utilities $ 65,000.00 Personnel $265,854.37 Total Requested Expenses $570,254.37 Ongoing Revenue/Total Per FY $322,100:00 Revenue for FY 07108 $249,075.00 Total Cost to Budget minus Revenues $248,154.37 Capital Cost/One Time $ 37,750 164 NCCC Position Justification ■ Fall -Time Department Assistant — customer service to Center Monday — day To provide Friday during the ■ Full- Tune Facility Maintenance Worker II — Provide room set -up, repairs, facility cleaning at NCCC, CYC & Lincoln Gym, Monday Friday during the day. ® Part -Time Positions — Provide facility coverage, maintenance and customer service during evening and weekend hours. 165 b .y, {�o -•�" I' i i ..;+ r M'. sii � � '1.�J 3 �l� H.igr� ... ��.N UPS 11 G- i ) i'. UTILITIES DEPARTXMNT ]Electrical ® Oil & Gas • Water • Wastewater Salaries and Benefits Maintenance and Operations Capital. Outlay Total Expenditures Full -time Employees: 4 ■ (CIRIM r �fi 2005 -06 Actual 428;946 $ 754,225 $ 4,972 $ 1,188,143 2006 -07 Estimated 432,182 $ 712,473 $ 4,870 $ 11149,525 Part -time Employees: 0.5 ,r- 2007 -08 Proposed $ 451,939 $ 760,141 $ 3,650 $ 11215,730 170 UTMITI]ES DEPARTMMNT Electrical ® Oil & Gas • Water • Wastewater x� 2005 -06 Actual Salaries and Benefits $ 0 Maintenance and Operations $ 597,383 Capital Outlay $ 0 Total Expenditures $ 597,383 No Staff in this Division — Contract Operations 2006 -07 Estimated $ 0 $ 478,515 $ 0 $ 478,515 2007 -08 Proposed $ 0 $ 601,259 $ 0 $ 601,259 171 UTMITIES DEPARTNMNT Electrical a Oill & Gas a Water a Wastewater This Division is funded entirely by the sale of oil & gas. Oil is sold based on market value through Plains Marketing L.P. Gas is sold to Hoag Memorial Hospital Presbyterian. 2005 -06 2006 -07 2007 -06 Actual Estimated Projected Oil sales $1,7232324 $1,000,000* $1,2501000* Gas sales $ 49,777 $ 55,000 $ 56,650 Total revenue $1,773,101 $1,055,000 $1,306,650 *Note: Oil sales is based on an estimated market price per barrel. 172 V UTILITIES DEPARTAONT Electrical ® Oil & Gas ® Water ® Wastewater Salaries and Benefits Maintenance and Operation Capital Outlay Total Expenditures Full -time Employees: 36.25 ,- 2005 -06 Actual $. 31510,115 $ 9,901,671 $ 19,268 $ 13,431,054 2006 -07 Estimated $ 318187127 $ 11,240,514 $ 53,500 $ 15,112,141 Part-time Employees: 6.25 2007 -08 Proposed $ 31798,681 $11,267,259 $ 31,000 $ 15,096,940 173 a UTPUTIES DEPARTiVI NT Electrical ® Oil & Gas ® Water . Wastewater s> 9 I MUM This Division is entirely funded by, the sale of water and connection fees. Water sales Connection fees Interest Income (est.) Other misc. revenue Total revenue Actual Estimated Projected $14,122,414 $ 1,664, 092 $ 325,637 $ 1,914,607 $18,026,750 I,Y \1, $15,532,000 $ 17558,743 $ 650,000 $ 208,810 $17,949,553 $15,849,561 $ 1,912,417 $ 682,500 $ 186,107 $181630,585 174 f" UTILITIES DEPARTMENT Electrical ® Oil & Gas ® Water • Wastewater WASTEWATER DIVISION Expenditures Salaries and Benefits Maintenance and Operations Capital Outlay Total Expenditures Full -time Employees: 13.25 2005 -06 Actual $ 1,1811642 $ 1,050,661 8,744 $ 2,241,047 2006 -07 Estimated $ 1,339,028 $ 1, 325,182 $ 18,000 $ 2,682,210 Part -time Employees: 1.75 2007 -08 Proposed $ 1,328,986 $ 11274,903 $ 36,000 $ 2,639,889 175 Electrical • -Oil. & Gas • Water ® Wastewater •�; �: This Division is entirely funded by the collection of wastewater and connection fees. Sewer. use Connection fees Interest Income (est.) Other misc. revenue Total revenue 176 2005 -06 2006 -07 2007 -08 Actual Estimated Projected $ 1,543,581 $ 11600,000 $ 15981,980 $ 11586,334 $ 1,714,948 $ 1,757,350 $ 56,280 $ 140,000 $ 147,000 $ 119,281 $ 