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HomeMy WebLinkAbout24 - 2007-08 Budget AdoptionCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 24 June 26, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Administrative Services Department Dennis C. Danner, Administrative Services Director (949) 644 -3123 ddanner@city.newport-beach.ca.us SUBJECT: 2007 -08 BUDGET ADOPTION RECOMMENDATION: It is recommended that the City Council: (1) straw vote the items included on the Budget Checklist and determine by individual vote if the Checklist items should be included in the 2007 -08 Budget, and (2) approve the Resolution adopting the City's 2007 -08 Budget, as amended by any approved Budget Checklist items. DISCUSSION: As provided in City Council Policy F -3 titled Budget Adoption and Administration, the City Council reviews the new fiscal year's proposed City Budget through study sessions and public hearings. In part, Council Policy F -3 states: "All proposed Council changes in the City Manager's proposed budget shall be added to a budget checklist. Subsequent to Council review and prior to its final adoption, the City Manager shall provide each Council Member with an itemized list of all proposed changes to permit a roll call vote by the City Council on each item during a Council meeting." Please find attached a summary sheet of the proposed Budget Checklist items. This year, Budget Checklist items total $4,586,786, broken down as follows Supplemental Requests $ 1,521,102 Capital Improvement Program Re- budget 3,065,684 Total Budget Checklist items 4.586.786 The General Fund will be able to fund the items on the Budget Checklist should it be approved. Upon completion of the Budget Checklist review and roll call votes on each item, a Resolution must be adopted by the City Council adopting the 2007 -08 Budget as amended through the Budget Checklist actions. 2007 -08 Budget Adoption June 26, 2007 Page 2 Submitted by: Dennis C. Danner Administrative Services Director RESOLUTION NO. 2007 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH ADOPTING THE BUDGET FOR THE 2007- 08 FISCAL YEAR. WHEREAS, the City Manager of the City of Newport Beach has prepared and submitted to the City Council a preliminary annual budget for the 2007 -08 Fiscal Year; WHEREAS, the City Council has reviewed said preliminary budget, determined the time for the holding of a public hearing thereon, and caused a notice of said hearing to be published not less than ten (10) days prior thereto in the official newspaper of the City, and copies of the proposed budget were made available for inspection by the public in the Office of the City Clerk and the Administrative Services Department at least ten (10) days prior to said hearing; and WHEREAS, the City Council has held a public hearing on said preliminary budget on June 12, 2007, and has made such revisions in the preliminary budget as it deemed advisable; and WHEREAS, the City Manager has the authority to approve budget increases not to exceed $10,000 in any Budget Activity or Capital Project, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, the City Manager may accept donations or grants of up to $10,000 on behalf of the City and appropriate the funds for the purpose intended, in accordance with Council Policy F -3 (Budget Adoption and Administration), and WHEREAS, all requirements of the City Charter relating to the preparation and consideration of the annual budget have been complied with. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that the budget of the City of Newport Beach for the 2007 -08 Fiscal Year as revised by the City Council via the Budget checklist is hereby adopted. The total approved appropriation of $208,924,710 ($215,290,215 with Transfers Out), plus any items on the approved Budget Checklist attached as Attachment A, has been allocated to the following funds in the amounts hereinafter shown: Total Budget Operating Interfund with Transfers Fund Budget Capital Budget Total Budget Transfers Out Out General Fund $132,479,313 $8,808,950 $141,288,263 $567,780 $141,856,043 Ackerman Fund 24,400 0 24,400 0 24,400 CDBG Fund 322,482 109,500 431,982 15,450 447,432 AQMD Fund 26,415 0 26,415 0 26,415 NAF Fund 78,697 0 78,697 0 78,697 SLESF - Cops Fund 120,000 0 120,000 0 120,000 State Gas Tax Fund 0 4,113,900 4,113,900 160,000 4,273,900 Traffic Cong. Relief 0 176,000 176,000 0 176,000 Measure M Fund 0 3,593,285 3,593,285 0 3,593,285 Transportation Efficiency 0 0 0 0 0 AHRP Fund 0 653,000 653,000 0 653,000 Tidelands Fund 2,768,489 2,354,000 5,122,489 3,742,275 8,864,764 Contribution Fund 0 3,316,900 3,316,900 