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Home My WebLink About13 - Office of Traffic Safety GrantCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 13 August 14, 2007 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Police Department John Klein, Chief of Police, 644 3701, JKlein @nbpd.org Steve Shulman, Lieutenant, 644 3740, SShulman @nbpd.org SUBJECT: ACCEPT OFFICE OF TRAFFIC SAFETY (OTS) GRANT AND INCREASE STAFFING BY ONE POLICE OFFICER RECOMMENDATION: Accept grant funding from the Office of Traffic Safety (OTS) in the amount of $532,000, which funds additional equipment, overtime, and one additional full - time Police Officer position, effective October 1, 2007, for the purpose of enforcing driving under the influence (DUI) violations and other traffic - related offenses as outlined in grant number PT0802. DISCUSSION: The Police Department has been developing a broad approach to the problem of impaired drivers in the City of Newport Beach. The problem has been approached from an educational perspective in partnership with the Newport Beach Restaurant Association, UCI, Orange County Health Department, and the State Alcohol Beverage Control Board. From a prevention perspective, the Police Department has partnered with the Orange County Drug Court and the Orange County Probation Department working with prior offenders. Additionally, the Police Department has continued with a strong enforcement component in the deployment of DUI patrols,. DUI. checkpoints, and increased focus on DUI apprehension. The Office of Traffic Safety (OTS) ranks the City of Newport Beach as having the second highest number of victims injured or killed in collisions per 1000 residents in our population group (50,000 — 100,000) in the State of California. As it relates to alcohol- related collisions in this population range, the City ranked highest in the State. The City also ranked first for drivers between the ages of 21 and 34 who had been involved in alcohol- related collisions. Newport Beach ranked 16th in our population size as to the number of people involved in alcohol - related collisions where the driver was under the age of 212. In addition, alcohol - related '07S reserves the right to modify the amount downward, based upon final review a Office of Traffic Safety, 2005 www.ots.ca.yov OTS Grant August 14, 2007 Page 2 collisions increased approximately 25 percent in Newport Beach from the year 2005 to 2006.3 As part of the grant analysis, OTS required the Police Department to provide statistical information relating to the primary causes of collisions in Newport Beach. As a result of that analysis, it was determined that driving through red lights accounted for 8.42 percent of collisions, while speed was the primary collision factor in over 24 percent of the collisions in Newport Beach °. Based on these statistics, the grant directs the City to purchase a handheld Lidar speed laser gun as well as one radar trailer. Part of the workload associated with funding the new Officer would include speed enforcement and red light violations. The Police Department, in an effort to continue and improve our DUI programs, applied for and was awarded a Traffic Safety grant in the amount of $532,000, pending approval of the City Council. The grant commences October 1, 2007, and ends September 30, 2009. Statewide grants were awarded to 136 agencies in California in late June 2007 in the amount of $7.0 million dollars. Newport Beach received the second largest award in the State for the type of grant it proposed. This is a "reimbursable grant," in that funds are repaid after the City incurs the expense. Claims for reimbursement are made quarterly, and payments are processed by the State thereafter. The grant allows for the funding of a Police Officer for the first year and pays 50 percent of salary and benefits for the second year. After the two -year grant period, the City would assume the cost of the position. The grant will reimburse the City for the purchase of a police vehicle, including equipment, up to approximately 98 percent of the total cost. The grant includes the purchase of a radar trailer, replacing one of the three aging trailers, two portable DUI alcohol breath testing machines, and a Lidar (radar) gun. FUNDING AVAILABILITY The information on the following page outlines the approximate expenses associated with the grant, though OTS reserves the right to reapportion funds upon drafting the final grant. NBPD Crime Statistics " NBPD Crime Statistics