HomeMy WebLinkAbout14 - Electronic Utility Atlas System ComponentsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 14
September 25, 2007
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Utilities Department
George Murdoch, Utilities Operations Manager, (949) 718 -3401
amurdochO .citv.newport- beach.ca. us
SUBJECT: PURCHASE OF ADDITIONAL ELECTRONIC UTILITY ATLAS SYSTEM
COMPONENTS.
RECOMMENDATION:
Authorize the purchase of additional electronic utility atlas system components from
Water, Inc. in the amount of $29,763.35 to complete the second phase of the electronic
utility atlas map conversions.
DISCUSSION:
Background:
The Water Inc. electronic atlas mapping system places detailed GIS utility mapping
data in the hands of our field personnel and emergency call -out duty personnel in a
more efficient and streamlined manner than paper utility atlas maps. Currently, our field
staff can access the GIS utility database showing the location of our water, wastewater,
and electrical system components only by using large paper atlas map books. Because
this data is complex, a separate paper atlas map book is needed for each of the three
utility systems. Additionally, these paper atlas maps are expensive to print and
therefore can realistically be updated only once a year. This can result in our duty
personnel not always having the most current utility location information when
responding to an emergency.
The Water electronic atlas mapping system utilizes InfraMap software and specially -
adapted notebook computers that when fully implemented will allow our field personnel
to access all utility information on one computer screen. Also, these field, computers
integrate GPS technology, resulting in even greater efficiencies by bringing up all
available utility location information automatically on screen at a particular location as
personnel respond to routine field work orders and emergency call -outs. Additionally,
since the Water system enables staff to receive GIS data in "real time" to the field, we
are able to ensure our emergency responders always have the most accurate data
when performing emergency shutdowns and utility excavations. Our field staff will also
be able to record information or inaccuracies in the GIS database directly on the field
Utility Atlas System
9125107
Page 2
computer screen with a special freehand marking pen. These mark -ups save directly
into the GIS database, once again ensuring that our field staff and emergency
responders always have the most current data available in real time.
Staff solicited proposals in March 2007 from 48 companies nationwide to develop and
implement an electronic atlas mapping system for the Department. Ultimately, Water
was selected to provide these services. The Department authorized Water to start the
first (pilot) phase of a multiphase program in April 2007 to integrate only the water
system GIS data and supply two specially- adapted notebook computers for a fee not to
exceed $30,168.
Water has now completed conversion of the water system GIS data with the electronic
atlas mapping system fully implemented. Accordingly, staff recommends proceeding to
Phase 2 of the utility atlas map conversation program which includes conversion of the
wastewater, storm water, and City -owned electrical system GIS data. Water submitted
a proposal to perform these phase 2 services including, InfraMap software, integration
of the utility data, and two specially- adapted notebook computers at a fee not to exceed
$29,763.35.
Environmental Review:
.f -I9
Funding Availabilitv:
5500 -8160
$10,099.00
5600 -6200
$7,064.35
5600- 8184
$4,600,00
5600- 8160
$4 000.00
5300 - 8160
$4,000.00 .
Alternatives:
Do not authorize the purchase of additional utility atlas system components in the
amount of $29,763.35.
Prepared by: Submitted by:
Attachments: Water Proposal
W /<
Ri 191 e
'Water, Inc.
Estimate
11 Marconi, Stute A
Irvine, CA 92618 ter DATE ESTIMATE #
office: 949- 76&4549 6Wa 17/10/M71 2W209
Fm 949-76"155
Cbroactor Licem *: CA A 783766
mix
Newport Beady City of
Beach, City of
George Murdoch
Murphy
3300 Newport blvd
Newport blvd
Newport Beach, CA 9265E
Beach, CA 92658
Attn: George., Fax: 949-644-3180
Rod; Fac 949-644-3180
REP
TERMS
PROJECT
25 % RESTPOUNG FEE ON RETURNED OEM
KK
W30
ffm
DESCRWrM
ry
Toni
W&mMap B...
IffmMap Enterprise: Software Wsbern fbr editing grid u
pdating
2
tV7
5,499.00
10,998.00T
infrastructure data. Can be Wistallied on a kptopR
Pc as a
mobile GPS system or an a desktop computer. Built on
ESRI
Arc13lS Engine 9.2 framework.
GetacV100
Getac V100 with active diglitzer and 12.1w daylight va
k screen.
2
3,600.00
7,2W.O(Tr
L2 GHz Core Duo processor, 1(36 of RAM and BOG 3 trc
id drive.
installation
Installation of in*aMap SDh%we.. Includes omft rail
3n and
I
4A00.00
4,000.00
data ftftgirdtlon for Wastewater layem l5dstlng ck ta %
fill be
validated and loaded Into all spedfied computers.
installation
Installation of Inframap Software. includes configi, rail
3n and
1
4,000.00
4,000.00
data integration for Elechiclayers. Existing data Aillbevalidated
and loaded hft all specified computers.
Computer M...
Computer mota► for In vehicle perrnanent setup.
floor
2
1,000.00
2,000.WT
mul, pedestal, swivel & tilt and loddrig doddng itad
3n with
I
power may.
CA Sales Tax
7.7S%
1,565.35
Wastewater Package
I NOTE: A separate c1mge will be lrm*oed far each raluest for Additional Insured and Waiver of Subrogation. I
Please visit our website at www.*ater.org I