HomeMy WebLinkAbout14 - CA State Literary Services Check AcceptanceTO:
FROM:
PREPARED BY:
PHONE:
CITY OF
NEWPORT BEACH
City Council Staff Report
March 24, 2015
Agenda Item No. 14
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Hetherton, Library Services Director — (949) 717 -3819,
thetherton@newportbeachca.gov
Melissa Kelly, Support Services Coordinator
(949) 717 -3810
TITLE: Budget Amendment to Accept a Check in the Amount of $19,988 from the California
State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's
Fiscal Year 2014/2015 Maintenance and Operation Budget
ABSTRACT:
The Library Literacy program offers one -on -one tutoring and small group classes to customers with low
literacy skills. The Library Literacy program is partially funded by the City's general fund and partially
funded through grants, donations and the fundraising efforts of Newport Mesa ProLiteracy. One of the
major funding resources is through the California State Library Literacy Services annual grant program.
The $19,988 represents the California Library Literacy Services award for FY 2014/15 to support the high
quality Literacy program at the Newport Beach Public Library.
RECOMMENDATION:
Approve Budget Amendment No. 15BA -038 to increase revenue estimates by $19,988 in account 4010-
4832 (California Literacy Campaign) and to increase expenditure estimates by the same amount in
Division 4060 (Literacy Services).
FUNDING REQUIREMENTS:
The Budget Amendment records and appropriates $ 19,988.00 in additional revenues from an award from
the California State Library and in increased expenditure appropriations. The revenue was posted to the
4010 -4832 account in the Library Department and the purchases will be expensed to the Library Accounts
indicated below:
4060 -7020
(Salaries Part -Time)
$ 1,250
4060 -7211
(Health /Dental Part -Time)
$ 700
4060 -8012
(Programming)
$12,038
4060 -8140
(Supplies, Office)
$ 1,400
4060 -8260
(Library Materials)
$ 4,600
Total
$19,988
14 -1
DISCUSSION:
The Library Literacy program has been offering one -on -one tutoring and small group classes to customers
with low literacy skills for the past 25 years. These services are currently supporting over one hundred
learner /tutor pairs and are making a significant difference in the lives of the participants, both learners and
volunteers. One of the goals of the program is to assist the participants in becoming more engaged
citizens and active participants in their community.
The Library Literacy program is partially funded by the City's general fund and partially through the
California State Library Literacy Services annual grant program. With the approval of the recommended
Budget Amendment the Library Literacy program will have the necessary funds in the expenditure
accounts to have another successful year.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental Quality
Act ( "CEQA ") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably
foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Council considers the item).
ATTACHMENTS:
Description
Attachment A - Check
Attachment B - Budget Amendment
14 -2
ATTACHMENT A
THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK- VIEW AT AN ANGLE
�QQ`l� O� ROG]GrJOGa W
NUMBER
05-505665
FUND NO. FUND NAME
H THE TREASURER OF THE STATE WILL PAYOUT OF THE 0001 GENERAL FUND
IDENTIFICATION NO. MO.I DAY I YR
6120 01: 09: 2015 90- 134211211
1 1 05505665
TO: 505665
- -- NEWPORT BEACH PUBLIC LIBRARY
1:1 2111 134231: 0SS0566S411A
REMITTANCE ADVICE VI "I
STD.404C(REV."6)
DEPARTMENT NAME -
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$ ** *19988400
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CALIFORNIA STATE CONTROLLER
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STATE OF CALIFORNIA
DOF
THE ENCLOSED WARRANT IS IN PAYMENT OF THE INVOICES SHOWN BELOW
6-12-0— I. L /07.1 J 1 INVOICEAMOUNT
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NEWPORT BEACH PUBt -IC L13RARY
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FEDERAL TAX ID NO OR SEAN RP TYPE TAXYR TOTALREPORIEDTORS
,l R
TOTAL PAYMENT
14 -3
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2014 -15
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations AND
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO: 15BA -030
AMOUNT: $1s,9ss.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
PX No effect on Budgetary Fund Balance
To increase revenue estimates and expenditure appropriations due to receipt of a check from the California State Library
as a FY14 -15 California Library Literacy Services Award.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
REVENUE ESTIMATES (3601)
Fund /Division Account
4010 4832
EXPENDITURE APPROPRIAT IONS (3603)
Description
Library: Support Svcs - CA Literacy Campaign
Account Number
Signed:
Signed:
Signed:
Finance
City Manager
City Council Approval: City Clerk
Amount
Debit
$19,988.00
Automatic
Credit
$1,250.00
$700.00
$12,038.00
$1,400.00
$4,600.00
Date
Date
Date
14 -4
Description
Division
Number
4060
Literacy
Account
Number
7020
Salaries - Part time
Account
Number
7211
Health /Dental/Vision PT
Account
Number
8012
Programming
Account
Number
8140
Supplies - Office NOC
Account
Number
8260
Library Materials
Account Number
Signed:
Signed:
Signed:
Finance
City Manager
City Council Approval: City Clerk
Amount
Debit
$19,988.00
Automatic
Credit
$1,250.00
$700.00
$12,038.00
$1,400.00
$4,600.00
Date
Date
Date
14 -4