HomeMy WebLinkAbout08 - West Newport & Marine Avenue Street Light ReplacementCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. s
January 10, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
R.Gunther, P.E.
949 - 644 -3311
rgunther@city.newport-beach.ca.us
SUBJECT: WEST NEWPORT & MARINE AVENUE STREET LIGHT
REPLACEMENT — COMPLETION AND ACCEPTANCE OF CONTRACT
NO. 3697
RECOMMENDATIONS:
1. Accept the work.
2. Authorize the City Clerk to file a Notice of Completion.
3. Authorize the City Clerk to release the Labor and Materials bond 35 days after
the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code.
4. Release the Faithful Performance Bond 1 year after Council acceptance.
DISCUSSION:
On September 14, 2004, the City Council authorized the award of West Newport &
Marine Avenue streetlight replacement contract to Moore Electric. The contract
provided for the following improvements:
• Marine Avenue Streetscape Improvements: This part of the project provided for
the replacement of the existing benches, litter receptacles, and street lights along
with new tree well treatments. The City Council on July 13, 2004 had approved
the pre - purchase of the street light poles, benches and litter receptacles. The
contract for Moore Electrical included the installation of the pre - purchased poles.
In addition, decorative paving was installed in 47 tree wells along Marine Avenue
by the subcontractor Trademark Concrete Systems.
West Newport & Marine Avenue Street Light Replacement - Completion And Acceptance of Contract No. 3697
January 10, 2006
Page 2
• West Newport Street Light Improvements: This project was budgeted in
anticipation of Underground Utility District No. 69, which could not reasonably
maintain the costly 5000 volt series system without excessive cost to the residents.
This completed street light project provided the upgrade of street lights in West
Newport according to the approved City master plan and reduced the power
requirements to 240 volts. Also included in this contract were minor street light pull
box repairs on the Ocean Front between Island Avenue and 20th Street. It was
noted in the Council Award item of September 14, 2004 for this project that there
were delays expected due to potential conflicts with other construction projects in
West Newport (Undergrounding District 69 and the Seashore Drive water main
replacement), which would require a time extension.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $466,582.20
Actual amount of bid items constructed: 441,233.50
Total amount of change orders: 57,999.18
Final contract cost: $499,232.68
The decrease in the amount of actual bid items constructed under the original bid
amount resulted mainly from a reduction in the amount of electrical conduit required.
The final overall construction cost including Change Orders was 6.2 percent over the
original bid amount.
Four Change Orders in the amount of $57,999.18 were issued for the project as
follows:
• Change Order 1 in the amount of $2,850.00 provided for the addition of
accelerator to concrete and to modify an existing street light base.
• Change Order 2 in the amount of $27,612.82 provided for the additional street
light poles and to repair damaged poles.
• Change Order 3 in the amount of $5,935.67 provided for the removal of rusted
conduit and replacement with new PVC conduit.
• Change Order 4 in the amount of $21,600.69 provided for the relocation of an
electrical service, the raising of 4 street lights, and installation of glare shields.
Environmental Review:
The project was determined to be exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15302 of the CEQA Implementing Guidelines at the time
the project was authorized by the City Council. This exemption covers the maintenance
and alteration of existing public facilities with negligible expansion of the facilities in
areas that are not environmentally sensitive.
West Newport & Marine Avenue Street Light Replacement- Completion And Acceptance of Contract No. 3697
January 10, 2006
Page 3
Funding Availability:
Funds for the project were expended from the following accounts:
Account Number Account Description Amount
7013- C5300035 General Fund — Streetlight Replacement $373,720.31
7014- C5100717 General Fund — Marine Ave. Streetscape $104,916.00
5300 -8160 Utilities Maintenance & Operations $7,947.17
7295- C5300035 Oil Spill Remediation - Ocean Front $12,649 -20
Streetlight Repairs
Total: $499,232.68
The original contract completion date was January 7, 2005. As noted in the Council
Award item the contract did have to be extended, particularly due to requiring the
contractor to hold off on the work in West Newport to facilitate construction on AD 69
and the Seashore Drive watermain. There were also some delays in the prepurchased
fixture delivery and added time for change order work. All work was completed on
November 30, 2005 the revised completion date.
Prepared by: Submitted
R. Gunther, P.E. Step.en G. Badum
Construction Engineer Public Works Director