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Home My WebLink About12 - COPS 2005 Technology GrantCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 12 January 10, 2006 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Police Department John Desmond, Captain, 949 644 3650, jdesmond @nbpd.org Bob McDonell, Chief of Police, 949 644 3701, bmcdonell @nbpd.org SUBJECT: ACCEPTANCE OF U.S. DEPARTMENT OF JUSTICE COPS 2005 TECHNOLOGY GRANT RECOMMENDATION: 1. Accept for administrative purposes, the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) 2005 Technology Grant Award in the total amount of $246,661 for the Orange County Integrated Law and Justice Project. 2. Approve a budget amendment increasing revenue account 1820 -4824 and expenditure account 7017- C1820882 by $246,661 to facilitate the administration of these grant funds on behalf of all municipal police departments and the Sheriff's Department in Orange County. 3. Authorize the City Manager and the Chief of Police to sign the Grant Document, accepting the Grant Award. DISCUSSION: Background: The Newport Beach Police Department and Police Chief Bob McDonell have been actively involved in the Orange County Integrated Law and Justice Project for over eight years. Currently, Chief McDonell serves as Chairman of the Steering Committee for this Project involving every municipal police department, the Sheriff's Department, and every facet of the criminal court system. On March 9, 2004, Council authorized the transfer of three COPS Technology Grants (2001, 2002, and 2003) for administrative purposes to the City of Newport Beach. The total amount of these three grants is $1,989,148. These funds are being used in the development of several projects as identified in the comprehensive Strategic Plan of the Orange County Integrated Law and Justice Project. On October 26, 2004, the Council accepted the COPS 2004 Technology Grant in the amount of $296,843 to fully integrate information systems throughout the law enforcement and criminal justice agencies in Orange County. 2005 COPS Technology Grant Award January 10, 2006 Page 2 The goals and objectives of the COPS 2005 Technology Grant are to initiate and complete the integration and automation of the Case Filing System throughout all the County and local criminal justice agencies. The funds provided as part of this grant will be used towards the purchase, installation and implementation of a countywide case filing system. This system will allow all criminal justice agencies the ability to file cases and transfer documents across the multitude of diverse computerized systems in existence today. Environmental Review: None. Funding Availability: Department of Justice, 2005 COPS Technology Grant ($246,661). No matching funds are required for this grant. Submitted by: John Desmond, Captain Support Services Division Commander Attachment: Approved by: v - McDonell CHIEF OF POLICE U.S. Department of Justice COPS 2005 Technology Grant Award False statements 4Yc101mS,I7nadC:tn CpjifieCElon W,..ifh;:COPS gmnis may result.in participating in''federal grants ar coafracts andfoi any remedy available b .1 U. S. Department of Justice Office of Community Oriented Policing Services Grant Terms and Special Conditions By signing the Award ()ocumenit to accept this Technology Initiative grant, your agency agrees to abide by the following grant conditions: 1. The gmicie, agrees to comply with the COPS statute (42 U.S.C. §3796dd); OMB Circulars A-87, A-21, A -122 or the Federal Acquisition Regulations; as applicable (govrianting cost Kate iptes); OMB Circulars A-102 (28 C.F-R- Part 66) of A-110 (28 C.F.R- Part 70), AS applicable (Uniform Mmini i Requirements _slrauv�t for C4 11, or rants and Cocipe alive A&eements); OMB Circular A-133 (governing audits), and with all applicable picgrzra requirements, laws, otdcrijetulatio circulars. 2. The grantet, agrees 16 comply with the Aisuranccs and Certifications forms that were 6gried andsubrittiecl as pad Pfils Tecluntology.juitiative application. 