16,895 $ 3,184 $ 31305,476 $ 39471,843. $ 37889,514 176 I Electrical e Oil & Gas • Water ® Wastewater SIGNIFICANT CHANGES New Position ® Department Assistant Position - Operational Change ® In 2007 -08 the OCWD basin pumping percentage is estimated to be at 74% of our total demand, which is a 5% increase over last year. Expenditures • $30,000 Additional Overtime for On -call Electrical Duty person $33,000 Increase for Fuel Costs ® $33,275 Increase Energy Costs $20,000 Increase in Electrical Maintenance & Repair ® $45,000 Increase Maintenance Repair at Oil Fields • $60,000 Increase in Oil Royalty Payments ® $57,000 Increase in Chemical Costs (New Line Item Created to Track Costs) • $18,000 Purchase of New Sewer Camera 177 UTILITIES DEPARTMMNT Electrical ® Oil & Gas • Water • Wastewater The Two Biggest Successes Accomplished in FY2006 -07 - Acquisition of Radio Tower and Relocation of the 800 MHz radio system. - Completion of the Orange County Regional Water and Wastewater Multi- Hazard Mitigation Plan. The Two Biggest Challenges Utilities Faces in FY2007 -08 - With the current revenue sources it is becoming difficult to meet the increasing price of purchased water from both ground water and import sources. - New and additional. Federal (EPA) and State Health regulations, require additional water testing and. methods to meet new standards. 178 Additional Budgets Workers Comp & General Liability Compensated Absence Fund Retiree Insurance Fund Debt Service Police Grants AQMD Environmental Liability Ackerman Trust 1:M ✓ �! ® Internal Services, page 347 Workers Compensation This budget is managed by Hurr provides for the City's expenses compensation. FY 2006 -07 Estimated Actual $2,477,431 3n Resources and related to workers FY 2007 -03 $2,496,241 181 oil �w L I r-A, ❑ Internal Services, page 348 General Liability This budget is also managed by Human Resources and -provides for the City °s expenses related to general arability. FY 2006 -07 Estimated Actual $2,972,263 FY 2007 -08 $2,950,259 182 ❑ Internal Services, page 353 Compensated Absence Fund This budget is funded by departmental payments based on percentage of salary., The funds are used for leave buyouts (i.e., vacation and flex leave). FY 2006-07 Estimated Actual $1,209,382 FY 2007 -08 Proposed Budget $1,206,000 183 ® Internal Services, page 357 Retiree Insurance Fund The City amended the Retiree Insurance Program last year, transitioning from a defined benefit plan to a defined contribution plan. The transition will take an estimated 20 years, but our operating expenses will eventually be capped and the City's unfunded liability will be zero. Estimated Actual $2,839,172 FY 2007 -08 $3,133,000 ME rrr: 185 Year of Original Balance Balance Total Principal Final Issuance 07101/2007 Additions Deletions 0613012008 Payments Interest Paid to Date Payment Rolling Stock Leases 1,700,049 49,490 (49,490) 49,820 330 1,700,049 2008 Water Revenue Refunding Bonds 14,225;000 4,540,000 (1,445,000) 3,095,000 1,613,833 168,833 11,130,000 2009 Balboa Marina Loan 3,457,930 1,469,202 (170;948) 1,298;254 237,062 66,114 2,159;676 2016 Pre - Annexation Agreement 18,000,000 12,000,000 (1,200;000) 10,800,000 1,200,000 7,200,000 2017 Refunding Library COP 7,330,000 4,980,000 (315,000) 4,665,000 564,480 249,480 2,665,000 2019 Section 108 Loan 2,400,000 2,134;000 (78,000) 2,056,000 193,482 115,482 344,000 2024 Total Debt Service 47,112,979 25;172,692 3,258,438 21,914,254 3,858,677 600,239 25,198,725 185 ® Other Activities, page 360 Narcotics Asset Forfeiture Fund This is the City's participatory share of State and Federal asset seizures. These funds