HomeMy WebLinkAbout12 - Underground Assessment Districts 92 100 101 103CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 12
July 24, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Iris Lee
949 - 644 -3323 or ilee @city.newport- beach.ca.us
SUBJECT: REQUEST FOR ADDITIONAL FUNDING FOR PROPOSED
UNDERGROUND ASSESSMENT DISTRICTS 92, 100, 101, AND 103
RECOMMENDATION:
Authorize a Budget Amendment in the amount of $140,525 from the General Fund
Unappropriated Reserves and appropriate to the following Assessment Districts:
Account Description:
Assessment District No. 92 (AD -92)
Assessment District No. 100 (AD -100)
Assessment District No. 101 (AD -101)
Assessment District No. 103 (AD -103)
DISCUSSION:
Account No.: Amount:
74092 -9811 $ 19,500.00
74100 -9811 $ 50,425.00
74101 -9811 $ 11,600.00
74103 -9811 $ 59,000.00
$140,525.00
The City Council previously authorized initial appropriations from the General Fund for
Assessment Districts 92, 100, 101, and 103 utility undergrounding design fees. At the
time of appropriation, these funds were sufficient to cover the preparation of electrical,
telephone, and cable design plans. However, engineering costs have increased and
AT &T has requested an additional $140,525.00 for the telephone design fee for all four
districts. Prior to continuing with the design and bidding process AT &T has requested
remittance of these fees. Upon formation of an assessment district and sale of bonds,
the City will recover all funds previously and currently allocated for each respective
district; however, funds will not be recovered if a district fails to be formed.
City Council has previously authorized advancements of funds to the abovementioned
Districts as follows:
• AD -92: $93,470.00, of which $29,000.00 was appropriated for AT &T design
• AD -100: $134,795.00, of which $30,300.00 was appropriated for AT &T design
• AD -101: $102,745.00, of which $40,000.00 was appropriated for AT &T design
Request for Additional Funding for Proposed Underground Assessment Districts 92, 100.101. and 103
July 24, 2007
Page 2
• AD -103: $209,740.00, of which $43,000.00 was appropriated for AT &T design
Final design plans have been completed for Assessment Districts No. 92 and 101.
Southern California Edison, AT &T, and Time Wainer Cable are currently obtaining
construction bids for these two districts. Assessment Districts No. 100 and 103 are
currently under design.
The boundaries of the proposed Districts are described below and depicted on the
attached exhibits:
• Assessment District No. 92: Area generally bounded by Riverside Avenue, Cliff
Drive, Tustin Avenue, and West Coast Highway.
• Assessment District No. 100: Area generally bounded by E/W Balboa Boulevard,
Adams Street, E/W Ocean Front, and 13"' Street.
• Assessment District No. 101: Area generally bounded by Edgewater
Avenue /Edgewater Place, Island Avenue, East Balboa Boulevard, and Adams
Street.
• Assessment District No. 103: Area generally bounded by "G" Street, East Balboa
Boulevard, Channel Road, and East Ocean Front.
Environmental Review:
This project qualifies for a Class 2 California Environmental Quality Act (CEQA)
exemption under Section 15302, item "d" of the Implementing Guidelines as follows:
"Conversion of overhead electric utility distribution system facilities to underground
including connection the existing overhead electric utility distribution lines where the
surface is restored to the condition existing prior to the undergrounding."
Public Notice:
Not applicable at this time.
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds will be
available in the following accounts:
Account Description:
AD -92 AT &T Design Fee
AD -100 AT &T Design Fee
AD -101 AT &T Design Fee .
AD -103 AT &T Design Fee
Account No.:
Amount:
74092 -9811
$19,500.00
74100 -9811
$50,425.00
74101 -9811
$11,600.00
74103 -9811
$59,000.00
Request for Additional Funding for Proposed Underground Assessment Districts 92. 100, 101, and 103
July 24, 2007
Page 3
Prepared by: Submitted by:
I E. Ste G. Badum
Associate Civil Engineer P Works Director
Attachments: Exhibit A — AD -92 Boundary Mal
Exhibit B —AD -100 Boundary Map
Exhibit C — AD -101 Boundary Map
Exhibit D — AD -103 Boundary Map
Budget Amendment
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0 POLES TO BE REMOVED
Q POLES TO REMAIN IN PLACE
OVERHEAD LINES TO BE REMOVED
— — — — — — — OVERHEAD LINES TO REMAIN IN PLACE
EXHIBIT "A"
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OVERHEAD LINES TO BE REMOVED
EXHIBIT "C"
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PAGE 1 OF 1/22/04
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I PAGE 2OF4
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PAGE 3 OF 4
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City of Newport Beach NO. BA- 08BA -006
BUDGET AMENDMENT
2007 -08 AMOUNT: $140,525.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND X Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
NX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for increased telephone design fees related to four assessment districts.
Should any of the assessment districts not be formed, the City's General Fund will be used to cover these
expenditures.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Amount
Fund
Account
Description
Debit
Credit
4092
3605
AD #92 - Fund Balance
$19,500.00
4100
3605
AD #100 - Fund Balance
$50,425.00
4101
3605
AD #101 - Fund Balance
$11,600.00
4103
3605
AD #103 - Fund Balance
$59,000.00
'
REVENUE ESTIMATES (3601)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Description
Division Number 74092 Assessment District #92
Account Number 9811 AD Phone Design $19,500.00
Division Number 74100 Assessment District #100
Account Number 9811 AD Phone Design $50,425.00
Division Number 74101 Assessment District #101
Account Number 9811 AD Phone Design $11,600.00
Division Number 74103 Assessment District #103
Account Number 9811 AD Phone Design $59,000.00
Automatic System Entry.
Signed: /<C���h� �C C'\CfA. 7b-!yr
Financial Approval: Administrative Services Dir tce or Date
Signed: `At
Administrative � prove[: City Manager
Signed:
City Council Approval: City Clerk Date