0 3,316,900 Circulation Fund 0 1,273,400 1,273,400 230,000 1,503,400 Building Excise Tax 0 340,100 340,100 0 340,100 Environmental Liab. 90,000 635,000 725,000 0 725,000 Oil Spill Remediation Fund 0 0 0 0 0 Newport Annexation 1,200,000 0 1,200,000 1,400,000 2,600,000 Library Debt Service 569,730 0 569,730 0 569,730 CIOSA Fund 270,000 1,078,500 1,348,500 0 1,348,500 Bonita Canyon Dev. 0 0 0 0 0 Mariners Library 0 0 0 0 0 Fire Station 97 0 0 0 0 0 Back Bay Science Center 0 0 0 0 0 SAH Community Center 0 0 0 0 0 Misc. SAH Projects Fund 0 7,840,600 7,840,600 0 7,840,600 Newport Bay Dredging 0 0 0 0 0 Insurance Reserve Fund 5,446,500 0 5,446,500 0 5,446,500 Retiree Medical Fund 3,133,000 0 3,133,000 0 3,133,000 Comp. Absence Fund 1,206,000 0 1,206,000 0 1,206,000 Equipment Fund 4,517,888 0 4,517,888 250,000 4,767,888 Water Fund 16,715,772 2,039,000 18,754,772 0 18,754,772 Wastewater Fund 2,639,889 984,000 3,623,889 0 3,623,889 Total Appropriations $171,608,575 $37,316,135 $208,924,710 $6,365,505 $215,290,215 BE IT FURTHER RESOLVED that a copy of said approved budget, certified by the City Clerk shall be filed with the persons retained by the City Council to perform auditing functions for the Council, and a further copy shall be placed, and shall remain on file, in the Office of the City Clerk where it shall be available for public inspection. BE IT FURTHER RESOLVED that the budget so certified shall be reproduced and copies made available for the use of the public and of departments, offices and agencies of the City. ADOPTED the 26th day of June, 2007. MAYOR ATTEST: CITY CLERK Budget Checklist Items Fiscal Year 2007 -08 City Council Amount Crystal Cove Alliance - Assistance with the restoration and rehab of the Outdoor Educational Commons. and "The 0110 -8250 Beaches' cottage. $ 75,000 0110 -8250 Newport Beach Restaurant Association - Second year soonsorshio of Restaurant Week. $ 50,000 Film Festival - Requesting an additional $25,000 for a total Administrative Services Department 0611 -8080 Performance /Benchmarking Preliminary Study S 35,000 Planning_Department 2710 -8080 Miscellaneous services including CEQA consultants, 7011- C5100907 acoustical advisors, etc. $ 20,000 Fire Department Sidewalk, Curb, Gutter Repavement $ 70,600 2320- various accts Three Firefighter positions to provide 4th person $ 327,602 7013- C5200932 on Truck 62 $ 58,500 7017 - 02320### Tsunami Warning System $ 200,000 TOTAL SUPPLEMENTAL BUDGET ITEMS $ 1,521,102 Public Works 7011- C5100907 General Fund - Little Corona Restroom Design $ (3,800) 7013- C5100020 Sidewalk, Curb, Gutter Repavement $ 70,600 7013- C5100738 Via Lido Criv Wall Replacement $ 79;200 7013- C5200932 Coast Hwy Median Improvement - Phase 2 $ 410,500 7013 - 05300035 Street Light Replacement Program $ 353,500 7014 - 6270081.3 General Fund - City Wide Wayfinding Project $ (80,000) 7014- C3140789 Newport Coast Drive Monument Signage $ 32,500 7014 - 05100912 Newport Coast Watershed Program $ 3,000 7015- C5100817 General Fund - Mariners Library Park Improvements $ (28,800) 7015 - 05100909 Mariners Park Restroom /Storage Building $ 26,000 7017- C1820980 Beach Camera Monitoring System $ 154,400 7017-C2310### Fire Station Early Notification $ (20,000) 7017- C2310520 Fire Facilities Management System $ 7,200 7017- C2310911 Mobile Data Computer Replacement -Fire $ 7,680 7019- CIB20918 Police Facility Generator Replacement $ 1,165 7019- C5100977 Newport Coast Community Center - FF &E $ 253,200 7028- C5100828 Newport Shores SrI End - Phase II $ 15,500 7181.C5100302 Street/Bikeway Improvement $ 176,000 7181 - 05100870 Superior Ave Median Improvement $ 376,600 7181 - 65200407 Misc Channelization/Traffic Safety Improvement $ (100,800) 7181 - 65200737 Newport Blvd Right Turn Lane@ Hospital $ 5,300 7231- CO310929 Upper Bay /Harbor Area Management S 2,700 7231- C2371834 American Legion Dock Repair $ 15,000 7231- C2373771. Balboa Yacht Basin Sec System. S 33,300 Attachment A One time One time On -going One time Onetime One time Onetime On -going One time One time On -going On- going One -lime One -time Budget Checklist Items Fiscal Year 2007 -08 Department /Account. Number /Description Amount Approved 7231- C5100709 Tidelands Fund - Big Canyon Creek Restoration S (8,650) 7231- C5100835 Balboa Island Bulkhead Coping $ 160,700 7231- C5100837 Rive Alto Bulkhead Coping Repair $ 108,000 7231- C5100887 26th St Tidal Structure /Bulkhead $ 250,000 7231- C5100890 Areas of Biological Significance - Implementation $ 16,300 7231- C5400053 Oil Field Improvement Program $ 3,400 7251- C2371834 American Legion Dock Repair $ 65,000 7251 - 04120908 