can only be used to supplement, but not subsidize law enforcement activities. FY 2006 -07 Estimated Actual FY 2007 -08 $78,697 l ❑ . Other Activities, page 361 Supplemental Law Enforcement Service Fund State Assembly Bill 322.9 provides funds to the City to be used exclusively for front -line law enforcement services. The Bill stipulates that these funds are to be segregated and can only be used to supplement, but not subsidize law enforcement activities. FY 2006 -07 Estimated Actual $120,000 FY 2007 -08 $120,000 187 o ❑ Other Activities, page 362 Air Quality Management District State Assembly Bill 2766 provides cities with a modest annual budget to encourage the reduction of air emissions. The City uses its AQMD funds to support the employee rideshare program and to subsidize the cost of the electric vehicles used for City services. FY 2006 -07 Estimated Actual $26,415 ON t Proposed Budget $26,415 :: E Liability 11 Other Activities, page 363 Environmental Liability As part of the City`s franchise agreements with commercial solid waste haulers the City collects 5.5 % of their gross receipts. These funds are used to provide the City with environmental liability insurance and to conduct waste related environmental assessments. FY 20.06 -07 Estimated Actual 11 1 ••• -• OM ��•1 111 :• ® Other Activities, page 364 Ackerman Fund Interest earned from this endowment is accounted for and spent for the purchase of high tech library equipment and for a City administered scholarship program. FY 2006 -07 Estimated Actual FY 2007 -08 • • �. 190 SSZ AIM ft Im Im I #Iola* 0 Budget Totals Salaries Et Benefits Maintenance Et Operations Capital Outlay TOTAL City Council Budget Presentation - Fiscal Year 2008 2w3QO�E��Z PUl4_L $34,357,561 $616937543 $412)770 $41,463,874 Budget Totals Salaries & Benefits $34,3575561 City Council Budget Presentation - Fiscal Year 2008 Changes from FY 2006/07 • Capital Outlay - - $135,418 Decrease • Completion of the conversion from a Computer Lease to a Computer Purchase Program City Council Budget Presentation- Fiscal Year 2008 Budget by Division Budget Division Description Budget I Number I Amount 1810 Office of the Chef of $17876)877 Police 1820 Support Services $10)155,564 1830 Patrol $15, 827, 292 1840 Traffic /Parking /Animal $4,885,727 Control 1850 Detective $7,095,939 1860 Fleet Services $1,622,476 Salaries &t Benefits • Personnel - Salaries 8t Benefits - $34,13571562 - 82.9% of Total Budget is Direct Costs Associated with Salaries Et Benefits City Council Budget Presentation - Fiscal Year 2008 Fill_, -time Employees, 0, Total FultAlMe- Emptoyees - 240111 - Sworn T! 1, 48 - Non,-swern, - 92 City Council Budget Presentation-Fiscal Year 2008 City Council Budget Presentation - Fiscal Year 2008 44ar s Full -Time Employees Budget Number Division Description Number of Employees 1810 Office of the Chief of Police 10 1820 Support Services 55 1830 Patrol 97 1840 Traffic /Parking /Animal Control 32 1850 Detective 44 1860 Fleet Services 2 City Council Budget Presentation- Fiscal Year 2008 New �osa;t�ons. ' !) L" • There are no, new,, posiftions, for the FY/ 07/08 budget year, City Council Budget Presentation-Fiscal Year 2008 Changes from FY 2006/07 • Summary of Changes - Salaries Et Benefits - $1, 2241 795 • 4% increase from FY 2006/07 Salaries - M Et 0 - $4291541 • 7% increase from FY 2006/07 M Et 0 - Capital Outlay - -S N .35,x+ i decrease from FY 2006/07 Capital Outlay City Council Budget Presentation - Fiscal Year 2008 2 PO Changes from FY 2006/07 • Total Changes = $1,518,916 or 4% Increase from FY 2006/07 • Salaries Ft Benefits $1,224,795 Increase • Adjustments Based on MOU Agreements • Salary Step Increases • MERP Costs City Council Budget Presentation- Fiscal Year 2008 Changes from FY 2_0_106/07 1 • Maintenance at Operations, -1 $429,51,41 Increase Ve3hict e Fuel Cost increase Increase in Various Contracts-10,ther Adjustments ABLE Increase City Council Budget Presentation-Fiscal Year 2008 +ew•uRJ •� e a r 'n Y171e ABLE BUDGET • The ABLE JPA Board adopts a 3 -year budget in order to eliminate the normal dramatic increases and decreases associated with the FAA maintenance requirements for such aircraft • In the next 3 -year cycle, our ABLE contribution will increase $132,807 for a variety of reasons City Council Budget Presentation- Fiscal Year 2008 ABLE BUDGET INCREASES (Cont'd) • The cost centers of the increases are as follows: - 27.5% ($26,795) increase in fuel - 16% ($36,359) increase in helicopter maintenance - 18.4% increase ($30,729) in shared costs for mechanics, joint funding of 2nd supervisor, hanger maintenance worker City Council Budget Presentation- Fiscal Year 2008 ABLE BUDGET INCREASES (Cont1d) - $6,276 increase in small tools* - $2,664 (7.3%) increase in hanger rental - $4,881 (5.95%) increase in projected insurance costs - $30,020 (15.5%) Increase in Helicopter Replacement Capitalization Fund * PURCHASE OF A "BORE SCOPE" WHICH PREVIOUSY REQUIRED RENTAL AND DELAYS IN NECESSARY REPAIRS City Council Budget Presentation - Fiscal Year 2008 •] IVi %\ L AKKO A K IC Computer Software Maintenance Misc Software Firewall 9% 4% Internet Content Filtering 2% Symantec Ni AntiVirw 3% Stancil Voice Recorc 1% CAD & 38' Software Development Tools 20ki itnmahir Vehicle 4VL) current Imaging 4% Alarms Permits & Monitoring 3% osoft i% E:�I E:�i I_��1�J ►t �� Computer Software Maintenance Firewall, $14,816 Misc Software, $33,478 Internet Content Filtering, Software Development $7,649 Tools, $5,557 Automatic Vehicle Symantec Norton Location (AVL), $37,346 Ant Virus, $9,600 Stancil Voice Recorder, $ 5,000 CAD & RMS, $135 )cument Imaging, $13,539 Alarms Permits & Monitoring, $9,256 osoft, $86,165 Revenue and Grants Revenue Grants City Council Budget Presentation - Fiscal Year 2008 �QPOLICE / �dl Revenue • Total Estimated Police Department Generated Revenue - $7,128,939 • Significant Revenue Sources: - Orange County Public Safety Augmentation .$8001000 - Alarm Related (permit renewals, fines, PD alarm monitoring) - $375,000 - Parking Fines - $2.5 Million - Administrative Citation Fines - $1651000 City Council Budget Presentation - Fiscal Year 2008 Revenue Jail Booking Fees, $435,000 ABLE $297,322 S ch �0ot Res ur_ ce O ce, rs _� I 5 5 , 000 - _o i -s/Forfe,_Itures Fund -$,78,1,697 Narcot, cs Asset i City Council Budget Presentation-Fiscal Year 2008 Grants Supplemental Law Enforcement Services Fund (State COPS Funding): • $120,000 - Partially Funds Two Sworn Police Officer Positions To Staff Our Crime Suppression Unit - Miscellaneous Equipment City Council Budget Presentation - Fiscal Year 2008 0Qp ®T POLICE Grants Orange County Integrated Law and Justice (OCILJ) Grant Fund Balances: • COPS Technology 2002 - $864,745 • COPS Technology 2003 - $248,375 • COPS Technology 2004 - $296,843 • COPS Technology 2005 - $246,661 • Urban Area Security Initiative Grants (UASI) Sub - grantee - $25,949 City Council Budget Presentation- Fiscal Year 2008 2 PO Grants Orange County Integrated Law and Justice (OCILJ) Grant Funding: • City of Newport Beach - Agency assigned grant responsibility on behalf of the OCILJ Project • OCILJ Joint Powers Agreement • Data Sharing Integration Project - COPLINK • Electronic Case Filing Project City Council Budget