OTS Grant August 14, 2007 Page 3 Environmental Review: None. Prepared by: Submitted by: (23L-P- Steven Shulman, Lieutenant Johfi Klein Traffic Services Commander CHEF OF POLICE Attachment: Grant Proposal PT0802 First Year Funding 10/1/2007 — 9/30/2008 Second Year Funding 10/1/2007 — 9/30/2009 Police Officer $98,664 $51,306 Benefits $45,879 $23,857 DUI Checkpoints $32,067 $32,066 Special Enf. O s. $22,365 $22,365 Court Stings $4,536 $4,536 DUI Saturation Patrols $48,510 $48,069 Overtime Benefits $1,559 $1552 Training $1,000 $1000 Police Vehicle $59,050 NA Radar Trailer $20,369 NA Portable Alcohol Systems $9,294 NA Lidar Unit $3,956 NA TOTAL: $347,249 $184,751 GRAND TOTAL: $532,000 Environmental Review: None. Prepared by: Submitted by: (23L-P- Steven Shulman, Lieutenant Johfi Klein Traffic Services Commander CHEF OF POLICE Attachment: Grant Proposal PT0802 State of California "- - �c` PROJECT NUMBER OFFICE TRAFFIC SAFETY rys OF PT0802 .. GRANT AGREEMENT PAGE 1 (To be completed by applicant Agency) 1. PROJECT TITLE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) 2. NAME OF APPLICANT AGENCY 4. PROJECT PERIOD CITY OF NEWPORT BEACH Month — Day - Year From: 10/1107 3. AGENCY UNIT TO HANDLE PROJECT TRAFFIC SERVICES DrvLSION To: 9/30/09 S. PROJECT DESCRIPTION (Provide an overview of the project activities that will address the problem statement, in approximately 100 words. Space is limited to six lines.) To reduce the persons killed and injured in alcohol involved crashes, "best practice" strategies will be conducted by hiring fulltime traffic enforcement personnel supported by operations conducted on an overtime basis. The funded strategies include DUI/Driver's License checkpoints and DUI saturation patrols. This program will also develop a "Hot Sheet" program. Court "stings" operations will focus on DUI offenders with suspended or revoked driver licenses who get behind the wheel after leaving court. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. 6. FEDERAL FUNDS ALLOCATED UNDER TIHS AGREEMENT SHALL NOT EXCEED: $ 532 +000.00 7. APPROVAL SIGNATURES A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY NAME:. ..Steven Shulman PHoNE:949 -644 -3740 NAME: John Klein PHONE: 949-644-3701 TITLE: Division Commander FAX: 949 -718 -1030 TITLE: Chief of Police FAX:. 949 -644 -3700 ADDRESS: '870 Santa Barbara Drive ADDRESS: 870 Santa Barbara Drive Newport Beach, Ca. 92660 Newport Beach, Ca. 92660 E -MAIL: SShalman @nbpd.org E -MAIL: JKlein @nbpd.org (Signature) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS NAME: Dennis Danner PHONE: 949-644-3339 NAME: Fiscal Services Administrative Services TITLE. FAX: 949 -644 -3339 Director ADDRESS: 3300 Newport Blvd. ADDRESS: 870 Santa Barbara Drive Newport Beach, California, 92663 Newport Beach, California, 92660 E -MAIL: DDanner @city.newport- beach.ca.us (Signature) (Date) OTS -38 STEP/F F (Rev. 5/07) GRANTS MADE EASY - STEP Fulltime and Overtime SCHEDULE B - PAGE 1 DETAILED BUDGET ESTIMATE GRANT NO. PT0802 OTS -38d STEP Fulltime /Overtime (Rev. 12/06) FISCAL YEAR ESTIMATES COST CATEGORY FFY - 1 FFY .2 10/112007 10/1/2008 TOTAL COST Thru 9 /30/2008 Thru 9/30/2009 TO GRANT A. PERSONNEL COSTS Regular Salaried Personnel 1 Officer 12 months @ $ 8,222. mo. @ 100% $98,664.00 $98,664.00 12 months @ $ 8.551.00 mo. @ 50% $51,306.00 51,306.00 Employee Benefits @ 46.50% 45,878.76 23,857.29 69,736.05 Overtime DUVDL Checkpoints 32,067.00 32,066.17 64,133.17 Special Enforcement Operations 22,365.00 22,365.00 44,730.00 Court Stings 4,536.00 4,536.00 9,072.00 DUI Saturation Patrols 48,510.00 48,069.00 96,579.00 0.00 Overtime Benefits @ 1.45% 1,558.43 1,552.02 3,110.46 Category Sub-Totall $253,579.19 $183,751.48 $437,330.68 B. TRAVEL EXPENSE In State $1,000.00 $1,000.00 $2,000.00 Category Sub-Totall $1,000.00 $1,000.00 $2,000.00 C. CONTRACTUAL SERVICES NONE $0.00 $0.00 $0.00 Category Sub -Total 1 $0.00 $0.00 $0.00 OTS -38d STEP Fulltime /Overtime (Rev. 12/06) GRANTS MADE EASY - STEP Fulltime and Overtime SCHEDULE B - PAGE 2 DETAILED BUDGET ESTIMATE GRANT NO. PT0802 V r a -.)ae a r cr ruiauneivvemme (Rev. 12/06) FISCAL YEAR ESTIMATES COST CATEGORY FFY - 1 FY-2 10/1/2007 Thru 1011/2008 Thru TOTAL COST TO GRANT D. EQUIPMENT 9/30/2008 9/30/2009 1 DUI Enforcement Team Vehicle $57,650.00 $57,650.00 1 Radar Trailer 20,369.00 20,369.00 0.00 0.00 0.00 Category Sub-Totall $78,019.001 $0.001 $78,019.00 E. OTHER DIRECT COSTS Evidentiary Preliminary Alcohol Screening (SPAS) $9,294.32 $9,294.32 Devices/Calibration Lidar Device 3,956.00 3,956.00 DUL Enforcement Team Vehicle Accessories 1;400.00 1;400.