HomeMy WebLinkAboutS17 - Balboa Village Phase III0
•
E
CITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. S17
February 28, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Steve Badum, Public Works Director
949 - 644 -3311 orsbadum @city.newport- beach.ca.us
SUBJECT: BALBOA VILLAGE PHASE III -AWARD OF CONTRACT
RECOMMENDATIONS:
1. Approve the plans and specifications.
2. Award Contract No. 3727 to L.H. Engineering Co. for the Total Bid Price of
$1,369,103.20 and authorize the Mayor and the City Clerk to execute the
contract.
3. Establish an amount of $ 100,000 to cover the cost of unforeseen work, and
$15,000 for geotechnical services and materials testing, as needed under
existing on -call Professional Services Agreements.
4 Approve a Budget Amendment in the amount of $740,000 from the
unappropriated Reserve for Capital Improvement Fund balance (Account No.
010 -3776) to Account No. 7011- C5100543.
DISCUSSION:
At 10:30 a.m. on February 21, 2006 the City Clerk opened and read the following bids
for this project:
TOTAL BID AMOUNT
$1,368,828.20
$1,427,653.45
$1,466,390.80
$1,481,174.70
$1,908,502.60
" Corrected Bid Amount is $1,369,103.20
BIDDER
Low
L.H. Engineering
2
Alliance Streetworks Inc.
3
GCI Construction
4
EBS Inc
5
Hillcrest Contracting, Inc
TOTAL BID AMOUNT
$1,368,828.20
$1,427,653.45
$1,466,390.80
$1,481,174.70
$1,908,502.60
" Corrected Bid Amount is $1,369,103.20
Balboa Village Phase III — Award of Contract No. 3727
February 28. 2006
Page: 2
The low bid amount is 24 percent above the Engineer's Estimate of $1.1 million. •
Construction costs, particularly asphalt pavement, decorative sidewalk, and concrete,
continue to be more expensive than anticipated. The low bidder, L.H. Engineering Inc,
possesses a California State Contractors License Classification A as required by the
project specifications. A check of the Contractors references indicates they have
satisfactorily completed similar projects for other municipalities.
PROJECT INFORMATION:
This is the third phase of the Balboa Village Improvements. Phase 1 was completed in
June 2002 and included reconstruction of Balboa Boulevard, the Balboa Pier parking
lot, and the connection drive from the A Street parking lot. The total cost of Phase 1 was
approximately $4.5 million. Reconstruction of the Balboa Pier and Washington Street
restrooms was a separate project completed in tandem with the Phase 1 improvements
under separate funding.
Phase 2 was completed in June 2003 and included street, decorative sidewalk, and
landscape improvements to Palm Street and Washington Street between Balboa
Boulevard and Oceanfront; decorative street pavement, decorative sidewalk, and
landscape improvements in Main Street on both sides of Balboa Boulevard; and
reconstruction of the Oceanfront walkway. The total cost of Phase 2 was approximately
$2.7 million.
Phase 3 will provide for improvements in Palm Street between Balboa Boulevard and •
Edgewater, Bay Avenue between Palm Street and Main Street, and the Washington
Street cul -de -sac. The improvements will consist of decorative sidewalk, reconstructed
pavement, and planting of new specimen palm trees in Palm Street. The Bay Avenue -
Palm Street and the Bay Avenue - Washington Street intersections will receive an
enhanced decorative pavement treatment. The Washington Street cul -de -sac will be
converted to a plaza type of appearance with decorative concrete. In addition, the
Phase 3 contract calls for the installation of a hydrogen sulfide odor control system.
Phase 3 will also provide for improvements in Balboa Boulevard between Main Street
and A Street. The improvements will consist of decorative sidewalk and street lights to
match the improvements previously constructed in Balboa Boulevard between Adams
Street and Main Street. It should be noted the Project Bid included the construction of
new decorative sidewalk on the northerly side of Balboa Boulevard between Main Street
and A Street. As a condition of its on -going pump station project, the Orange County
Sanitation District is responsible for the installation of decorative sidewalk at this
location. If this sidewalk is constructed by the City's contractor, OCSD would reimburse
the City for this cost (approximately $40,000). If this sidewalk is constructed by OCSD,
then the contract amount would be reduced accordingly.
E
Balboa Village Phase III — Award of Contract No. 3727
February 28, 2006
Page: 3
• Construction of Phase 3 is anticipated to commence in late March 2006. Pursuant to the
Contract Specifications, the Contractor will have 60 consecutive working days to
complete the work, which will allow for substantial completion prior to the summer
tourist season.
Environmental Review:
An Initial Study for the Balboa Village Improvements was previously prepared and
posted on January 30, 2001. The Initial Study concluded there was no significant impact
as a result of the project.
On August 7, 2001, the California Coastal Commission conditionally approved the
project.
Permits from the Army Corps of Engineers and the California Regional Water Quality
Control Board have also been obtained.
Public Notice:
The Notice Inviting Bids was advertised in the City's official publication and in
• construction industry publications.
Affected residents and businesses will be noticed by the contractor /City ten days and
two days prior to starting work in their area.
E
Geotechnical, Material Testing, and Survey Services:
In addition to the contract costs, $100,000 for unforeseen work and construction
contingencies, and $15,000 for consulting geotechnical services and material testing
are estimated for this project. Construction surveying services are included in the
construction contract.
Funding Availability:
There is a $745,666 unencumbered balance on this project currently available in the
following funds:
Account Descri tion
Account Number
Amount
CDBG
7161 C5100543
$369,539
CDBG
7161 C5100766
$25,000
$170,325
CDBG
7161 C5100767
CDBG
7161 C5200791
$43,963
Neighborhood Enhancement
7024 C5100543
$136,839
Total:
$745,666
Balboa Village Phase III — Award of Contract No. 3727
February 28. 2006
Page: 4
The remaining $740,000 would be appropriated from the unappropriated Reserve for
Capital Improvement Fund balance upon approval of the recommended Budget
Amendment. Sufficient funds will be available in the following accounts for the project:
Account Description
Account Number
7161 C5100543J
Amount
$369,539
CDBG
CDBG
7161 C5100766
$25,000
CDBG
7161 C5100767_
$170,325
CDBG
7161 C5200791
$43,963
Neighborhood Enhancement
7024 C5100543J
$136,839
General Fund
7011 C5100791
$740,000
L—
Total:
$1,485,666
Prepared by:
Emmet Berk
Project Coo ator
Attachments: Project Location Map
Bid Summary
Budget Amendment
Submitted by:
Stephen- adum
Public orks Director
•
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City of Newport Beach NO. BA- 06BA -048
BUDGET AMENDMENT
2005 -06 AMOUNT: $740,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance •
�X Increase Expenditure Appropriations AND AX Decrease in Budgetary Fund Balance
Transfer Budget Appropriations No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
from additional estimated revenues
PX from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations for the Balboa Village Phase III project.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account Description
010 3776 General Fund - Reserve for CIP
REVENUE ESTIMATES (360 1)
Fund /Division Account Description
EXPENDITURE APPROPRIATIONS (3603)
Signed:
Signed:
Signed:
Financial Approval:
L o
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit
$740,000.00
Automatic System Entry.
Credit
•
$740,000.00
Date
Rafe d
•
Dae
Date
Description
Division
Number
7011 General Fund - Facilities
Account
Number
C5200791 Balboa Village Phase III
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
Signed:
Signed:
Signed:
Financial Approval:
L o
Services Director
Manager
City Council Approval: City Clerk
Amount
Debit
$740,000.00
Automatic System Entry.
Credit
•
$740,000.00
Date
Rafe d
•
Dae
Date