HomeMy WebLinkAbout04 - Bay Avenue Area Drainage ImprovementsCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
February 14, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Emmet Berkery
949 -644 -3311
embpe @aol.com
SUBJECT: BAY AVENUE AREA DRAINAGE IMPROVEMENTS - AWARD OF
CONTRACT NO. 3695
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3695 to Zusser Company, Inc. for the Total Bid Price of
$596,504.50, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $60,000 to cover the cost of unforeseen work and $5,000
for geotechnical services.
4. Approve a Budget Amendment transferring $25,554 from the EIR/ Preliminary
Plans Gas Tax Account (7181- C5100070) to the Bay Avenue Drain and Street
Rehabilitation Phase 2 Gas Tax Account (7181- C5100829).
DISCUSSION:
At 11:00 a.m. on January 31, 2006, the City Clerk opened and read the following bids
for this project:
BIDDER
TOTAL BID AMOUNT
Low
Zusser Company, Inc.
$596,504.50
2
GCI Construction
$614,833.00
3
Nobest, Inc.
$711,001.00
4
Ross A. Guy & Son, Inc.
$798,034.00
5
Lonerock, Inc.
$798,923.00
Bay Avenue at Undo Street and Drainage Improvements -7" Street to Palm Street — Award of Contract No. 3695
February 14, 2006
Page: 2
The low total bid amount is 3.1 percent above the Engineer's Estimate of $578,545. The
low bidder, Zusser Company, Inc., possesses a California State Contractors License
Classification A as required by the project specifications. A check of the Contractors
references indicates they have satisfactorily completed similar projects for other
municipalities.
Proiect Information
This contract is the first phase of an overall project to address paving and drainage
deficiencies in an area of the Balboa Peninsula generally bounded by 7th Street, Palm
Avenue, Balboa Boulevard, and Edgewater Avenue. This contract will provide for the
construction of street and storm drain improvements in Lindo Avenue between Bay
Avenue and Edgewater Avenue and in Bay Avenue from 7th Street to Island Avenue.
Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working
days to complete the work.
Environmental Review
The City's project is Categorically Exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This
exemption covers minor alterations of public highways and facilities involving negligible
or no expansion of use beyond that existing at the time the project was authorized by
City Council.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents and businesses will be noticed by
the City two weeks prior to the start of work and by the Contractor at least two days
prior to starting work in their area.
Geotechnical Services and Material Testing
In addition to the contract costs, approximately $5,000 in consulting geotechnical
services, including materials testing, is estimated for the project and will be performed
by a City on -call consultant. Construction survey services are included within the
construction contract.
Bay Avenue at Lindo Street and Drainage Improvements -7" Street to Palm Street — Award of Contract No. 3695
February 14, 2006
Page: 3
Funding Availability:
Upon approval of the recommended Budget Amendment, sufficient funds are available
in the following account(s) for the project:
Account Description
Drainage
Gas Tax
Prepared by:
Emmet Berkery
Project Manager
Attachments: Project Location Map
Bid Summary
Account Number
7012- C5100008
7181- C5100829
Total:
Submitted by:
Amount
$236,950.50
$424,554.00
$661,504.50
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City of Newport Beach
BUDGET AMENDMENT
2005 -06
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations AND
PX Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
NO. BA- 06BA -043
AMOUNT: $25,554.00
Increase in Budgetary Fund Balance
Decrease in Budgetary Fund Balance
X No effect on Budgetary Fund Balance
To transfer budget appropriations for Bay Avenue Area Drainage Improvements.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (360 1)
Fund /Division Account
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Amount
Debit Credit
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Date
Date
Description
Division
Number
7181
Gas Tax
Account
Number
C5100070
EIR - Preliminary Gas Tax
$25,554.00
Division
Number
7181
Gas Tax
Account
Number
C5100829
Bay Avenue Drain & Street Rehab
$25,554.00
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
' Automatic System Entry.
Signed:
r�
�j�/jXs4
—
Fi ancial
Approval: Administrative
Services Director
Date
Signed:
Signed:
Administrative Approval: City Manager
City Council Approval: City Clerk
Date
Date