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Category Sub -Total $14,650.32 $0.001 $14,650.32 F. INDIRECT COSTS NONE $0.00 $0.00 $0.00 Category Sub-Totall $0.001 $0.00 $0.00 GRANT TOTAL $347,248.51 $184,751.48 $532,000.00 V r a -.)ae a r cr ruiauneivvemme (Rev. 12/06) GRANTS MADE EASY — STEP Fulltime & Overtime SCITEDULE B -1 GRANT No. PT0802 BUDGET NARRATIVE Page I PERSONNEL COSTS: The Department will hire 1 additional Traffic Officer(s) responsible for achieving the objectives described in the grant. The funds will be used to pay 100% of the salary for the 1 Traffic Officer(s) the first operational year and 50% salary for the second year. The salary category represents their estimated actual base salary, plus the following established city benefits: Full Time Benefits Unemployment Insurance 0% Health Insurance 12.00% Life Insurance 0.012% Dental Insurance 0% Retirement 34.5% Social Security/FICA 0% otal Benefit Rate 46.5% Required Enforcement Supplanting Statement: To avoid supplanting, the city agrees to increase the traffic unit from its current complement of 18 officers to 19 officers. The Traffic Unit will maintain a minimum of 19 officers( 18 existing and 1 grant funded) throughout the grant period. OVERTIME COSTS: Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded operations may be conducted by personnel such as an Officer, Lieutenant, Sergeant, Corporal, Deputy, Community Services Officer, Dispatcher etc., depending on the titles used by the agency. Personnel will be deployed as needed to accomplish the grant goals and objectives. Costs are estimated based on an overtime hourly rate range of $2621/hr to $7734/hr (NOTE: do not include benefits in the overtime rate). Overtime reimbursement (OT hourly rate and benefit) will reflect actual costs of the personnel conducting the appropriate operation up to the maximum range specified. Maximum Overtime Benefit Rate Medicare 1.45% utal Benefit Rate 1.45% TRAVEL EXPENSE: In- State: Costs are included for appropriate staff to attend conferences and training events supporting the grants goals and objectives and/or traffic safety. Funds may be used to attend OTS approved training. Anticipated travel and events include local mileage for grant activities and meetings, the PTS Seminar, OTS Summit, (Two employees OTS -38f STEP Fulltime & Overtime (Rev. 12/06) GRANTS MADE EASY —STEP Fulltime & Overtime SCHEDULE B -1 GRANT NO. PT0802 BUDGET NARRATIVE Page 2 each fiscal year to attend the OTS Summid). All conferences, seminars or training not specifically identified in the Schedule B -1, must be approved by OTS. All travel claimed would be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fee are with OTS grant funds. CONTRACTUAL SERVICES: None EQUIPMENT: Radar Trailer - One (1) fully equipped Radar Trailer will be purchased for conducting speed enforcing activities. Costs may include trailer, computer software, sales tax, delivery, installation, and other modifications such as paint, graphics, lighting, and items necessary to make it usable for grant purposes DUI Enforcement Team Vehicle - One (1) fully equipped DUI enforcement team vehicle will be purchased to be used to meet the goals and objectives of this grant. Costs includes computer software, sales tax, delivery, installation, and other modifications such as paint, graphics, lighting, and items necessary to make it usable for grant purposes It will be marked (subject to approval of OTS) The message on the side of the vehicle indicates the vehicle purpose. The vehicle is capable of transporting two prisoners at one time and can carry additional equipment when investigating alcohol related collisions. The message will make it clear to the public that the City is serious about enforcing DUI violations. The Newport Beach Police Department agrees to use their own internal funds to replace this vehicle as scheduled, and to continue to use this vehicle strictly as a DUI Enforcement Vehicle to continue the goals and objectives of this grant. OTHER DIRECT COSTS: Evidentiary Preliminary Alcohol Screening (EPAS) Devices /Calibration Units — Two (2) EPAS devices will assist officers in enhanced enforcement efforts related to DUI. The Police Department has verified that their crime lab in conjunction with the County District Attorneys Office, will accept the Alcohol Screening from the EPAS devise to be used as evidence in court for prosecution. EPAS calibration