HomeMy WebLinkAbout15 - Economic Development Job Titles & SpecificationsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 15
September 25, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: City Manager's Office
Sharon Wood, Assistant City Manager
949 - 644 -3222, swood@city.newport- beach.ca.us
SUBJECT: Economic Development Job Titles and Specifications
RECOMMENDATION:
Confirm the City Manager's approval of new job titles and specifications for two existing
positions in the Economic Development Division, Economic Development Administrator
and Economic Development Coordinator.
DISCUSSION:
The City Council approved the Strategic Plan for Fiscal and Economic Stability on July
24, 2007. This is a formal, comprehensive plan for economic development in Newport
Beach, and it includes eight goals, numerous objectives and specific action steps with
timelines for completion. It constitutes a work program that will require two professional
staff positions in economic development.
The adopted budget for the Planning Department includes two positions in the
Economic Development Division. These positions are classified as Senior Planners,
and past recruitments to fill them have used the Senior Planner job title and
specifications. Both positions have.become vacant recently due to staff resignations. I
would like to recruit for two staff members who have the qualifications, experience and
interest to implement the Strategic Plan, and the City Manager has approved new job
titles and specifications for Economic Development Administrator and Economic
Development Coordinator.. The job duties, qualifications and abilities focus on
economic development, resolving sensitive community issues, serving as staff to a
variety of committees, and working with business owners. The Administrator will
provide staff support to the Economic Development Committee, have primary
responsibility for more complex projects and supervise the Coordinator. The
Coordinator will provide, staff support for the Business Improvement Districts, administer
the Community Development Block Grant program, coordinate projects that are less
complex, and assist the Administrator and me.
Economic Development Job Titles and Specifications
September 25, 2007
Page 2
Funding Availability:
The Administrator position has the same salary range as Senior Planner, and the
Coordinator position has the salary range of Associate Planner. This change will result
in a savings of $28,000 annually.
Submitted by:
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Sharon Wood
Assistant City Manager
Attachments: Economic Development Administrator job specification
Economic Development Coordinatorjob specification
CITY OF NEWPORT BEACH
ECONOMIC DEVELOPMENT ADMINISTRATOR
DEFINITION: Manages and coordinates activities and operations within the Economic
Development program; promotes efforts to expand business development and municipal
revenue within the City; coordinates assigned activities with other City departments,
business and community representatives, developers,, and outside agencies; and
oversees and participates in the performance of a wide variety of responsible professional
level administrative and analytical duties.
DISTINGUISHING CHARACTERISTICS: This is the advanced journey level position
within the Economic Development career series. Positions assigned to this class are
distinguished from the Economic Development Coordinator by the performance of
complex economic development tasks requiring a high degree of knowledge related to
economic development and land use planning. Positions assigned to this class can be
further distinguished by the performance of supervisory activities such as assigning
work, monitoring project progress and providing assistance and training to professional
and technical staff.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from Assistant City
Manager and exercises technical and functional supervision over professional, technical
and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES: Duties may include, but are not limited to, the
following:
Essential Job Duties
• Manage services and activities of the City's Economic Development program;
coordinate assigned activities with and serves as liaison to other City departments,
business and community representatives, developers, and outside agencies and
organizations;
• Manage and participate in the development and implementation of goals,
objectives, and priorities of assigned programs;
• Recommend, implement, and administer policies and procedures;
• Plan, direct, coordinate, and review the work plan of assigned staff; assign work
activities and projects; review and evaluate work products, methods, and
procedures and meet with staff to identify and resolve problems; select, train,
motivate, and evaluate assigned personnel;
Economic Development Administrator
Page 2
City of Newport Beach
• Oversee and participate in the development and administration of assigned budget;
forecast funds needed for staffing, equipment, materials, supplies, programs, and
financial obligations; monitor and approve expenditures; recommend and
implement adjustments;
• Negotiate and resolve sensitive and complex economic development and
community issues;
• Prepare and present staff reports, analytical reports, and other necessary
correspondence; prepare and present City Council staff reports for assigned
programs and/or projects;
• Oversee and participate in the performance of responsible, professional level
research, administrative, and analytical support duties; conduct research and
performs project analysis, financial analysis, and other general administrative
functions;
• Serve as staff to a variety of committees;
• Oversee and manage contracted services in assigned program areas; prepare
requests for proposal; recommend contract awards; monitor services to ensure
• Perform related duties as assigned.
QUALIFICATIONS:
Knowledge of:
Advanced principles and practices of municipal economic development, land use
planning, and public administration;
Methods and techniques of research, analysis, and effective report preparation
and presentation;
Principles and practices of program development and administration;
Municipal budgeting principles and practices;
Federal and state grant writing and administration, including Community
Development Block Grants;
Principles of supervision, training, and performance evaluation;
Economic Development Administrator
Page 3
City of Newport Beach
Recent developments, current literature and sources of information related to
economic development and land use planning;
Modern office procedures and methods, including computer equipment and
supporting word processing and spreadsheet applications; and
Pertinent Federal, State and local rules, regulations and ordinances.