Mariners Park Playground Replacement $ 3,071 7251- C4310708 ADA Parks Grant $ 89,977 7251- C4310885 Mariners & Peninsula Parks $ 10,522 7251- C5100817 Mariners Park Improvements S 4,905 7251- C5100870 Superior Ave Median Improvement S 200,000 7255- CO310929 Upper Bay /Harbor Area Management $ 12,870 7255- C2370902 Eelgrass Study $ 250,000 7255 - 05100659 Buck Gully Restoration $ 2,300 7255- C5100889 Areas of Biological Significance - Assessment $ 2,299 7255- C5100912 Newport Coast Watershed Program $ 55,000 7255- C5100969 CALFED Grant Project $ 42,100 7261- C2700813 Trans & Circ Fund - City Wide Wayfinding Project S (122,700) 7261- C5100854 Trans & Circ Fund - Dover Drive $ (5,455) 7261- C5200068 Traffic Signal Installation /Upgrade $ 151,800 7261- C5200699 Traffic Signal Coordination Improvement $ 335,000 7261- C5200852 Signal System Improvement Funds $ 59,400 7271- C2320920 Replacement of Holmatro Tool $ 13,700 7284- C5200852 Signal System Improvement Funds S 136,000 7292- C5100735 Environ Liab Fund - Nport Terrace Landfill Gas Remedialion $ (635,000) 7295- C51.00566 Ocean Safely Operation /Rescue Boat S 81000 7531- C5600292 Sewer Main Master Plan Improvement S 50;000 7531 - 05600934 Wastewater Master Plan $ 17,200 TOTAL CAPITAL PROJECT REBUDGETSICHANGES $ 3,065,684 SUMMARY BY TYPE OF REQUEST Supplemental Requests Capital Improvement Program Re- Budget TOTAL CHECKLISTITEMS SUPPLEMENTAL REQUESTS BYFUND General Fund Total Supplemental Requests CAPITAL IMPROVEMENT PROGRAM RESBUDGET /CHANGES BYFUND General Fund Gas Tax Tidelands Fund Contribution Fund Contribution Fund - Environmental Grants Circulation & Transportation Fund Building Excise Tax Measure M - Turnback Oil Spill Remediation Environmental Liability Wastewater Fund Total Capital Improvement Program Rebudgets /Changes , - Budget Checklist Items Fiscal Year 2007 -08 Department/Account Number /Description Amount Approved SUMMARY BY FUND TOTAL. CHECKLIST ITEMS General Fund Gas Tax Tidelands Fund Contribution Fund Contribution Fund - Environmental Grants Circulation & Transportation Fund Building Excise Tax Fund Measure M - Turnback Oil Spill Remediation Fund Environmental Liability Wastewater Fund TOTAL CHECKLIST ITEMS Budget Checklist Items Fiscal Year 2007 -08 Amount Approved City Council 0110 -8250 Newport Beach Restaurant Association - Second year sponsorship of Restaurant Week. $ 50,000 Film Festival - Requesting . an additional $25,000 for a total $70,000 project. Parents have raised the $50,000. $ 20,000 7015- C5100#p# Physical improvements at Back Bay View Park $ 300,000 City _A Administrative Services Department 0611 -8080 Performance /Benchmarking Preliminary Study S 75,000 Planning Department 2710 -8080 Miscellaneous services including CEQA consultants, acoustical advisors. etc. $ 20.000 Fire Department 2320 - various accts Three firefighter positions to provide 4th person $ 327,602 on Truck 62 $ 58,500 _7017- C2320#4# Tsunami Warning System $ 200,000 TOTAL SUPPLEMENTAL BUDGET ITEMS $ 1,816,102 Public Works 7011- C5100907 General Fund - Little Corona Restroom Design $. (3,800) 7013- C5100020 Sidewalk, Curb, Gutter Repavement $ 70.600 7013- C5100738 Via Lido Criv Wall Replacement $. 79,200 7013- C5200932 Coast Hwy Median Improvement - Phase 2 S 410,500 701.3- C5300035 Street Light Replacement Program $ 353,500 7014- C2700813 General Fund - City Wide Wayfinding Project $ (80,000) 7014- C3140789 Newport Coast Drive Monument Signage $ 32,500 7014- C5100912. Newport Coast Watershed Program $ 3,000 7015- C5100817 General Fund - Mariners Library Park Improvements $ (28,800) 7015- C5100909 Mariners Park Restroom /Storage Building $ 26,000 7017- C1820980 Beach Camera Monitoring System $ 154,400 7017- C2310### Fire Station Early Notification $ (20,000) 7017- C2310620 Fire Facilities Management System $ 7,200 7017 - 02310911 Mobile Data Computer Replacement -Fire S 7,680 7019- C1820918 Police Facility Generator Replacement $ 1,165 7019- C5100977 Newport Coast Community Center - FF &E $ 253,200 7028- C5100828 Newport Shores Sri End - Phase II $ 15,500 7181- C5100302 Street/Bikeway Improvement $ 176,000 7181- C5100870 Superior Ave Median Improvement $ 376,600 7181- C5200407 Misc Channelization/Traffc Safety Improvement $ (100;800) 7181 - 05200737 Newport Blvd Right Turn Lane @ Hospital $ 5,300 7231- CO310929 Upper Bay /Harbor Area Management $ 2,700 7231- C2371834 American Legion Dock Repair $ 15,000 7231- C2373771 Balboa Yacht Basin Sec System $ 33,300 One time On- going One time One time Onetime Onetime Ongoing One Time One time One time One time One time On -going On- going One -time One -time