units are used to ensure accuracy of the EPAS device. Lidar Device — One (1) Lidar device will be purchased for down -the -road speed- measuring, which determines target range and speed based on the time -of -flight of laser light pulses reflected off a target. This equipment will be used for speed enforcement. DUI Enforcement Team Vehicle Accessories - These accessories are needed to appropriately use the DUI Enforcement Team Vehicle this grant funded, to perform this grant's objectives and activities. Items included are; flare box, first aid kits, OIS Trauma kits, evidence kits, pull -out tray for trunk equipment, one (1) digital camera & charger, and fire extinguisher. IINDIRECT COSTS: None OTS -38f STEP Fulltime & Overtime (Rev. 12/06) GRANTS MADE EASY — STEP Fulltime & Overtime SCHEDULE B -1 GRANT No. PT0802 BUDGET NARRATIVE Page 3 I PROGRAM INCOME: There will be no program income generated from this grant. OTS -38f STEP Fulltime & Overtime (Rev. 12/06) STATE OF CALIFORNIA e OFFICE OF TRAFFIC SAFETY ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS OTS -33 (Rev. 05/07) APPLICANT AGENCY OTS GRANT NUMBER Citv of Newport Beach PT0802 The following attachments are included herein and constitute a part of this Grant Agreement: 1. OTS -38 —Page 1 5. Schedule C — Quarterly Evaluation Data (when required) 2. Schedule A — Grant Description 6. OTS -33 — Acceptance of Conditions and Certifications 3. Schedule B — Detailed Budget Estimate for Grant Costs 7. General Terms, Conditions, and Certifications (OTS Grant Program Manual (GPM), Exhibit 6A. GPM available on -line at www.ots.ca.gov) 4. Schedule B -1 — Budget Narrative TERMS AND CONDITIONS It is understood and agreed by the Grantee that grant funds received as a result of this Agreement are subject to all federal and state regulations governing grants and to the following controls, terms and consideration expressed in the OTS Grant Program Manual which includes but is not limited to: REPORTS / CLAIMS FOR REIMBURSEMENT 1. Quarterly Performance Reports and Reimbursement Claims must be. submitted by the Grantee to the Office of Traffic Safety (OTS) by January 30, April 30, July 30, and October 30, during each year of grant operation. The failure to timely submit complete and correct claims within sixty (60) days of their due dates may constitute Grantees irrevocable waiver of any right to thereafter recover from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted by Grantor. 2. OTS will withhold or disallow grant payments, reduce or terminate grant funds, and/or deny future grant funding anytime a Grantee fails to comply with any term or condition of this Grant Agreement or program guidelines (GPM, Chapter 3.11). This may include, but is not limited to, the. following: • Failure to submit acceptable and timely reimbursements claims; • Failure to submit acceptable and timely quarterly performance reports; • Failure to submit an acceptable and timely Schedule C, Quarterly Evaluation Data (OTS -38g, applies only when a Schedule C has been required); • Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and • Failure to submit properly procured and fully executed and acceptable sub - contracts. 3. By October 31, "continuing" grants must submit a September 30 claim and a written justification to support carrying forward the remaining grant year unexpended funds. September 30 claims and written justifications, supporting the carrying forward of these prior year unexpended funds submitted after November 30 will not be processed and the prior claim (i.e., June 30) will be considered the year -end claim in order to close out the federal fiscal year ending September 30. In addition, these unexpended funds will be de- obligated and allocated to new grants. SUB - CONTRACTS 4. Consultants and/or sub - contractors shall be selected in accordance with the grantee agency procurement policies and procedures in order to comply with the terms of this agreement and in accordance with OTS GPM Chapter 6 Procurement & Contract Administration and Exhibit 6 -A General Terms, Conditions, and Certifications. A fully executed copy of the sub - contract and completed Contractual Services Checklist & Questionnaire, OTS -85 shall be submitted to OTS for inclusion in the official grant file prior to request for reimbursement. The Grantee, consultant, contractor and/or sub - contractor are subject to all terms and conditions and are bound by the certifications of the Grant Agreement and 49 CFR Part 18, and/or CFR Part 19 