HomeMy WebLinkAbout08 - Street - Parking Lot - Storm Drain ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
September 11, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Andy Tran
949 -644 -3315 or atran @city.newport- beach.ca.us
SUBJECT: 2006 -2007 CITYWIDE STREET, PARKING LOT, AND STORM DRAIN
IMPROVEMENTS — COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3793
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On December 12, 2006, the City Council authorized the award of the 2006 -2007
Citywide Street, Parking Lot, and Storm Drain Improvement contract to All American
Asphalt. The contract provided for pavement rehabilitation and storm drain
improvements at various locations throughout the City. The contract has now been
completed to the satisfaction of the Public Works Department. A summary of the
contract cost is as follows:
Original bid amount: $1,392,333.50
Actual amount of bid items constructed: $1,357,251.24
Total amount of change orders: $89,026.16
Final contract cost: $1,446,277.40
The minor decrease in the amount of actual bid items constructed over the original bid
amount resulted from the reduction of asphalt concrete used. The final overall
construction cost including Change Orders was 3.9% over the original bid amount.
Citywide Street, Parking Lot and Storm Drain Improvements - Completion and Acceptance of Contract No. 3793
September 11, 2007
Page 2
Four Change Orders totaling $89,026.16 were issued for the project as follows:
• Change Order No. 1 in the amount of $29,702.93 provided for irrigation and
electrical improvements at the Corona del Mar beach parking lot..
• Change Order No. 2 in the amount of $49,384.00 provided for additional
pavement rehabilitation on Orange Street and 34"' Street in the West Newport
area.
• Change Order No. 3 in the amount of $10,251.38 was for the change in
pavement material on Marine Avenue. This Change Order also included the Cost
for two City requested changeable message boards.
• Change Order No. 4 provided for additional storm drain exploratory work on 15"'
Street. The Contractor was also back charged for 1) a replacement bench on
Bay Avenue, 2) removal of pavement stains in the West Newport area, and 3)
incomplete pavement striping on Orange Street and Seashore Drive. This
Change Order resulted in a reduction of $312.15.
Other Project Costs:
In addition to the primary construction contract, this project involved other project
expenses from various funding sources. Total project expenses are summarized as
follows:
Construction $1,446,277.40
Geotechnical Materials Testing $ 7,421.00
Construction Inspection $ 10,294.44
Surveying $ 32,970.00
Incidentals $ 2,184.79
Total Project Cost $1,499,147.63
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementation Guidelines at the time
the project was authorized by the City Council. This exemption covers the repair,
maintenance and minor alteration of existing public facilities with negligible expansion.
CityWe Street, Parking Lot and Storm Drain Improvements - completion and Acceptance of Contract No. 3793
September 11, 2007
Page 3
Funding Availability:
Funds for the project were expended from the following accounts:
Account Description
Gas Tax — Marine Ave. Bridge Pavement Rehab.
Gas Tax —15"' St. Rehab.
Gas Tax — Bay Ave. Rehab.
Gas Tax — General Street Rehab.
Water Fund — Water Distribution and Piping
Measure M — Spyglass & Harbor View Hills South
Areas Pavement Rehab.
Measure M — West Newport Rehab.
Assessment District 69
General Fund — Street, Bikeway and Parking Lot Imp.
General Fund — Bay Ave. Drainage Imp.
General Fund — West Newport Rehab.
Traffic Congestion Relief — Spyglass & Harbor View
Hills South Areas Pavement Rehab.
Account
Number
7181- C5100832
7181- C5100886
7181- C5100829
7181- C5100302
7501- C5500074
7281- C5100857
Amount
$114,820.59
$60,599.86
$60,940.00
$14,505.00
$8,000.00
$403,079.12
7281- C5100768 $14,384.00
74069 -9804
$7,999.00
7013- C5100019
$414,766.12
7012- C5100829
$43,828.94
7181- C5100768
$36,225.00
7191- C5100857
$90,932.00
Traffic Congestion Relief —15' St. Rehab. 7191- C5100886 $63,845.00
Traffic Congestion Relief — Bay Ave. Rehab. 7191- C5100829 $165,223.00
Total: $1,499,147.63
The original completion date was May 16, 2007. The completion date was extended to
July 11, 2007 to accommodate the additional work. All work was substantially
completed by the extended date.
Prepared by:
Andy Trah
Senior Civil Engineer
Submitted by:
('; 4-PA 6/-�
t h G. Badum
Pub' Works Director