HomeMy WebLinkAbout13 - Placentia Avenue and Hospital Road Street RehabilitionCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 13
June 12, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Frank Tran
949 - 644 -3340 orftran @city.newport- beach.ca.us
SUBJECT: PLACENTIA AVENUE AND HOSPITAL ROAD STREET
REHABILITATION — COMPLETION AND ACCEPTANCE OF
CONTRACT NO. 3801
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On November 14, 2006, the City Council authorized the award of the Placentia Avenue
and Hospital Road Street Rehabilitation contract to Sequel Contractors, Inc. The
contract provided for the construction of asphalt pavement, driveway approaches, curb
access ramps, traffic loops, pavement markings, and utility adjustment. The contract
has now been completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original bid amount: $1,212,300.00
Actual amount of bid items constructed: $1,126,212.60
Total amount of Change Order: $28,556.17
Final contract cost: $1,154,768.77
The decrease in the amount of actual bid items constructed over the original bid
amount resulted from the saving of asphalt concrete leveling course in the roadway
overlay on Hospital Road and asphalt concrete base course on Placentia Avenue. The
final overall construction cost, including a change order, was 4.75 percent lower than
Placentia Avenue and Hospital Road Street Rehabilitation - Completion and Acceptance of Contract No. 3801
June 12. 2007
Page 2
the original bid amount. A change order in the amount of $28,556.17 provided for extra
pavement removal and reconstruction on Placentia Avenue due to the condition of the
existing subbase. The total construction cost is $1,154,768.77.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from various funding sources, including Arterial Highways Rehabilitation
Program, Measure M and Traffic Congestion Relief. Total project expenses are
summarized as follows:
Construction $1,154,768.77
Traffic Signal Work 14,500.00
Materials Testing 9,313.13
Construction Inspection 2,174.40
Incidentals 391.54
Total Project Cost $1,181,147.84
Environmental Review:
The project was exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15302 of the CEQA Implementing Guidelines when the project was
authorized by the City Council. This exemption covers the maintenance and alteration
of existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
Funding Availability:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number
Amount
Arterial Highways Rehabilitation Program 7285- C5100860
$ 435,498.80
Traffic Congestion Relief 7191- C5100860
380,530.00
Measure M Turnback 7281- C5100860
338,739.97
Total Construction Cost:
$1,154,768.77
The original completion date was March 8, 2007. The completion date was extended to
March 24, 2007 to perform extra work and an emergency health situation of the
Contractor's supervising staff.
Prepared .
Submitted by:
,KG. Badum
Works Director