whichever is applicable. Services shall be provided subsequent to final sub- contract execution and signature by both parties to the sub - contract and the reimbursable costs incurred for grant work shall be consistent with the starting and termination date identified in the Grant Agreement. Grantor is not obligated to make any payment under any agreement prior to final execution or outside the terms of the sub - contract period. Contractor /Grantee Agency expenditures incurred prior to final sub - contract execution are taken at the risk of that Contractor /Grantee Agency and will be considered unallowable if that agreement/sub- contract is not executed. AVAILABILITY OF FUNDS 5. If, during the term of the Grant award, federal funds become reduced or eliminated, OTS may immediately terminate or reduce the Grant award sum for allowable and uncancelable grant costs incurred following receipt of Grantor's written notice to the Grantee. REVISIONS 6. Grant Agreement revisions are allowed in accordance with the guidelines detailed in the OTS GPM, Chapter 3.8 and conforming to the revision examples provided in Chapter 3.9. All appropriate documentation required to request a grant revision requiring Grantor's approval (i.e. budget category increases, etc.) must be timely submitted to Grantor. 7. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. S. Those additional terms and conditions identified in the OTS GPM, Chapter 6, General Terms, Conditions, and Certifications (Exhibit 6 -A), are incorporated herein by reference and made a part of this Agreement. TRAFFIC ENFORCEMENT AGENCIES ONLY: 9. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall be dedicated solely to Grant supported enforcement tasks unless a criminal offense is committed in the officer's presence and response to an officer in distress is initiated, and a riot requires that all available enforcement personnel be committed in response. We, the officials named below, hereby swear that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. Executed on the date and in the county named below and made under penalty of perjury under the laws of the State of California. GRANT DIRECTOR's NAME EXECUTED IN THE COUNTY of Steven Shulman GRANT DIRECTOR'S SIGNATURE M F V V" DATE EXECUTED Division Commander AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF John Klein AUTHORIZING OFFICIAL'S SIGNATURE DATE EXECUTED 9 TITLE Deputy Chief GRANTS MADE EASY — STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 GRANT DESCRIPTION Page 1 PROBLEM STATEMENT: Using local data (not OTS Rankings or SWITRS), complete the table below. Collision Type 2003 2004 2005 Collisions victims Collisions Victims Collisions Victims Fatal 3 3 6 6 3 3 Inj ury 537 730 514 700 537 794 Fatal lq'lury Killed dlnjured Fatal Injury Killed Injured Fatal Injury Killed Injured Alcohol Involved 1 109 0 1' 1 133 2 57 1 132 1 63 Hit & Run 0 488 6 39 1 434 1 41 0 473 0 47 Nighttime 0 235 0 96 0 232 1 95 2 209 2 100 (2100-0259 hours) 1 Please provide detailed answers to the following questions as part of the Problem Statement: 1. Describe current traffic unit complement (number of personnel and classifications). If applicable, describe how the size of the traffic unit has fluctuated in the past five years and why. The Newport Beach Police Department Traffic Division is comprised of the following Sworn Police Officer positions: 1, Traffic Services Commander (Lieutenant); 1, Collision Investigator Super-visor, (Sergeant); 3, Traffic Collision Officers (uniformed Patrol Officers); 2, Traffic Investigators (non-uniformed Patrol Officers); 1, Motorcycle Officer Super-visor (Sergeant); 10, Motorcycle Officers (uniformed) In addition, the Traffic Division employs 14 additional civilians in the following positions: 1, full-time Traffic Secretary (Community Services Officer); 1, Parking Control Supervisor; 8, full-time Parking Control Officers; 4, part-time Parking Control Officers. 2. How many sobriety checkpoints did your department conduct between October 1, 2005 and September 30, 2006? (Include checkpoints from all funding sources, i.e. OTS grants or mini-grants, and department funded) The Police Department conducted two DUI checkpoints between October 1, 2005 and September 30, 2006. One was conducted on December 16, 2005 and the other on May 12, 2006. 3. What is the average number of DUI arrests and vehicles impounded per checkpoint? 7.5 is the average number of arrests per checkpoint. Six is the average number of impounds per checkpoint. 