Presentation - Fiscal Year 2008 QORT POLICE Office of the Chief of Police • Professional Standards /Legal Review • Community /Media Relations (PIO) • Environmental Services • Crime Prevention • D.A. R. E. • Department Payroll City Council Budget Presentation - Fiscal Year 2008 Office of the Chief of Police * Programs: • Volunteer Program • Citizen's Academy • Teen Academy y 4� r� 1- 4 � T City Council Budget Presentation- Fiscal Year 2008 Support Services Division • Alarm Monitoring Program • Communications • Video Services • Personnel and Training • Recruiting • Polygraph Examinations r,. • Fiscal Services /Budget Control • Property /Evidence Control City Council Budget Presentation - Fiscal Year 2008 Q die 96& Support Services Division • Records Section • Range Training /Armory • Computer Systems • Planning /Research • Facility Maintenance r - to • Electronics Engineering /Repair • Fleet Acquisition / Maintenance City Council Budget Presentation-Fiscal Year 2008 9Oar e QC PO E Patrol Division • Day Watch • Mid Watch • Night Watch • Jail • S.W.A.T. • Bicycle Detail City Council Budget Presentation- Fiscal Year 2008 1� Eq IN i Patrol Division • Canine Unit • Disaster Planning • Helicopter Program (A,B,L,,E,) • Reserve Officer Program • Hostage Negotiations p BF r s ao e City Council Budget Presentation - Fiscal Year 2008 Traffic Division, • Traffic Services • Accident Investigation • Motorcycle Enforcement • Parking Control • Crossing Guard Contract • Traffic Education • Animal Control • Special Events Planning Administration City Council Budget Presentation - Fiscal Year 2008 Detective Division • Criminal Investigations - Crimes Persons - Property Crimes - Juvenile /Sex Crimes - Narcotics - Economic Crimes - Vice /Intelligence • Crime Suppression Unit City Council Budget Presentation- Fiscal Year 2008 AT eF r PO E --f Osoft gin j, Detective Division • Crime Scene Investigations • Crime Analysis r� did • Orange County Auto Theft Task Force (OCATT) • Regional Narcotics Program (RNSP) Suppression • School Resource Officer Program City Council Budget Presentation- Fiscal Year 2008 �poar r P' E pORT BF Fleet Maintenance Division 'Pot • Vehicle Purchasing • Vehicle Maintenance • Parts Inventory • Replacement Vehicle Set -up N E W P O R T C O A S T City Council Budget Presentation- Fiscal Year 2008 e0 Sef ignificant Accomplishments: D u ri n�Last Year r • Recruitment Et Retention: - 478 Police Officer Applicants Tested from 1 -' 06 to 4-'07 • 21 Police Officers hired (7 recruits and 14 laterals) - 267 Civilian Applicants tested during same period, 9 hired • Crime Trends Remain In Check - Down 2% in 2006 - Down another 2% after 4 months of 2007 City Council Budget Presentation- Fiscal Year 2008 f � 6000 soon 0000 ,„ 1000 0 ON Evil m0.»LI 11 JAI Seventeen Year Trend & Average 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 =�pORT BF,�S P SIGNIFICANT CHALLENGES IN COMING YEAR • Recruitment Et Retention - It will continue to be a challenge as it is for all of law enforcement in the State /Region • Facility Issues: - Operating in a 33 year old facility (built for a 25 year life cycle) • 24 hour per day /7 days per week wear taking it's toll (not built for today's requirements) City Council Budget Presentation - Fiscal Year 2008 j SIGNIFICANT CHALLENGES (CONT'D • Facility Issues (cont'd) - Dispatch Remodel - Emergency Generator Replacement - Station Security Upgrade - Front Lobby "Facelift" - Selected Workspace Upgrades - Need to begin the planning process for a new facility • Needs Assessment /Capital Facilities Plan City Council Budget Presentation - Fiscal Year 2008 r,, ,