3. The grantee acknowledges that the funding un . der this - project .is,1647.0110 MY1111081 of approved costs for the cmrlinu64 development of technologies and automated systems to assist state and local low enforcement agen . cia� be inv d 6 , a i , 9 ; a . U I n .. g crime. The allowable costs are limited to these listed on the preventing budget clearance memorandum, included in your agency award packet- 4. T 11 be grantee a knowlcdges tk i atiFectinglogy Initiative grant funds must be used to supplement, and not supplant, state] local or Bureau of Indian A.Hatirs.funds : t. already commiffied:fui:thtgraMlp.utpo,�. OW trairthig, ne and/" activitics)ihat would exist in theAsencz �giran :Pu bases ,5. The grantee . acknowledges . . . I . �tjiizuti . it ii . ittyn ...... f 1k -oil 10.1 466.nad me mpleractnt its Vant program, arid that such quest an extension or grant award c a time to i extensions do not provide 24" Only tho teg that cautpravide4reaso6iblejastifica Wn Vaunted no-cost extensions. 12. Thep-Ant- ackounwitaftcs that travel costs for bampodaitioa, lodging and subsistencxt, and raciated items we allowable undo the Technology Initiative program with pricaripproval from the COPS Office. Payment for allowable travel costs will be in accordance with Circular A-87 (Cost Principles for State, Local and.10dian 122 (Cost Principles for Non - Profit or Circular A-21 (Cost Principles for Educational Ins tn I 1.00% o t appd�caapplicable. ti i that have been awarded funding f i The mtocQihplywithappropfialcfc&tWp.��iml�. If applicable, 9MIM .. . . ..... . . at I process inugpm n to"COVS.Offictleare. , I otancrocia soksourcejuslificat pprov, f Wr(ofids obligating, cco6ding*; do" 91 W1119 14. The grantee agrees to submit one copy of all repgts lAd proposed publi-Mous. 1-gli 0ifi quip in usgranM days pr!orfti public release. Any publications lop a sM- Its (including written, software, visual, orsound, but 6WtidWi .. . - AWRsuc analyses), whether published at the gmtctts or governments .p . ..... ".Cs, '"slaftem, t. expense, shall contain the following statement: -Ms docatiment i�i; aredbitlit Ne ]Mach, City ofsupportcd by 2005CKWX00I 5, awarded .by the I Department of Justim.-Ak opinions, findings, and conclusions or micommesidations expressed in this document are those of the authoqs) and do notikessa i0itsibb To wMeofficio: iitionorpot ficies of the U.S. Department of Juastice.• 15. The gmtec agrees io 66-111pleft and W file a Bureau of Citi ip and e igr.j rulo". gign-Smim Eligibility Vo :t... . , fria DO p.4D P N F: 16. The Varrift agntcts to notify dk4oso Information T Itagy, 1`04ufCci i ip.6futant-4ward in order to fadfitate communication Irnatc.S.-We.f., among "and state ivious information tec a lisitpf$ tatc Infonration Technology Pain ts of Contact, visit http:/Avww,ojp.usdoi.gov/statchtm. 17. 1U frantic apm pty with 28 CFR Part 61 (Procedures for Implementing the National Environmental Policy Act). 1,$; The grattlee acknowledges that f.se . statements or cledurts made to con rmaiert with COPS. giants may result in fines, iqW.Hsonnean.4Acbar*n% from participating in federal grants'er caamkk s' iiiiW& Wptliqrgmedy available bylaw.: City of Newport Beach BUDGET AMENDMENT 2005 -06 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues PX from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: NO. BA- 06BA -036 AMOUNT: Sz46,ss1.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance To increase revenue and expenditure appropriations for the COPS 2005 Technology Grant Award. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account REVENUE ESTIMATES (3601) Fund /Division Account 1820 4824 EXPENDITURE APPROPRIATIONS (3603) Amount Description Debit Credit Description PD Support Services - COPS 2005 Grant $246,661.00 Signed: Signed Signed: Financial A nist_rtftive Services Administrative Approval: City Manager City Council Approval: City Clerk Automatic $246,661.00 Date Date Description Division Number 7017 Automation I Communication Account Number C1820882 COPS 2005 Technology Grant Division Number Account Number Division Number Account Number Division Number Account Number Division Number Account Number Signed: Signed Signed: Financial A nist_rtftive Services Administrative Approval: City Manager City Council Approval: City Clerk Automatic $246,661.00 Date Date