4. What percent of your DUI arrests are made as a result of a collision? 25.46% 5. What percent of your fatal and injury collisions occur at intersections? 94.9% 6. Describe the problem caused by red light running in your city. OTS-38b STEP Full Time & Overtime (Rev. 12/06) GRANTS MADE EASY — STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 8.42% is the percentage of collisions in which the primary collision factor is a red light violation in Newport Beach. This number is significant enough to justify additional enforcement as well as special enforcement of red light violations. 7. Is illegal street racing a problem in your city? If illegal street racing is a problem in your city, has your department received training through San Diego Police Department's "DragNet" program on how to conduct inspections of vehicles suspected of being equipped with illegal street equipment. Illegal street racing is not a problem in the City of Newport Beach. The Department has not received training through the San Diego Police Department's 'DragNet" program. 8. What are your primary collision factors? 22350 CVC, Speed - 24.56% 22107 CVC; Turning Movement - 18,52 22106 CVC Unsafe Starting or Backing - 12.69% 9. Seat belt citations make up what percent of all hazardous citations issued? 5% 10. What is your current administrative recovery fee for vehicles impounded for up to 30 days and how much of the fee goes to the General Fund vs. a special Traffic Offender account? How is it used? The City maintains a Vehicle Release Fee in the amount of $37.00. The entire amount goes into the City General Fund. Please note that a request to purchase a DUI enforcement vehicle has been requested and a copy of the purchase of that vehicle is enclosed. Also combined in the cost spreadsheet of that vehicle exists an Estimated Replacement Cost Per Year column. The City is commited to replacing the DUI Enforcement Vehicle with the implementation of a Vehicle Offender account. PERFORMANCE MEASURES' Goals: Goals ;serve as the foundation upon which the grant is built. Goals are what you hope to accomplish by implementing a traffic safety grant program. 1. To reduce the number of persons killed in traffic collisions. 2. To reduce the number of persons injured in traffic collisions. 3. To reduce the number of persons killed in alcohol- involved collisions. 4. To reduce the number of persons injured in alcohol - involved collisions. OTS -38b STEP Full Time & Overtime (Rev. 12/06) GRANTS MADE EASY — STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 5. To reduce hit & run fatal collisions. 6. To reduce hit & run injury collisions. 7. To reduce nighttime (2100 - 0259 hours) fatal collisions. 8. To reduce nighttime (2100 - 0259 hours) injury collisions. 9. To reduce fatal collisions at intersections. 10. To reduce injury collisions at intersections.. 11. To reduce fatal collisions involving red light runners. 12. To reduce injury collisions involving red light runners. 13. To reduce fatal collisions where unsafe speed was the primary collision factor. 14. To reduce injury collisions where unsafe speed was the primary collision factor. 15. To increase seat belt use. Objectives: Objectives are the tasks or activities undertaken during the grant period to make the goals a reality. Objectives are designed to move you closer to achieving your overall goals. Objectives are used to measure a grantee's success. 1. To issue a press release announcing the kick -off of the grant by November 15, 2007. The press releases and media advisories, alerts, and materials must be forwarded to the OTS Public Information Officer at pio @ots.ca.gov and copy the OTS Coordinator for approval 14 days prior to the issuance date of the release. 2. To use the following standard language in all press, media, and printed materials: "Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration." 3. To email OTS at pio @ots.ca.gov and copy the OTS Coordinator draft press releases for OTS approval for all grant funded operations at least 14 days prior to the issuance date of the release. 4. To submit applications for the California Law Enforcement Challenge ( http:// www.cha.ca.gov /clec/index.html) by the deadline of March 31, 2008 and March 31, 2009 to OTS and: California Law Enforcement Challenge P.O. Box 942898 OTS -38b STEP Full Time & Overtime (Rev. 12/06) GRANTS MADE EASY — STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 0 Sacramento, CA 94298 -0001 Attention: Special Projects Section (052) 5. To conduct seat belt usage surveys during September 2008 and 2009. (A survey will be required to determine the base year seat belt use rate. Go to http:// www .ots.ca.gov /seatBelt/belt.asp for survey methodology and forms.) 