Ability to:
Confer with developers, business owners, and members of the community to
establish partnerships in support of economic development projects;
Oversee, direct, and coordinate the work.of assigned staff and consultants;
Select, train, supervise and evaluate staff;
Interpret and apply pertinent laws, rules and regulations;
Quickly adapt and understand new and changing projects, issues, and complex
situations;
Prepare and analyze technical and administrative reports, statements and
correspondence;
Manage multiple projects and competing deadlines;
Communicate clearly and concisely, both orally and in writing;
Appear for work on time;
Follow directions from a supervisor;
Understand and follow posted work rules and procedures;
Accept constructive criticism; and
Establish and maintain cooperative working relationships with those contacted in
the course of work.
This position may be required to work overtime hours as needed.
Economic Development Administrator
Page 4
City of Newport Beach
EXPERIENCE AND TRAINING: Any combination of experience and training
that would likely provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience: Three years of responsible professional economic
development or related land use planning experience, including one year of
supervision.
Training: Equivalent to completion of a Bachelor's degree from an
accredited college or university with major course work in planning,
economics, public or business administration, or a related field.
LICENSE OR CERTIFICATE:
Possession of, or ability to obtain, an appropriate, valid California driver's license.
Bargaining Group: Professional & Technical
Adopted (MWD):9 /17/07
CITY OF NEWPORT BEACH
ECONOMIC DEVELOPMENT COORDINATOR
DEFINITION: Coordinates programs and activities within the City's economic
development section; promotes efforts to expand business development and municipal
revenue within the City; coordinates assigned activities with other City departments,
business and community representatives, developers, and outside agencies; participates
in the performance of a wide variety of professional administrative duties.
DISTINGUISHING CHARACTERISTICS: This is the journey level position within the
Economic Development career series. Positions assigned to this class are
distinguished from the Economic Development Program Manager by the performance of
more routine economic development tasks requiring basic knowledge of economic
development and land use planning.
SUPERVISION RECEIVED AND EXERCISED: Receives direction from Economic
Development Program Manager and exercises technical and functional supervision over
technical and clerical staff.
EXAMPLES OF ESSENTIAL DUTIES: Duties may include, but are not limited to, the
following:
Essential Job Duties
• Coordinate services and activities of the City's Economic Development program;
coordinate assigned activities with and serve as liaison to other City departments,
business and community representatives, developers, and outside agencies and
organizations;
• Participate in the development and implementation of goals, objectives, and
priorities of assigned programs;
• Recommend and implement changes to City and departmental policies and
procedures in the field of economic development;
• Participate in the development and administration of assigned budget;
• Coordinate and resolve sensitive and complex economic development and
community issues;
• Prepare and present staff reports, analytical reports, and other necessary
correspondence; prepare and present City Council staff reports for assigned
programs and /or projects;
Economic Development Coordinator
Page 2
City of Newport Beach
• Participate in the performance of responsible, professional level research,
administrative, and analytical support duties; conduct research and perform project
analysis, financial analysis, and other general administrative functions;
• Assist in managing contracted services in assigned program areas; prepare
requests for proposal; recommend contract award; monitor services to ensure
compliance with contractual obligations;
• Respond to and resolve citizen inquiries and comments regarding the City's
economic development activities; and
• Perform related duties as assigned.
QUALIFICATIONS:
Knowledge of:
Principles and practices of municipal economic development, land use planning,
and public administration;
Methods and techniques of research, analysis, and effective report preparation
and presentation;
Basic municipal budgeting principals and practices;
Recent developments, current literature and sources of information related to
economic development and land use planning;
Modern office procedures and methods, including computer equipment and
supporting word processing and spreadsheet applications; and
Pertinent Federal, State and local rules, regulations and ordinances.
Ability to:
Perform professional economic development program work with minimum
supervision;
Confer with developers, business owners, and members of the community to
establish partnerships in support of economic development projects;
Coordinate the work of technical and clerical support staff and consultants;
Economic Development Coordinator
Page 3
City of Newport Beach
Read, understand and apply land use and property development policies,
regulations and standards;
Interpret and apply pertinent laws, rules and regulations;
Research, analyze, and compile technical and statistical information and prepare
reports;
Manage multiple projects and competing deadlines;
Communicate clearly and concisely, both orally and in writing;
Appear for work on time;
Follow directions from a supervisor;
Understand and follow posted work rules and procedures;
Accept constructive criticism; and
Establish and maintain cooperative working relationship with those contacted in
the course of work.
This position may be required to work overtime hours as needed.
EXPERIENCE AND TRAINING: Any combination of experience and training
that would likely provide the required knowledge and abilities is qualifying. A
typical way to obtain the knowledge and abilities would be:
Experience: Two years of professional economic development, land use
planning, or related experience.
Training: Equivalent to completion of a Bachelor's degree from an
accredited college or university with major course work in planning,
economics, public or business administration, or a related field.
LICENSE OR CERTIFICATE:
Possession of, or ability to obtain, an appropriate, valid California driver's license.
Bargaining Group: Professional & Technical
FLSA: Non Exempt
Adopted. (MWD):9/17/07