6. To conduct Standardized Field Sobriety Testing (SFST) training for 5 officers by March 31, 2008. To conduct 4 DUI/DL checkpoints by September 30, 2008, and an additional 4 DUI/DL checkpoints by September 30, 2009. Note: For combination DUI/DL checkpoints, departments must issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Also, according to the Attorney General's Office all DUI/DL checkpoint operations must have signs reading "DUI/Driver's License Checkpoint Ahead." To maximize effectiveness, it may be necessary to conduct a checkpoint operation at more than one location on any given day/ night. Each checkpoint should be highly publicized and visible. No occupant restraint citations will be issued at the checkpoints. OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre - approval, will OTS fund checkpoint operations that begin prior to 1800 hours. 8. To conduct 110 DUI saturation patrols by September 30, 2008, and an additional 109 DUI 's saturation patrols by September 30, 2009. 9. To increase total department -wide DUI arrests by 15 % from the calendar FFY 2006 base year total (October 1, 2005 through September 30, 2006) of 476 to 547 by September 30, 2008 and an additional 5 % to 574 by September 30, 2009. Note: The Institute of Transportation Studies at the University of California, Berkeley, reports that the national benchmark for DUI arrests is 2.0 percent of the licensed population. An estimate of the licensed population is 60 percent of the total population. According to the Department of Motor Vehicles, California's 2004 DUI arrest rate was approximately .79 percent of the licensed population. NHTSA estimates 20 percent or less of all DUI arrests should come from collision situations. More than 20 percent may indicate a department is "reactive" to DUI enforcement rather than "proactive." The above information helps to determine a Department's desired DUI arrest rate. Cities with a population greater than 25,000, may view their OTS Collision and Arrest Rankings at http: / /www.ots.ca.gov /grants /rankin sg Ex.asp. 10. To conduct 36 special enforcement operations targeting red light running enforcement by September 30, 2008, and an additional 36 special enforcement operations targeting red light running enforcement by September 30, 2009. OTS -38b STEP Full Time & Overtime (Rev. 12/06) GRANTS MADE EASY — STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 GRANT DESCRIPTION Page 51 11. To conduct 35 special enforcement operations at or near intersections with a disproportionate number of traffic collisions by September 30, 2008, and an additional 35 special enforcement operations at or near intersections with a disproportionate number of traffic collisions by September 30, 2009. 12. To conduct 48 special enforcement operations targeting drivers exhibiting excessive. speed by September 30, 2008, and an additional 48 special enforcement operations targeting drivers exhibiting excessive speed by September 30, 2009. 13. To train 0 of officers to properly conduct inspections of vehicles suspected of being equipped with illegal street racing equipment by January 1, 2008. 14. To conduct 0 special enforcement operations targeting vehicles suspected of being equipped with illegal street racing equipment by September 30, 2008, and an additional 0 special enforcement operations targeting vehicles suspected of being equipped with illegal street racing equipment by September 30, 2009. 15. To develop a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with suspended or revoked licenses as a result of DUI convictions by December 31, 2007. Updated Hot Sheets will be distributed to patrol and traffic officers every three to four weeks. 16. To conduct 2 "Court Sting" operations to cite individuals driving from court after having their license suspended or revoked by September 30, 2008, and an additional 2 "Court Sting" operations to cite individuals driving from court after having their license suspended or revoked by September 30, 2009. 17. To increase total department -wide seat belt citations as a percent of total hazardous or moving citations issued by 5 percentage points from the FFY 2006 base year (October 1, 2005 through September 30, 2006) rate of 5 % to 10 % by September 30, 2008 and an additional 3 percentage points to 13 % by September 30, 2009. Note: To calculate your current seat belt citations as a percent of total hazardous citations, simply divide- seat belt citations by total hazardous or moving citations. 18. To increase the total department -wide number of vehicles impounded (30 day holds) by 10 % from the FFY 2006 base year total (October 1, 2005 through September 30, 2006) of 127 to 140 by September 30, 2008, and an additional 5 % to 147 by September 30, 2009, Note: 30 -day impounds are impounds as a result from Suspended/Revoked (CVC 14601) and Unlicensed (CVC 12500) citations. These are not impounds as a result from DUI (CVC 23152). 19. To increase the Department's enforcement index 10 percentage points from the FFY 2006 base year rate (October 1, 2005 through September 30, 2006) of 9 % to 19 % by September 30, 2008, and an additional 10 percentage points to 29 % by September 30, 2009. OTS -38b STEP Full Time & Overtime (Rev. 12106) GRANTS MADE EASY — STEEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 0 Note: To determine your department's appropriate hazardous citation level analyze your traffic enforcement index (total hazardous citations divided by fatal and injury collisions). Northwestern University teaches that a minimum traffic enforcement index of 25 is required to reach the citation threshold of effectiveness in reducing traffic collisions. If your city has a large number of out -of -town drivers, a traffic enforcement index in the 25 -35 range may be, more desirable. Out -of -town drivers are generally not reached through education and voluntary compliance programs. The recommended traffic enforcement index is a guide and not necessarily a rule. NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives hereunder. METHOD OF PROCEDURE: Phase I: Program Preparation, Training, and Implementation (October 1, 2007 — December 31, 2007) • The police department will develop operational plans to implement the "best practice" strategies outlined in the objectives section. • A draft news release will be submitted to OTS to announce the grant program. • If necessary, an ordinance or resolution will be submitted to allow for the establishment of the "Vehicle Impound Program" administrative tow fee. • All training needed to implement the program will be conducted this quarter. • All grant related purchases needed to implement the program will be made this quarter. • A seat belt survey will be conducted in October to determine the base year seat belt use rate. • In order to develop the "Hot Sheets ", research will be conducted to identify the "worst of the worst" repeat DUI offenders with suspended or revoked licenses as a result of DUI convictions. The Hot Sheets may include the driver's name, last known address, DOB, description, current license status, with the number of times suspended or revoked for DUI. Hot Sheets will be updated and distributed to traffic and patrol officers every three to four weeks. • The police department will meet with appropriate court personnel to help develop an operational plan to conduct court stings. • Implementation of the STEP program will be accomplished by deploying personnel and at high collision locations. DUI/Driver's License checkpoint site locations will have a history of significant alcohol involved collisions and/or DUI arrests Phase II: Community Awareness (Throughout Grant Period) • The police department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. Phase III: Data Gathering and Analysis (Throughout Grant Period) OTS -38b STEP Full Time & Overtime (Rev. 12/06) GRANTS MADE EASY —STEP Full Time & Overtime SCHEDULE A GRANT No: PT0802 Page 7 • The police department will submit a Quarterly Performance Report (QPR) and Quarterly Evaluation Data Form, Schedule C within 30 days following each calendar quarter. • . The final QPR, Schedule C and Executive Summary are due to OTS by October 31, 2009. METHOD OF EVALUATION: The Office of Traffic Safety will use the QPR data to determine whether the grant was successful. OTS will also select grants for monitoring reviews to ensure the accuracy of claimed costs. For example, OTS will review claimed costs to ensure they are supported by time sheets, vouchers, invoices, purchases, etc. ADMINISTRATIVE SUPPORT: This program has full support of the city and every effort will be made to continue the activities after the grant conclusion. The City Council has endorsed this grant by resolution. OTS -38b STEP Full Time & Overtime (Rev. 12/06)